Introduction. Conference registration. What is a poster presentation? Presentation time

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1 Introduction Thank you for accepting our offer to present a poster at the upcoming AARE-NZARE 2014 Conference, 30 November 4 December 2014 at Queensland University of Technology, Kelvin Grove Campus. This presenter information pack aims to assist and guide you in planning for your poster presentation. Conference registration All presenters must register and pay for the AARE-NZARE 2014 Conference. If you have not already registered, this can be done online at What is a poster presentation? A poster is a graphic presentation of the author s research by using graphs, photos, diagrams, and a small amount of text. The posters will contribute professionally valuable information and provide a strong visual impact to the Conference program. Presentation time The posters will be on display for the duration of the conference. IMPORTANT: It is a requirement that all poster presenters be at their poster display on Tuesday at morning tea. It is also encouraged that you are near your poster throughout the catering breaks over all days of the conference to be able to answer questions and discuss the content with delegates. You may also use a poster attendance card to note specific times when you will be available at your poster board, either during breaks or during concurrent sessions. These cards are provided at each presenting author s poster board. There will also be space on the card for you to provide contact details, should delegates wish to discuss your poster with you further. Providing your contact details is optional. 1

2 Set-up and removal of posters Upon arrival at the Conference, please report to the Registration Desk to obtain your allocated poster number. You will then be directed to the poster presentation area for set up of your poster. SET UP: All presenters are required to have their posters displayed in time for the first break of the conference at 10.30am on Monday 1 December Please note that you will also have access to the University from 4.00pm on the Sunday 30 November 2014, if you wish to setup the day prior. REMOVAL: Posters must be removed by 5.30pm on Thursday 4 December 2014 (or they may be disposed of). ADHESIVE MATERIAL: Posters will be displayed on Velcro compatible panels. It is your responsibility to attach your poster to the poster board. Special re-usable poster clips will also be available for purchase at a cost of AUD$10 from the conference registration desk. Alternatively please bring Velcro tape/velcro dots to attach your poster to the display board. Drawing pins should not be used. There will be no Velcro available on site. Poster specifications All posters should be a visual presentation of your submitted abstract. Posters should meet the following criteria: DIMENSIONS Posters must be in portrait format and A0 size (841mm x 1189mm). Please note: posters that do not meet these dimensions may not be displayed. TITLE HEADINGS CONTENT At the top of the poster please include the title, authors and author affiliation The title should be the same as in the submitted abstract Text size should be point (less for authors and affiliation) point maximum Do not use ALL UPPER CASE TEXT - it is difficult to read Text size should be 48 point - 60 point maximum Headings such as Introduction, Method, Results, Discussion and Conclusions are useful. The poster should be readable at a distance of two metres The text should be brief throughout Any description of methods should be simple and concise Text size should be point - 32 point maximum Do not use ALL UPPER CASE TEXT - it is difficult to read Text should be single-spaced Avoid using a mixture of type/font styles 2

3 Designing the poster Posters can be designed using computer programs such as PowerPoint, Corel Draw, or Adobe InDesign. The poster must be sized at A0 size, must be printed on a single page and must be vertical (portrait) in orientation. Posters made up of multiple pages will not be accepted. Colours White text on a dark background may be used but only sparingly, eg. For a heading White, muted, or pastel backgrounds and black text are the only acceptable option Spacing and images Have enough blank space; too much text without breaks is overwhelming. Use a minimum of 2cm margins around the edge of the poster and ensure that there is at least 8-10 cm space between columns. Insert photos or graphics, but do not insert too many images, or images without a clearly linked explanation to the topic. Organisation Define different sections clearly. Use headings of reasonable size (larger than the text) to identify the start of each major section. Use coloured backgrounds to delineate sections. Consider what your poster will look like at a glance. Elements of the poster People should not have to spend more than 5 minutes on the text of the poster. No audio-visual equipment is permitted for poster presentations. Do not use props to display information, instead, take a photo of the item and print that onto your poster. Depending on your content/type of poster the following elements could be used: Background or literature review: This section should be one to two paragraphs in length. It may include a brief literature review, background information, or reason for completing the research. Objectives: The objectives of the research should be clearly and succinctly written, and may be in point form and stated as a purpose, hypothesis, research question, or research objective. Methods or approach: This section includes the study design, participants, instrument(s), and procedures for recruitment, data collection and data analysis. Results: This section should be the majority of the poster. Although it is one of the shorter portions of a written paper, it is one the major portion of a well-designed poster. It should include main findings and report factual data in enough detail to support conclusions drawn. Tables, figures and graphics: Tables and/or figures will have greater visual appeal if they are in colour. They should be labelled or have a note explanation at the bottom of the table or figure. Ensure that signed consent is completed when taking a photo of patients, clients, family members, students, or anyone else in the photo. Discussion: This section should include interpretations of the results Conclusion: This section should include a summary of findings and implications. It should have include future research areas and practice implications. 3

4 Acknowledgements and references: You must acknowledge all sources of information. reference lists to a minimum (can be in smaller font). Keep Content of the poster Select the most notable aspects of your research because not all the information can be presented. For presentations on research, usually the Results and Discussion sections are the emphasis of the poster presentation. Next in emphasis would usually be the Conclusion, Methodology, Abstract, and Literature Review. Handouts If you wish to provide materials for delegates at the Conference, you need to bring these with you, as there will be limited photocopying facilities at the Conference. Handouts can be very useful. Please note however that these cannot be placed on the floor for safety reasons. If handouts or poster packaging are found on the floor, the Conference Managers will remove it. If you wish to supply handouts in your absence then you must provide a holder that can be attached to your board. Further information If you require any further information about registration, program or venue please contact the Conference office at aare@thinkbusinessevents.com.au. 4

5 Venue Information Venue Queensland University of Technology Kelvin Grove Campus Cnr Musk and Victoria Park Rd Kelvin Grove QLD 4059 KEY F Block Registration area and plenary rooms C Block Exhibition and catering areas B Block Session rooms N Block Session rooms W Block Session rooms 5

6 How to Get Here Public transport You can travel to and from Kelvin Grove Campus using buses, trains, and taxis. All public transport in Southeast Queensland is run by Translink. They have detailed information on public transport, timetables and fares, and a journey planner. Visit Translink at From the Airport Turn by turn directions: 1. Head south-west on Alpinia Drive 2. Slight right towards Airport Drive 3. At the roundabout, take the 1st exit onto Airport Drive 4. Slight right to merge onto Moreton Drive 5. Continue onto Airport Drive 6. Slight right onto M7 7. Take the exit onto M3 8. Take the KELVIN GROVE Rd exit towards Enoggera 9. Merge onto Ithaca St 10. Slight right to stay on Ithaca St 11. Turn right onto State Route Turn right onto Musk Ave Travel Time: Approximately 21 mins. Parking Red Zones These car parks are located close to the heart of the campus. Fees range from $3.00 to $10.00 per day. Red Zone car parks are located: K Block (cnr Musk Avenue & Victoria Park Road) Car parks located off the Ring Road D/E, H and the Rainforest Duration of Stay Fee Up to 1 hour $ hours $ hours $ hours $ hours $ hours $8.00 More than 9 hours $

7 Green Zones These car parks are located further away from the main campus. Fees range from $2.00 to $8.00 depending on time spent on campus. Green Zones car parks are located:: Oval Car parks (located off Herston Road) Boundary Road CIP Lot 5 (located off Gona Parade) Duration of Stay Fee Up to 1 hour $ hours $ hours $ hours $6.00 More than 9 hours $8.00 Taxis Brisbane s major taxi companies include: Yellow cab Black and White cabs For further information please contact the Conference Office: Think Business Events Unit 17, 3 Westside Avenue Port Melbourne, VIC 3207 Phone: Fax: aare@thinkbusinessevents.com.au 7