1. Getting Started with Outlook Logging into Outlook Web Access

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1 Computer Training Solutions

2

3 Course Outline 1. Getting Started with Outlook Logging into Outlook Web Access 2. Working with Mail Messages Creating and Sending Messages Reply To and Forward Messages Opening and Saving Attachment 3. Handling Messages Working with Message Options Inserting Attachments 4. Managing Mail Creating Folders Deleting Folders Moving or Copying Items into Another Folders Viewing Public Folders Language Access Pager Contacts Sorting and Filtering Messages 5. Working with Calendar Scheduling an Appointment Creating and Sending a Meeting Request Accepting or Declining a Meeting Request 6. Setting Web Access Options Setting an Out of Office Assistant Creating a Signature Changing Password Computer Training Solutions 1 of 7

4 Quick Reference Outlook Web Access URL Manitoba ehealth Service Desk (204) or Outlook Web Access Main Window Folder List Toolbar buttons Browse buttons Navigation Pane Item List Preview Pane Computer Training Solutions 2 of 7

5 GETTING STARTED WITH OUTLOOK Logging into Outlook Web Access 1. Type the following link into the Internet Explorer Address Bar: The Outlook Web Access login window opens Note: If you are logging in from a secure workstation such as your home PC, click the radio button Private Computer under Security. If you do not, you will continue to be logged off Web Access after periods of inactivity and have to relogin. 2. Type in the username and password that is used to log into the network The Outlook Web Access window opens Note: When you are done working in Web Access, click the Log Off button screen in the top, right corner of the WORKING WITH MAIL MESSAGES Creating and Sending Mail Messages 1. From the Outlook Web Access main window, click the New Message button 2. Click the To:, Cc, or Bcc button to add the recipient s name(s) from the Global Address List (GAL) or type in address directly in the appropriate field 3. Type a Subject and message and click Send button Replying To and Forwarding a Message 1. Click the message 2. Click Reply button or Forward button 3. Click To, Cc, or Bcc to add the recipient s name(s) from the GAL or type it in directly in the appropriate field. 4. Type your message and click Send Computer Training Solutions 3 of 7

6 Opening and Saving Attachments 1. Click the attached file in the message header beside Attachments: to open the attached file -OR- 1. Right-click the attached file in the message header 2. Click Open or Save Target As HANDLING MESSAGES Working with Message Options 1. Open a new message window 2. Click Options button Message Options dialog box opens 3. Set the desired options by clicking the appropriate drop-down menu or checkbox Inserting Attachments 1. Compose a message and click the Add Attachment button 2. Click the Browse to locate the file(s) and click Open 3. Click the Attach 4. Click Close to attach the file(s) MANAGING MAIL MESSAGES Creating Folders 1. Right-click the Mailbox folder in the Folder List 2. Click New Folder Create New Folder--Webpage Dialog box opens 3. Type the name of the new folder in the Name box 4. Select the folder under the Mail Items list where you want to add the new folder 5. Click OK Deleting Folders 1. Right-click the folder you want to delete 2. Click Delete Computer Training Solutions 4 of 7

7 Moving or Copying Items into Another Folder 1. Select the item(s) you want to move or copy 2. Right-click on the selected item(s) 3. Select Move/Copy to Folder Move/Copy Item--Webpage Dialog box opens 4. Select the folder where you want the item(s) moved or copied 5. Click Move button or Copy button Viewing Public Folders 1. Click Public Folders button in the Navigation Pane Outlook Web Access Public Folders window opens 2. Scroll-down to Language Access Pager Contacts folder 3. Click Expand button beside the folder to expand the list 4. Click Contact icon to view the list Sorting Messages Click the appropriate column heading in the Item List to sort the items by that column Example: To sort by Size, click the Size column heading Filtering Messages 1. Click the Search button on the toolbar Search Outlook Web Access window opens 2. Enter search criteria in the appropriate box 3. Click Find Now button WORKING WITH CALENDAR Scheduling an Appointment 1. Click Calendar button in the Navigation Pane Calendar view opens Computer Training Solutions 5 of 7

8 2. Click New Appointment button Untitled Appointment window opens 3. Type Subject and Location for an appointment 4. Specify Start time and End time 5. Type a message if necessary 6. Click Save and Close Creating and Sending a Meeting Request 1. Click New Appointment button Untitled Appointment window opens 2. Type the Subject and Location for the meeting 3. Specify Start time and End Time 4. Click Availability tab 5. Enter Attendee name(s) under All Attendees to view their availability Note: Modify time frame according to attendees availability 6. Click Appointmen tab 7. Type your message 8. Click Send button Accepting or Declining a Meeting Request 1. Open the Meeting Request from the Inbox Meeting Request window opens 2. Click Accept or Decline button Message window opens 3. Type a message if necessary When declining a meeting request, state the reason why 4. Click Send button SETTING WEB ACCESS OPTIONS Computer Training Solutions 6 of 7

9 Setting an Out of Office Assistant 1. Click the Options button in the Navigation Pane Options settings opens 2. Type appropriate message in AutoReply only once to each sender with the following text box in the Out of Office Assistant section 3. Click Save and Close button Creating a Signature 1. Click the Options button in the Navigation Pane Options settings opens 2. Click Edit Signature button in the Messaging Options section Signature window opens 3. Type appropriate signature information 4. Click Save and Close button Changing Password 1. Click the Options button in the Navigation Pane Options settings opens 2. Scroll down to the Password section 3. Click Change Password button IIS Authentication Manager window opens 4. Enter appropriate information in each text box Note: Enter ntdwrha in the Domain box and Username in the Account box Note: Contact the ehealth Service Desk ( ) for assistance 5. Click OK 6. Click Save and Close button Computer Training Solutions 7 of 7

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