Host Family Handbook. AnB Education

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1 Host Family Handbook AnB Education

2 Host Family Handbook Table of Contents Department of State letter to Host Family Introduction 1 Host Family 2 Host Family Guidelines 3-7 Student Guidelines 8 Local Coordinator 9 Making your hosting experience a success! 10

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4 Introduction AnB Education is a non-profit international exchange organization committed to supporting and providing a cultural experience while offering academic support. AnB Education is recognized in the student exchange community and is known for its family atmosphere. As a fully accredited organization, AnB Education continues to successfully work with international students and is supported by the Council on Standards for International Educational Travel (CSIET). The Council on Standards for International Educational Travel (CSIET), established in 1984, is a not-for-profit organization that oversees quality international educational travel and exchange. It establishes standards for organizations operating international educational travel and exchange programs at the high school level, monitors compliance with those standards, and disseminates information regarding international educational travel organizations. AnB Education is listed in the CSIET Advisory List for high schools, which ensures a high quality program for participants, students, host families and high schools. What We Do Find and match host families with our international students. (We try to match the personality and characteristics between students and Host Family.) Find suitable schools for our students. We recommend schools that match students needs and demands. Guide our students throughout their stay and help them transition by providing any assistance they may need. Consult parents and students about college admission processes. Provide tutoring in the following topics: In the Future We are currently looking to expand into other countries such as China, Brazil, Argentina, Mexico and other parts of Latin America As a result of rapid globalization, we are expecting more foreign students to seek our services and obtain higher education Our ultimate goal is to create a school for international students SAT/ACT, TOEFL Reading (K-12) Writing English Speaking English Mathematics Page 1

5 Host Family AnB Education has a vast network of carefully chosen families to welcome students from all over the world into their homes. A series of interviews, along with a thorough screening process, ensures that each student will be placed in a trustworthy and loving home. Students that have an opportunity to join the AnB Education program will gain a more valuable gift than education alone. They will also gain a fulfilling cultural experience by staying with an American family. All AnB Education host families treat exchange students as members of their families and engage students in family activities and excursions. The immersion process of learning a second language is more valuable than to merely learn a language through a book. Students that return from the AnB Education program have a deeper appreciation of their culture as well as other cultures. Benefits of Hosting Provide your family with a unique advantage to engage in a cultural exchange Promote peace and unity while educating the leaders of tomorrow Learn about customs, languages, and cultures of another country Build a lasting friendship $50 per month tax deductible Page 2

6 Host Family Guidelines 1. Initial Placement - All students must be provided a private bedroom unless otherwise requested by the student and approved by AnB Education. If approved by AnB Education, there may be up to two international students residing in a Host Family s home. In these approved cases, each student must be provided a private bedroom and each student must be of a different language/background, unless otherwise approved by AnB Education. Students of the opposite sex (except for spouses and siblings) will not be placed with the same Host Family. Female students will not be placed with a Host Family headed by a single male. 2. Bedroom - The student bed rooms must include a minimum of the following: (1) a bed, (2) dresser, (3) nightstand, and (4) good lighting for studying. If a desk and chair are not provided in the student s bedroom, then the furnishings may be elsewhere in the home so long as the study areas are offered; these study areas should remain quiet. 3. House Key and Common Areas - Students must be given a house key to use during their stay with the Host Family. The student should be provided a warm and welcoming stay and be invited to all of the common areas in the home such as the kitchen, living room, family room, study room, and guest room. The students should be encouraged to spend time with the family on a daily basis in these common areas to get closer with the family members. 4. Bathroom - Bathroom may be private or a shared facility for the host student. It is a good idea to schedule the showers, baths, and etc., so daily hygiene can be organized. There should always be clean towels provided for the host student. 5. Laundry Facilities - In the home the laundry facilities must be accessible at all times. Student must be responsible for washing his or her own clothes, towels, or linens unless a member of the Host Family does not mind helping the student with chores. Laundry procedures are different in every Host Family household so procedures must be discussed with the student. 6. Meals Host families must provide the student with breakfast and dinner every day, and lunch on non-school days (students buy their own school lunch). The Host Family should show the student the kitchen and let them know what household procedures there are for eating and meals. Meals must be nutritious and vary from week to week. Dinner should be a sit-down meal as a family at least 4 times per week. When a meal is not sit-down, dinner should be prepared for the student and made available for him and her to reheat. 7. English and Cultural Adjustment - A major purpose of the Host Family program is to expose the student to a consistent source of English and help them to get used to the American lifestyle. Please speak in English and try to set up cultural activities to help them adjust. Not speaking primarily in English is grounds for removal of the student from the host family s home. 8. Academic Assistance Host families are generally not expected to be involved in a student s studies. However, if a student needs extra help, a host family may provide the student with study help. The host family may discuss compensation for this academic assistance with the AnB Education main office. Page 3

7 Host Family Guidelines Continued 9. Arrival and Departure of the student The Host Family is responsible for picking up and dropping off the student at the airport. The airport will always be as close as possible, and AnB Education will notify Host Family of flight information in advance. 10. Transportation While most schools provide school busses, host families must provide transportation to their students when there is not one available for transportation to and from school and extracurricular activities. The Host Family must also transport the student to school on the first day. 11. Contract period - The contract period is for a full academic year or for the agreed period. In a case of unforeseen circumstances, I should host the student from August or September until the following June. If Host Family cannot host the student any longer, Host family needs to wait at least 2 weeks until AnB Education can find another family for the student. 12. Student/Host Family Incompatibility - Host families have the right to request that a student be moved from their home if sufficient cause for the removal is documented and communicated to the Local coordinator and AnB Education. The request may be based on any one of the following reasons: (a) The distance exceeds the minutes travel time requirement to/from school. (b) There is another student in the home with the same first language/background. (c) The meals provided do not meet AnB Education Host Family requirements or agreed to standards. (d) The restrictions imposed by the Host Family are inappropriate to the student. (e) The condition of the bedroom does not meet the AnB Education Host Family requirements. (f) There is a personal conflict between any member of the Host Family and the student. (g) The Host Family cannot adequately carry out Host Family requirements and responsibilities. (h) English is not being spoken as the primary language in the Host Family home. 13. Other Agreements - Host Family cannot host nor negotiate hosting an AnB Education student without AnB Education s acknowledge and/or approval. When Host Family agreement is finished with AnB Education, Host Family cannot have contact with the student, the student s parents and/or the sub-agent in their home countries regarding a new agreement for hosting the student. 14. Early Move - If the student needs to move out of Host Family early, Host Family needs to provide a per diem refund to AnB Education for the monthly stipend Host Family has received in advance. 15. Trips/Vacations - Host Family must to notify AnB Education of all overnight, out of state/ country trips with the student at least 2 weeks in advance. 16. Orientation Programs - Host Family needs to attend AnB Education orientation programs. 17. Monthly Reporting - Host parents must provide report on the student s school life and family life once a month to AnB Education or their Local Coordinator. All reports, disciplinary actions, important letters from school, have to be sent to AnB Education or a Local Coordinator. Page 4

8 Host Family Guideline Continued 18. Contacting the Natural Parents - Because of possible misunderstandings and other issues, we ask that host families do not contact a student s natural parents without the prior consent of AnB Education. If there is something you would like to convey to them, AnB Education will always be able to contact the natural family on your behalf. page 5

9 Host Family Guidelines Continued Financial Guidelines 1. Payment for Homestay Students - Students pay all fees, including Home stay fees, directly to AnB Education. The Host Family will never collect fees directly from students or make private payment arrangements with students. Host Family should not discuss the hosting fees with the student. A price is agreed upon with their home country agency before coming to AnB Education. The Host Family will be paid by AnB Education every 1ST day of the month. A stipend will be prorated by days for first month and last month in the case that it is not a full month. Host Family s needs to discuss with their own CPA about income tax generated by AnB Education. The Host Family will be provided an IRS Form 1099 reflecting the amount paid to the Host Family at the appropriate time only if they request. Please contact AnB Education directly with any questions or concerns about payment. The Host Family should not discuss personal financial matters or the fees they receive from AnB Education for providing Host Family accommodations with the students. Discussing such matters may result in termination of the Host Family from the AnB Education Host Family Program. It is important to note that placement of a student into a home is not a guarantee of income. The student may fail to arrive as expected, cancel their AnB Education study abroad pro-gram commitment or change their housing request at the last minute. In any case AnB Education will make every effort to notify the Host Family of the circumstances as soon as possible and place another student in the home if practical. In the event no student is found to replace the original student, AnB Education will have no obligation to pay the Host Family. 2. Use of Family Telephones - Telephone deposits may not be collected from the student. If outstanding telephone debts are a concern of the Host Family, the host should consider either placing a long-distance block on the telephone or obtaining a separate line for the student that has a long-distance block. Either of these options are strongly recommended. AnB Education will assist in communicating Host Family concerns to the students about financial concerns expressed by the Host Family, however, AnB Education takes no responsibility for unpaid telephone or other expenses incurred at the home by the student. These matters must be discussed and resolved between the student and the Host Family. Other Important Matters 1. Respect the Student s Cultural and Religious Beliefs - The Host Family must be respectful of the cultural and religious beliefs of the student. Host Families may certainly invite the student to attend religious services, and the student may accept for politeness or curiosity reasons. However, if the student chooses not to go, the Host Family must accept this as well. In addition, families of all religious backgrounds can be found in every community. Many families attend church and identify themselves with a particular religion. AnB Education suggests that the students participate in their host family s religious practices at least once during their stay, in order to experience that segment of family life. However, the area representatives ensure that no student is forced to attend religious services and that families are not motivated to host by the intention to convert students. Page 6

10 Host Family Guidelines Continued 2. Health Insurance - All AnB Education students have medical and hospitalization insurance either through (a) AnB Education, (b) an independent insurance company in their home country that extends coverage to the U.S., or (c) the student s own travel insurance. It is always a good idea to ask your student to provide you with copies of his/her medical insurance information for emergencies. 3. Household Chores and Duties - Students should be encouraged to make their own beds and keep their rooms neat and clean. However, students are paying guests in the Host Family residence and will not be required to perform household chores or duties. 4. House Rules - The Host Family should discuss the house rules with the student at the beginning of the student s stay. The Host Family must provide a list of their personal house rules to AnB Education. 5. Vacations/Weekend Trips - The Host Family may take vacations or weekend trips and invite the student to join them if it does not conflict with the student s school schedule. If the student will be responsible for any expenses, it is very important that these expenses be discussed beforehand. difficulty that the student is experiencing (whether school-related or personal), this should be brought to the attention of the AnB Education. Such matters are kept confidential unless the contrary is necessary to provide a solution. Some of the most important rules include: No drinking or drugs, smoking all involvement including possession will lead to early return to the home country No driving unless arranged by the student s high school. No smoking. School attendance is mandatory and the student is expected to maintain a C average Respect and abide by the host family rules. If the Host Family will be away from home at all during the student s stay, this must be discussed with the AnB Education before the student arrives or as soon as possible. The AnB Education will determine whether or not the student should be moved to another home temporarily during the Host Family s absence. 6. Student Problems - If the Host Family becomes aware of a personal problem or Page 7

11 Student Guidelines 1. Students must maintain satisfactory progress, that means attend all classes regularly and actively participate in all classes of their school. 2. Students may not work off campus in the U.S. however yard work or babysitting is allowable. 3. If the AnB Education program director becomes aware that a student has failed to comply with any of these regulations, they may be required to report this to the Department of Homeland Security and may be required to terminate the student s F- 1without demanding refund of program fee. 4. Students should discuss and decide with their host families if they need rides for afterschool activities. 5. Students must use computer only in a family s room or public place at specific times specified by host. They cannot use computer or any internet accessible device in their room. (If students have to use computer with any reason, they use computer at certain time only under host s permission) 10. Students should pay for their personal expenses. 11. Students cannot carry alcohol, cigarettes and/or any illegal drug or weapons. 12. Students agree that AnB Education has the right to ask student to return to their native country immediately if the student gets caught watching any TV, DVD, Internet pornography. 13. If the students damage or steal school property or house property the student is responsible for compensation of the loss according to the law. 14. Students are fully responsible for the school s and AnB Education s rules. The student must accept punishments of expulsion from school without argument. 15. Athletic eligibility or participation is not guaranteed. 6. Students submit insurance information to Host Family and AnB Education when they arrive or before they enter U.S. 7. Students pay their personal expenses when they travel with Host Family. 8. Students are responsible to pay for lunch at school. 9. When the students have an issue with Host Family, they should discuss it with AnB Education personnel first. Page 8

12 Local Coordinator What is a Local Coordinator? Your Local Coordinator lives in your area and is available for advice, questions, and problem solving. He or she is actively involved in your local community and knows about its different aspects. Your Local Coordinator has been trained to serve as a liaison between you, your student, your student s school, and the AnB Education headquarters in Lansdale, Pennsylvania. You will have already met your Local Coordinator during your in-home interview and evaluation as well as during the host-family orientation. Once your student has arrived, your Local Coordinator will also play an important role in helping guide both your family and the student though the year together. Both you and your student will be provided with your Local Coordinator s contact information where you can reach them as needed. Most communication with your Local Coordinator will be by telephone. Once your student has been placed with you, we ask that you contact your Local Coordinator at least once a month to let them how things are coming along. Even if you are having a positive experience, it s a good idea to check in. How can my Local coordinator help? Most Local Coordinators are familiar with the students culture and are therefore aware of cultural differences; many misunderstandings between students and host families are caused by these differences. In situations like this, your Local Coordinator will act as a mediator and provide guidance and support to prevent further conflicts from happening. Any misconduct of the student should be reported to the Local Coordinator and AnB Education International staff in Lansdale, P.A. in a timely manner. If the Host Family has planned a vacation and cannot bring the student along, the Local Coordinator should be notified in advance. The Local Coordinator should be informed of the family s schedule so that arrangements can be made to place the student in a temporary home while the family is away. If there is a change of circumstances in the Host Family, such as early termination of hosting, the Host Family should inform the Local Coordinator and AnB Education as soon as possible. We will then make arrangements to place the student with another family. In addition to your Local Coordinator, you can always contact staff at AnB Education headquarters in Lansdale, P.A. We love to hear from you, so don t hesitate to contact us. Page 9

13 Making Your Hosting Experience a Success Be sensitive to cultural differences and the different stages of culture shock. Talk to your student regularly. Keep the line of communication open so you know how they are doing. Be patient - especially as the student adjusts to the English language or to eating new foods. Involve you student in as many activities with you as possible such as community activities family functions, and holidays. Monitor your student s progress in school and offer assistance to them whenever possible. Keep in touch with your Local Coordinator and AnB Education staff here in Lansdale, PA. Let them know how you are coping or if you have any problems. We like to hear good news as well! Pay attention to your student and provide time and love. This will help make your experience memorable! Important Contact AnB Education Main Office: Toll Free: Fax: Local Coordinator (LC): We hope this Host Family Handbook has provided you with the information you need to make your participation in the AnB Education Host Family Program a successful and rewarding experience for you and your family. Remember to have fun as you get to know your student. You are creating bridges between cultures by opening up your home to a student from another nation. Thank you! For more information about our program, please visit our website at: Page 10

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