Clarendon Hills Park District Sea Lions Swim Team. Parent Manual. Athlete Centered-Coach Driven-Parent Support

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1 Clarendon Hills Park District Sea Lions Swim Team Parent Manual Athlete Centered-Coach Driven-Parent Support Sea Lions Website: Sea Lions Number: Sea Lions Introduction: Welcome to the Clarendon Hills Park District Sea Lions Swim Team! Thank you for participating in the 2012 season! The Sea Lions swim team is owned and operated by the Clarendon Hills Park District. All practices will be held at the Lions Park Pool located at 100 Byrd Court. Our team competes in the West Suburban Conference with teams from Glen Ellyn, Wheaton, Lisle, Hinsdale, Downers Grove, Western Springs, and Lemont. Meets will be held both at the Lions Park Pool and at the pools in the communities of the West Suburban Conference. We are glad that you have joined us to make this one the best summers ever!

2 Age and Requirements: The Sea Lions swim team is open to children ages 5-18 (as of 6/1/12). 8 AND UNDER SWIMMERS MUST BE ABLE TO COMFORTABLY COMPLETE SWIMMING ONE LENGTH OF THE POOL FREESTYLE (25 YARDS). 9 THROUGH 18 YEAR-OLD SWIMMERS MUST BE ABLE TO COMFORTABLY COMPLETE SWIMMING TWO LENGTHS OF THE POOL FREESTYLE (50 YARDS). **Please understand that swim team is NOT a lesson program. Swimmers will be evaluated the first day of practice. If the swimmer does not meet the swim length requirement for their age group, you will be issued a refund for the entire fee within three weeks. Goals: Teach swimmers basic techniques Teach swimmers team commitment Teach swimmers team spirit Prepare swimmers for competition Help swimmers to achieve individual goals Involve parents as volunteers in the program General Information: If swimmers are unable to comfortably swim the required length for their age group, a refund will be issued within three weeks. Please note that swimmers who do not qualify for swim team will not automatically be placed in the lesson program. Parents need to sign their swimmer up at the Park District for lessons. Practices and home meets are held at the Clarendon Hills Park District Pool located at 100 Byrd Court, Clarendon Hills. A Meets are held on Tuesdays and Saturdays. B Meets are held on Thursdays and Saturdays. Friends and relatives are encouraged to come to the meets to cheer their swimmers on! Swim team members will receive a team t-shirt and cap before the first meet. Swimmers are responsible for labeling their t-shirts and caps. (Please wear these items at practices and meets to show team spirit!) The Sea Lions compete in A (more competitive) and B (less competitive) meet levels. The Sea Lions follow the rules set forth by the West Suburban Swim Conference. SWIMMERS MUST ATTEND 3 PRACTICES A WEEK TO SWIM IN MEETS. If your swimmer is not able to attend a meet they are scheduled for, you must let the coaches know at least 48 hours in advance. If your swimmer does not attend a meet they are scheduled for without prior notice to the coaches, your swimmer will not be eligible to swim in the next meet.

3 Swim Team Corner: The swim team corner is located at the South West corner of the pool lobby near the entrance of the pool. As you are walking into the pool, turn to your right and you will find a bulletin board full of important swim team information. Swimmers and parents are to check the swim team corner to learn more information about swim team. You will also find: Meet Line ups (What events swimmers are swimming in meets) File boxes where swimmers can pick up ribbons. (Day after meet) Newsletters Directions to other pools Pictures of the swimmers of the week Upcoming events for swim team And usually the Head Coach can be located near the swim team corner before and after practices Park District Staff: Beth Martens Amy Werkema Jim Ashford Aquatics Director Head Coach & leader of 9 and 10 age group Leader of 8 and under age group or ext. 2 Cell phone: ext. 2 Luke Walker Leader of 11 and up age group ext. 2 Peter Flood Assistant Coach ext. 2 Inclement Weather Procedures: Practices: If it is lightening within 15 minutes of the start of your practice session, the practice will be cancelled. The temperature is below 67 degrees, the pool will be closed. Remember, the pool water is heated. Coaches will do their best to post the weather information on the Clarendon Hills Sea Lions website: Call ext. 2 and the message will indicate the date and if practice has been cancelled.

4 Home Meets: Please show up for all home meets unless notified! The coaches will post on the Clarendon Hills Sea Lions website if the meet has been cancelled. This decision will not be made until after 3 p.m. Swimmers and parents can call the pool at ext. 2. If there is no answer, the message will indicate the date and any cancellations. Swimmers and parents can call Coach Amy s cell phone. If there is no answer, the message will indicate the date and any cancellations. Away Meets: The cancellation of an away meets is up to the host team. Therefore, the Clarendon Hills coaches will not know if there will be a cancellation until they hear news from the coaches of the other teams. Decisions to cancel meets are not made until after 3 p.m. (in the conference rules.) Phone numbers of away pools are on the directions page. Every effort will be made to notify parents and swimmers if a meet is cancelled. Parents and swimmers could call the pool: ext. 2, Coach Amy s cell phone, or look on the Clarendon Hills Sea Lions website: If there is no answer, please listen to the message as it will indicate the date and any news of cancellations. Rescheduling the meets is also up to the host team. As soon as the Clarendon Hills coaches find out when the meet will be made up, the coaches will indicate the date, location and time to the swimmers and parents by writing it in the newsletter, posting flyers in the swim team corner and writing it on the Clarendon Hills Sea Lions website. In Case of Inclement Weather: In the case of inclement weather, i.e. lightening, cold (67 degrees or below), severe rain, practices will be cancelled. Decisions to cancel meets will be made after 3p.m. the day of the meet. Call the pool: ext.2 Call Coach Amy s cell phone IF THERE IS NO ANSWER, LISTEN TO THE VOICE MAIL AS IT WILL INDICATE THE DATE AND ANY NEWS OF CANCELLATIONS. Look at the Clarendon Hills Sea Lions website:

5 Practices: After School Practices: Monday June 6 Friday June 10 (Pool Closed June 7-No practice) 3:30 pm 4:15pm- 8 and under age group 4:15pm 5:00pm- 9 and 10 age group 5:00 pm 5:45pm- 11 and up age group Please remember, attendance will be taken at every practice, so please arrive on time! Also, swimmers must be registered at the Park District for swim team before they practice. If swimmers have not registered, they will not be allowed to practice! Morning Practices: Monday June 13th Friday July 22nd 7:30am 8:30am- 11 and up age group 8:30am 9:30am- 9 and 10 age group 9:30am 10:30am- 8 and under age group Please remember, attendance will be taken at every practice, arrive on time! Also, swimmers must be registered at the Park District for swim team before they practice. If swimmers have not registered, they will not be allowed to practice! Meets: A Complete meet schedule is attached. Weekday meets: Warm ups begin at 6:15 p.m. Meet begins at 6:45 (Swimmers must be ready to get into the water at 6:15!) Saturday meets: Warm ups begin at 7:30 a.m. Meet begins at 8:00 (Swimmers must be ready to get into the water at 7:30 a.m.)

6 A and B teams: IF YOUR SWIMMER IS ON THE A TEAM THIS DOES NOT MEAN THEY WILL SWIM IN A CONFERENCE. Our philosophy is to encourage participation from all swimmers, regardless of their skill level. For this reason, the Sea Lions (like all West Suburban Conference teams) have an A team geared toward swimmers at a higher skill level who desire a more competitive environment to challenge them, and a B team for swimmers who are beginning to develop their swimming skills. Placement on the A and B team will be determined by the swimmers times at the Mock meet on Thursday, June 9 th. A and B teams will be posted in the swim team corner by June 10 th. Due to limited space in conference, a SWIMMER ON THE A TEAM MAY NOT SWIM IN THE A CONFERENCE MEET. **If swimmers can NOT attend the Mock Meet, Coach Amy needs to be contacted immediately in order to make arrangements for a make up time trial. The coaches must have all the times by June 9 th. If swimmers are not timed by June 9 th, they will be placed on the B team.** Preparing for a Swim Meet: Coaches can not provide transportation to swim meets or any other swimming events. SWIMMERS MUST ATTEND 3 PRACTICES A WEEK TO SWIM IN MEETS. Typically, swim meets are between 2 to 2 ½ hours in length. It is recommended that the following items are brought along by each swimmer to help pass the time and keep them warm and comfortable between events. (Be sure you label each item with your name!) Team suit (or appropriate swim wear!) Team T-shirt Warm sweatshirt and pants Sleeping Bag Two (2) large towels Swim cap and goggles Extra pair of goggles Water bottle and healthy snack Book, cards, etc. to pass the time Bug repellant NOTE: Due to the length or meets, your child will get hungry! Most (but not all) pools have a snack bar. A healthy snack, such as a granola bar or peanut butter and jelly sandwich brought from home might be a better choice. Always follow the pool rules regarding where food is to be eaten and always be polite and pick up trash!

7 Meet Line-ups: Line-ups are the events swimmers are swimming in both the A and B dual meets. The events swimmers are placed in are based on the goal of giving each swimmer a chance to swim every event. Swimmers will NOT always be placed in their strongest event at every meet. Coaches are required to submit line-ups by 1:00 p.m. the day BEFORE the meet. Line-ups will be posted by 3:00 p.m. the day before the meet. If your child s name is in the line-up and they are unable to attend the meet, immediately contact your swimmers age group leader! SWIMMERS MUST ATTEND AT LEAST 3 PRACTICES A WEEK TO SWIM IN MEETS. Conference meet Line-ups: It is the policy of the Sea Lions (and all other conference teams) that the fastest swimmers in each event are entered in the A Championship Meet. SWIMMERS ON THE A TEAM ARE NOT RESERVED AN EVENT IN A CONFERENCE. All other swimmers will be placed in B Conference If you have questions or concerns about Conference line-ups please speak with Coach Amy. HOW DO I SIGN UP FOR SWIM MEETS? Sign up for meets two (2) days or 48 hours BEFORE the meet! IN THE SWIM TEAM CORNER, there are two meet sign-up binders. One if for the A team and the other is for the B team. Parents and swimmers must sign up for the meet 48 hours in advance (2 days). If swimmers are not signed up for the meet, they will not be able to swim. We realize that last minute conflicts and illnesses happen. If your child will not be able to swim in a meet he/she was scheduled for, please leave a message for the coach of your child s age group at ext. 2 or the coaches: If you do not let the coaches know your child will not be attending a meet he/she signed up for at least 48 hours in advance, your swimmer will not be able to participate in the following meet, so please be sure to give the coaches prior notice of being unable to attend a meet. PLEASE DO THIS ASAP, IT IS IMPORTANT FOR THE COACHES SO THAT WE WILL BE ABLE TO AVOID CHAOS JUST BEFORE THE MEET STARTS! Please remember, your swimmers cannot swim in a meet if they are not signed up in the meet sign-up book two days in advance!

8 Swimmer Expectations: MUST sign up for swim meets 2 days before meets. Attend at least 3 practices a week to swim in meets! Have good sportsmanship at all times! Swim at assigned meets! (please notify your coach if you are unable to swim in a meet you have already signed up for!) Do not take ribbons out of file boxes the night of meets! Check your file box after every practice and make sure flyers and papers are shared with your parents! Track your progress. Do not focus on what place you get but if your times are improving! Have fun!! Show team spirit! Parent Expectations: Volunteer at least TWO (2) times! (a list of the volunteer jobs is attached) Check the news in the swim team corner as often as possible. Write down what you sign up to volunteer for so you don t forget. Contact Coach Amy if there is a conflict with the event you have volunteered for! Make arrangements to pick you and drop-off your swimmers at practice on time. Do not let your swimmers take ribbons the night of a meet! Provide support by rooting for good performance. Practice good sportsmanship by not putting down any swimmers performance. Track your swimmers progress. Not the place they finish in the meet. DO NOT APPROACH A COACH DURING PRACTICE UNLESS THERE IS AN EMERGENCY. If you need to contact a coach: o Coach Amy has office hours. Office hours will be announced at the parent meeting on June 1st. If you call the pool or stop by at those times, you will be able to speak with the coach. the coaches: most effective! Call the pool: Call Coach Amy s cell phone. o If there is no answer, please leave a voice mail. Coach Amy will check her messages every day and will call you directly back.

9 Parent Volunteer Choices: There are many jobs that need to be done during the swim season! To accomplish the goals of the Clarendon Hills Sea Lions swim team, we rely heavily on parent support and volunteers. Every swim meet requires a great number of volunteers. Most jobs are simple and participation makes the swim meet pass quickly! Home Meets: 1. Announcer 2. Starter 3. Stroke and Turn judge 4. Finish judge 5. Runner 6. Ribbon Writer (2) 7. Timers (12) 8. Bull Pen Assistant Away meets: 1. Stroke and Turn judge 2. Finish judge 3. Ribbon writers (2) 4. Timers (6) 5. Bull Pen Assistant Announcer: Sits in the first aid station and basically MC s the swim meet. Announcing the event taking place and the upcoming events. Starter: Starts the swimmers. This person will sit in a lifeguard chair. They need to make sure the timers are ready to go, but keep an eye on the clock. An extra minute between events can add an extra hour onto the meet. Stroke and turn judge: judge the swimmers swimming. Finish judge: write down which lanes finished 1 st -6 th place for each event. Runner: The volunteer will pick up the times for the events and deliver them to the ribbon writers. Ribbon writers: label the ribbons and file them in boxes. DO NOT LET SWIMMERS TAKE THEIR RIBBONS THE NIGHT OF THE MEET! Timers: Stand at the end of the lane and time each event. Write down the times after the swimmer has completed. *This person will need to stand for the length of the meet. Bull Pen Assistant: This person will help the coaches get the swimmers behind the correct lanes before their event.

10 Awards: Swimmers will be awarded ribbons for each event they swim. PLEASE DO NOT TAKE RIBBONS FROM FILE BOXES THE NIGHT OF MEETS! There will also be an awards dinner. This is a fun event for ALL swimmers to celebrate the end of the season. The date of the awards dinner will be decided at a later date. Every week, one boy and one girl from each age group will be awarded swimmer of the week. They will receive a t-shirt stating: Swimmer of the Week! This is determined by good sportsmanship, attendance, attitude and improvement in their times. Team T-shirts, Suits and Caps: Swimmers will receive a team t-shirt and cap before their first swim meet. Swim suits will be available for purchase at the suit try-on WEDNESDAY JUNE 1 st AT THE CLARENDON HILLS POOL FROM 5-7PM. A representative from The Swim Team Store will be there with sample suits to try on and any other assistance needed. If you cannot attend the suit try-on, you may order a suit from: The Swim Team Store 1212 S Naper Blvd # 109 Naperville, IL Phone Number: Flannels and Sweatshirt: Every registered member of the Sea Lions will also be able to order flannels and sweatshirts at the suit try-on or from The Swim Team Store! Parent Polo Shirts: Parent Polo Shirts will be available for swim team parents. These polo shirts will be white with the purple Sea Lions logo. Team Pictures: Team pictures will take place on Friday June 24th, 2012 at 11 a.m. We will still have practice this day! Please come to the pool wearing your team t-shirt and team swim suit.

11 To contact the swim team: 1. Call the pool: ext. 2, leave a message if there is no answer. 2. Call Coach Amy s cell phone, leave a message if there is no answer. 3. the coaches at 4. Coach Amy s office hours: 10:30am-12:30pm Monday-Friday For swim team information: 1. Check the swim team corner. 2. Ask your swimmers for the newsletter and other handouts from file box. 3. Check the swim team website: The Clarendon Hills Park District is very excited for the 2012 season. We hope you have fun and swim hard! CHECK THE WEBSITE OFTEN!

12 2012 Sea Lions Swim Team Meet Schedule A Meets Day Date Location Tuesday June 12 CH Tuesday June 19 Western Springs Tuesday June 26 Glen Ellyn Saturday June 30 CH Saturday July 7 CH Tuesday July 10 CH Tuesday July 17 Downers Grove Saturday July 21 A Wheaton B Meets Day Date Location Thursday June 14 Western CH Saturday June 16 Wheaton Thursday June 21 Glen CH Saturday June 23 Lisle Thursday June 28 Hinsdale Thursday July 5 Lemont Thursday July 12 Downers CH Saturday July 14 B Lemont

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