Want to get your sport and fitness goals off the ground? USQ WINGS AMATEUR ATHLETE GRANTS

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1 Want to get your sport and fitness goals off the ground? USQ WINGS AMATEUR ATHLETE GRANTS Referee/coaching accreditation Team/competition registration fees First Aid training and more Contact USQ Phoenix Central CRICOS QLD 00244B NSW 02225M TEQSA PRV12081

2 Contents About USQ Wings... 3 Eligibility... 3 What is a sanctioned event?... 3 Reimbursement Categories... 4 The Selection Process... 5 Successful Applications... 6 Unsuccessful Applications... 6 Other Terms and Conditions... 7

3 About USQ Wings USQ wants to see you succeed, whatever your goal and whatever your mode of study. Whether it s to run a half-marathon, entering a local sporting competition or a national event, we want to help you get your dreams off the ground. USQ Wings offers 30 x $100 reimbursements for all students to cover costs associated with competing in sporting competition or students working toward coaching/refereeing accreditation. Eligibility To be eligible for a $100 USQ Wings reimbursement you must be: 1. Currently enrolled as a part-time or full-time student at USQ, studying at least one course in the current semester 2. Eligible to participate as an athlete, coach or official in a sanctioned future sporting event OR enrolled or plan to enrol in a sanctioned officiating, refereeing, first aid or sports taping course University of Southern Queensland Document title 3

4 What is a sanctioned event? A sanctioned event is a sporting event endorsed by the sport s national governing body. National governing bodies help ensure that sporting events are conducted in accordance with minimum standards of safety and fairness on a uniform basis throughout Australia, and in accordance with international standards. Examples of national sanctioning bodies include: 1. Triathlon Australia 2. Queensland Cricket 3. Queensland Softball Association 4. Tennis Queensland/ Tennis Australia While all eligible events will be considered by the Selection Committee, priority will be given to those events that are sanctioned under a national or state governing body. Where events are non-sanctioned or do not have a sanctioning body, the history and size and level of competition of the event will be taken into account. For coaching, refereeing, and first aid courses, the course must be nationally accredited. Reimbursement Categories Event Registration Fees What can be applied for: Event registration costs or competition fees for local, regional, state and national sanctioned events e.g. triathlons sanctioned by Triathlon Australia. Event registration costs or competition fees for unsanctioned events where the applicant can show significant history, popularity and high levels of competition in relation to the event in their application Event registration costs or competition fees for representative or sanctioned seasonal competition (including club membership) Registration fees for development or training squads and camps What cannot be applied for: Registration costs or competition fees for social sporting leagues. Team registrations Registration fees or competition fees for past events, or competitions that have already begun Travel and Accommodation Costs This can be used to reimburse transportation costs where sporting events are held more than 200km from the student s current residence. Receipts for all modes of transportation must be kept and provided to Phoenix Central and the reimbursement can only be used to reimburse transportation directly to and from the event. What can be applied for: Fuel for car travel Train travel University of Southern Queensland Document title 4

5 Air travel Bus travel What cannot be applied for: Taxi costs Travel costs for people accompanying athletes (e.g. coaches, family etc.) Equipment Purchase The USQ Wings reimbursement can reimburse the purchase of sporting equipment for use in the upcoming event. What can be applied for: Equipment used to play sports i.e. racquets, bats, bicycles, rods, clubs, sticks, wickets, boards, and balls. Uniforms for use in the sporting competition. Other clothing and apparel used in sports i.e. uniforms, shoes, padding, helmets, other protective wear, skins What cannot be applied for: General fitness testing equipment i.e. fitness watches, heart monitors etc. Coaching and Training Referee/Coaching/First Aid Courses The USQ Wings Reimbursement can also reimburse costs associated with students working toward referee and coaching accreditation courses, as well as first aid and sports taping courses. All courses must be accredited by the sport s state or national governing body. First Aid courses and sports taping must also be nationally accredited to be approved. University of Southern Queensland Document title 5

6 The Selection Process Though an application may be suitable, there are only a limited number of USQ Wings reimbursements available, so not all suitable applications will be successful. The USQ Wings Selection Committee has complete discretion to decide which applications are chosen. The committee will meet on first week of each month to assess the applications from the previous month. The USQ Wings Selection Committee will consider the following in determining which applications will be successful: Whether or not the event applied for is sanctioned by the sport s governing body Whether or not a coaching, refereeing, or first aid course is accredited If unsanctioned, the history, level of inherent competition and size of an event will be considered. To ensure a balance of study and sporting life, the applicant s GPA. If the application form has been correctly filled out Successful Applications Successful applicants will receive notifications from the Student Enrichment Officer (Sports and Recreation) stating which expenses you have been approved for. Once you have collected receipts for the expenses outlined and approved from your application you can submit this for payment at Phoenix Central. Please wait up to ten business days for payment to be completed. All successful applicants will be required to: provide USQ with receipts for the approved items provide USQ with a 200 word report on how reimbursement helped them achieve their sporting goals Failure to comply may result in future payments being suppressed and/or the successful applicant being made personally responsible for repayment of the funding. Unsuccessful Applications All ineligible or unsuccessful applicants will receive written notification at the same time as successful applicants. As per the terms and conditions, no correspondence will be entered into with unsuccessful applicants. The USQ Wings Selection Committee decisions are final. University of Southern Queensland Document title 6

7 Other Terms and Conditions 1. To apply students must be currently residing in Australia and must have an Australian bank account. 2. Lodging an application does not guarantee reimbursement. There are only a limited number of reimbursements available. The selection committee may accept or reject an application in its absolute discretion. The decision of the selection committee is final. 3. All decisions of USQ in relation to the USQ Wings reimbursements are binding and conclusive and no correspondence will be entered into 4. Applications forms must be completely filled out before consideration. Incomplete applications will not be processed. 5. Applications must be submitted by 5:00pm on the last date of each month to be considered for the next round. 6. Students are only eligible for one reimbursement per calendar year. 7. For events occurring off-campus that are not covered by USQ Insurance or the event insurance, students will have to complete a risk assessment for funds can be approved. Applications that require a risk assessment but do not provide one will not be accepted. 8. If an event for a successful application is cancelled the student will have two weeks to notify the Phoenix Central Office of a rescheduled date for the event or to refund the funds. 9. Money will be paid directly to the successful applicant via direct deposit into the recipients nominated bank account as a lump sum payment after receiving receipts for items set out and approved in the application. 10. As a condition of successful applications, students will have to provide to Phoenix Central a a. 200 word report on their experience in the event. 11. If the funding is deemed not to have been used for the purpose outlined in your application, or another purpose approved by the Phoenix Central team, applicants may be personally liable for the repayment of the full amount of the reimbursement to the University 12. Information that may be required to support your application includes: quotes for equipment purchases, details of coaching arrangements and evidence of coaching qualifications. 13. USQ employees are ineligible to apply. 14. Your Personal Information as defined by the Information Privacy Act 2009 (Qld) may be collected and used and disclosed by USQ for university and reimbursement purposes and other incidental and associated functions and activities including to contact you with information and updates about USQ programs and events unless USQ is notified otherwise by you hitting the Unsubscribe link in the communication or ing study@usq.edu.au and requesting to be removed from the USQ database. 15. By applying for a USQ Wings reimbursement you consent to USQ using and disclosing any part of your personal information as set out above including transferring your personal information outside of Australia. 16. USQ and its employees will not be liable for any claim, loss, damage, injury, cost and expense suffered, sustained or incurred (including but not limited to indirect or consequential) as a result of, arising out of, or in any way connected with a USQ Wings reimbursement or your application and you agree to indemnify and University of Southern Queensland Document title 7

8 release USQ or its employees from all such claims made or sustained as a result of applying for this funding. 17. USQ reserves the right in its sole discretion to cancel, terminate, modify or suspend the USQ Wings reimbursement including extending closing time of the Application period or varying the time of a notification. 18. If for any reason the USQ Wings Reimbursement program is not capable of running as planned because of infection by computer virus, bugs, tampering, unauthorized intervention, technical failures or any other causes beyond the control of USQ which may corrupt or affect the administration, security, fairness, integrity or proper conduct of the USQ Wings program or otherwise, USQ reserves the right in its sole discretion to cancel, terminate, modify or suspend the USQ Wings Reimbursement program subject to any written directions under applicable believe has breached any of these conditions, or engaged in any unlawful or other improper misconduct calculated to jeopardize the fair and proper conduct of the USQ Wings Reimbursement program. University of Southern Queensland Document title 8

9 USQ WINGS APPLICATION FORM Completed forms are to be forwarded to a USQ Phoenix Central Office, or ed to phoenixcentral@usq.edu.au. SECTION 1: PERSONAL DETAILS Name: Date of Birth: Gender: Student Number: Address 1: Address 2: Town: State: Postcode: Phone: SECTION 2: PAYMENT DETAILS Payment terms: The University of Southern Queensland (USQ) terms of payment is 30 days. USQ s preferred method of payment to vendors is Electronic Funds Transfer EFT. Please complete the following details to enable EFT payment to be made. Financial Institution Name: BSB: Account Name: Account Number: SECTION 3: APPLICATION DETAILS Amount requested:

10 Personal Statement: In no more than 500 words, describe your reason for applying for funding, including what you are applying for or what event you will be competing in. Please refer to the information document for further details on what can and cannot be applied for. Please attach this statement as well as any supporting when submitting you application. SECTION 4: DECLARATION By submitting this form, I/we confirm I/we have read and agree the conditions listed in the USQ Wings information booklet, including the Terms and Conditions. I have completed Sections 1-3 of this application form: Signature: Date: SECTION 5: PRIVACY STATEMENT USQ is collecting the personal information on this Form for university purposes as set out in functions of the University of Southern Queensland Act 1998 (Qld) including managing the affiliation of the club with USQ and related activities such as administration of funds granted to affiliated clubs. Your personal information will not be disclosed to any other third party without your consent unless required or authorised to do so by law. Your rights to access and amend your personal information are set out in the Information Privacy Act 2009 (Qld) which also places obligations on USQ as to how we handle your personal information. For further information concerning Privacy, please direct any queries to the USQ Legal Office. SECTION 6: STAFF USE ONLY The student is currently enrolled as a part-time or full time student at USQ The student is eligible to participate as an athlete, coach or official in a future sporting event The student has an Australian Bank account The student has a GPA of at least 4.0

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