Introduction to using Microsoft Outlook the Institute

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "Introduction to using Microsoft Outlook the Institute"

Transcription

1 Introduction to using Microsoft Outlook the Institute Prepared by: IAS Information Technology Group Einstein Drive Princeton, NJ (609)

2

3 TABLE OF CONTENTS INTRODUCTION... 4 GETTING HELP... 5 EXPLORING OUTLOOK Launching Microsoft Outlook Toolbar... 7 To-Do-Bar... 7 Outlook Today... 8 Folder List... 8 Information Viewer... 9 WORKING WITH New Message Arrival Reading Messages Printing Messages Reading File Attachments Organizing your Messages Initiating Messages Creating a New Message Attaching a File Addressing a New Message Sending the Message Responding to Messages Forwarding a Message Replying to the author of a message Replying to the author and recipients of a message Creating New Mail Folders Saving and Deleting Messages Saving messages to a folder Deleting messages Managing Sent and Unsent Messages Drafts MANAGING CONTACTS Contacts Views Creating Contacts

4 3

5 INTRODUCTION Microsoft Outlook 2007 is a desktop information management program that helps you manage your electronic mail (e mail), appointments, contacts and tasks, as well as track activities, open and view documents and share information. This manual focuses on the e mail component of Microsoft Outlook

6 GETTING HELP If you experience problems using Microsoft Outlook 2007, you can obtain help from several sources: Microsoft Office Outlook Help To search for help with a general topic, use Microsoft Office Outlook Help. To access the Microsoft Office Outlook Help, click the Help menu bar option and select Microsoft Office Outlook Help. Information Technology Group The Information Technology Group can be reached Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. by telephone (extension 8044) or e mail 5

7 EXPLORING OUTLOOK 2007 Launching Microsoft Outlook Click on the Start Globe button. 2. Click on All Programs. 3. Click on Microsoft Office. 4. Click on Microsoft Office Outlook As an alternative, you can also double click on the Microsoft Office Outlook 2007 icon on your desktop. Microsoft Outlook 2007 consists of several different user interfaces that you interact with to perform various tasks. You can work with the program s default settings or you can customize them to better suit your own needs. When you launch Microsoft Outlook 2007, a user interface similar to the one below appears: Menu Bar & Toolbar Folder List 6

8 Toolbar The standard Microsoft Outlook 2007 toolbar allows quick access to many of the features available in Microsoft Outlook The buttons appearing on the toolbar are different for each type of folder you are viewing. For example, if you are viewing the Inbox, you will see the e mail buttons, but if you are viewing your Calendar, you will see the appointment buttons. The following table describes some of the buttons that are always present on the toolbar. New Item Creates a new item, such as an e mail message or appointment. Print Prints the current item. Move to Folder Displays a drop down list of places to move the selected items. Delete Sends the selected item to the Deleted Items folder. To Do Bar The To Do Bar is a new feature in Outlook 2007 and is located on the right hand sidebar. In the To Do Bar list you can see your tasks, your next few appointments and s which you have flagged. 7

9 Outlook Today The Outlook Today window shows a preview of your appointments, a list of your tasks, and how many new e mail messages you have for the current day. You can customize how Outlook Today looks and functions by following these steps: 1. On the Outlook Today page, click on Customize Outlook Today. 2. Select the options you would like to use. 3. Click on Save Changes to save your changes. Folder List This displays the various folders that are stored within your Microsoft Outlook 2007 profile. You can use the default folders provided or you can add your own folders and/or subfolders to better organize the contents of your mailbox. 8

10 Information Viewer The Information Viewer is the portion of the user interface that displays the items from a selected Microsoft Outlook 2007 folder or subfolder. An item is a unit of information, such an e mail message, appointment, file or task. In some folders, such as Inbox and Tasks, you can sort and group information in your Information Viewer. To do this, right click on the column heading and select the appropriate sorting option. For example, to sort e mail messages by subject, right click on the column heading labeled Subject and then select the appropriate sorting option from the context menu that appears. 9

11 WORKING WITH E MAIL One of Microsoft Outlook 2007 s main features is sending and receiving e mail messages. You can read your e mail messages in many views. You can also send, forward, reply to and print e mail messages and use the Contacts feature. To access your e mail messages, click on the Inbox folder. New E Mail Message Arrival New e mail messages automatically appear in your Inbox when they arrive, but if you feel that you need to check for new messages, you can click on the Send and Receive button. Once Microsoft Outlook 2007 is opened, it can notify you of new incoming e mail messages through sound and visual messages. To select a notification option, follow these instructions: 1. Click on the Tools menu bar option. 2. Select Options to display the Options window. 3. Click on the E Mail Options button. 4. Customize the options in the Message handling section to fit your needs. 5. Click on the Advanced E Mail Options button to specify what Microsoft Outlook 2007 should do when new items arrive in my Inbox. 6. Click on the OK button. Reading E Mail Messages To read your e mail messages: 1. Click on the Inbox folder. Your e mail messages are displayed to the right in the Information Viewer. New e mail messages appear in bolded text. 2. Double click the e mail message you would like to read. You will see a screen similar to the one below. 10

12 Outlook 2003 users will notice quickly that Outlook 2007 uses the Tab/Ribbons of 2007 Office when you view and respond to messages. Microsoft Office Button: The Microsoft button contains many menu items which are found in the file menu. 11

13 Printing E Mail Messages You may want to keep a paper copy of an e mail message rather than saving the message in a folder or subfolder in your mailbox. To print out an e mail message, highlight the message header and choose the Print command from the Toolbar or under File menu bar option. If you are in message then from the Microsoft Office Button choose Print. Reading File Attachments Attachments are files that are sent via an e mail message. Messages that have a file attachment included appear with a paper clip icon in the e mail message header. You can open and view attachments either from an open message or simply from the reading pane while viewing a message with attachments. Open the message and click on the file attachment and it will open up the attachment in a separate outlook window for you to view the file. If you are using the Reading pane, you can select the message and click on the attachments which fill show you the contents in the reading pane. Organizing your E Mail Messages Microsoft Outlook 2007 has many options for you to organize your e mail messages. Click on the Tools menu bar option and choose Organize. The following options are available for you to choose from: Using Folders Using Colors Using Views Click this button to move e mail messages to a particular folder. You can also set up a rule to automatically move all future e mail messages that you receive from someone into a particular folder. Click this button to color code messages that meet criteria you specify. For example, you can set up a rule so that all messages you receive from your friends appear in red text. Click this button to change the way you view your messages. A view in Microsoft Outlook 2007 gives you a way to change how information is organized and formatted. You can choose from the following views: 12

14 Click this View Messages Messages with AutoPreview Last Seven Days To See Messages In a list. In a list with the first three lines of the message text displayed. That arrived during the last seven days, in a list. Unread Messages in this Folder Sent To Message Timeline In a list that displays only unread messages. In a list that displays the recipients of the message. Represented by icons arranged in chronological order by date sent, on a timeline. Initiating E Mail Messages Microsoft Outlook 2007 can help you send e mail messages to anyone with a valid and working e mail address. The following sections describe how to create and send an e mail message. Creating a New Message 1. Click on the Inbox Folder. Your e mail messages are displayed in the Information Viewer. 2. Click on the New Mail Message button. A blank message appears. Your screen should appear similar to the image to the right. 3. Enter text into the Subject line. 4. Enter text into the body portion of your e mail message. Attaching a File Once you have created a new e mail message, you can attach a file to the message. When the recipient receives your e mail message, they can open the attached file with the appropriate software application on their computer. To attach a file to an e mail message, follow these steps: 1. Click on the Attach File icon in the Message Tab Ribbon. 2. Find and highlight the file that you would like to attach to your e mail message. Click on the Insert button. The chosen file attachment will appear in the attached field. 13

15 Addressing a New E Mail Message Once you have entered text in the body of your new e mail message, you can address the message in the following ways: Type the E mail Address: Enter the e mail address (such as into the To field of a message. Type the E mail Recipient s Name: If your intended recipient s e mail address is included in the Global Address List or your Contacts list, you can enter their name into the To field of a message. Microsoft Outlook 2007 will underline their name, showing that it has successfully resolved the recipient s name to their e mail address. To use the Global Address List or your Contacts list when sending an e mail message, click the To button and then select the appropriate source from the Show Names from the drop down list. Sending the E Mail Message Once you have the e mail message written and addressed, click on the Send button to send the message. The message is automatically sent to the recipient and a copy is placed in your Sent Items folder. Responding to E Mail Messages When you receive e mail messages, you may need to send a response (reply) or send the message to someone else (forward). You can do this by selecting or opening a message and using icons on the toolbar to direct your response. Forwarding a Message 1. Select or open the e mail message you want to forward. 2. Click on the Forward button on the Message Tab/Ribbon. A new e mail message appears. 3. Address the message and then click Send. The message is forwarded. Replying to the author of a message 1. Select or open the e mail message you want to reply to. 2. Click on the Reply button on the Message Tab/Ribbon. A new e mail message appears. 3. Type your response and then click on the Send button. The message is sent to the author of the original message. 14

16 Replying to the author and recipients of a message 1. Select or open the e mail message to reply to. 2. Click on the Reply to All button on the Message Tab/Ribbon. A new e mail message appears. 3. Type your message and then click on the Send button. The message is sent to the author and all recipients of the original message. Creating New Mail Folders 1. Click on the File menu and click on New. 2. Select Folder. 3. The Create New Folder dialog box will appear. 4. Give your folder a name. 5. Under Select where to place the folder, highlight the folder you want your new folder to appear underneath. 15

17 Saving and Deleting E Mail Messages Sometimes you may want to save your e mail messages into other folders besides the Inbox. An easy way to save e mail messages is by dragging them to a new folder on your Folder List. Saving e mail messages to a folder 1. Make sure your Information Viewer shows the message you want to save. 2. Make sure you can see the folder on the Folder List where you want to save the message. 3. Click on the e mail message with your left mouse button and drag the message to the destination folder. The e mail message is now moved to that folder. Deleting e mail messages When you no longer want to keep an e mail message, you should highlight the message and press the Delete key. This moves the message to the Deleted Items folder. At this point, you could go to your Deleted Items folder and recover the message. If you would like to permanently remove the item, you must highlight the item in the Deleted Items folder, and press Delete. You can remove everything in the Deleted Items folder by right clicking on the Deleted Items folder and selecting Empty Deleted Items Folder. Managing Sent and Unsent E Mail Messages The Sent Items folder contains all of the e mail messages, appointments, meeting requests, etc., you have sent to other people. To view items you have sent, click the Sent Items folder. The items are listed to the right in the Information Viewer. Drafts The Drafts folder contains the e mail messages you started to compose but have not yet sent. To complete an unfinished message, click on the Drafts folder. Then double click on the message to open it, complete composing the message and then press the Send button to send the message. 16

18 MANAGING CONTACTS A contact is a person or organization you correspond with. The Microsoft Outlook 2007 Contacts feature allows you to store a wide variety of information about contacts that are not included in the Global Address Book. Once you have entered the e mail address for someone in your Contacts folder, you will not need to enter it on any future e mail correspondences. You will only need to enter their name. Microsoft Outlook 2007 will query your Contacts folder for the person s name and e mail address. The Contacts feature of Microsoft Outlook 2007 will also allow you to save a group of e mail addresses under one name using the Distribution List feature. Contacts Views To change how your contacts are displayed, select one of the following options from the Current View drop down list: Click this view Business Cards Address Cards Detailed Address Cards Phone List By Category By Company By Location Outlook Data Files To see contacts On individual card providing name, company, job title, , website, phone numbers, and address. You can also customize color and add a personal photograph. On individual cards with one mailing address and business and home phone numbers. On individual cards with business and home addresses, phone numbers, and additional details. In a list with company name, business phone number, business fax number, and home phone number. In a list grouped by categories and sorted by the names the contacts are filed under within each category. In a list grouped by company with job title, company name, department, business phone number, and business fax number. In a list grouped by country with company name, state, country, and phone numbers. A list of contacts that have a file attached to their profile. 17

19 Creating Contacts When you create a new contact, you enter all new information or start with a copy of information from an existing contact from the same company. Creating a New Contact 1. Click on Contacts on the Folder List. 2. Click the New button on the Toolbar. 3. Click on Contact. A blank Contact form appears like the image below. 4. In the Full Name box, type a descriptive name for the contact. 5. Enter the rest of the information you want to include for the contact. 6. Click Save and Close. The contact is created. Creating a New Distribution List 1. Click on Contacts on the Folder List. 2. Click the New button on the Toolbar. 3. Click on Distribution List. A blank Distribution List form appears that looks similar to image below. 18

20 4. In the Name box, type a descriptive name for the Distribution List. 5. Click on the Select Members button to add recipients already included in the Global Address List or your personal Contacts list to this list. 6. Click on the Add New button to add the display and e mail address for any recipients not already located in the Global Address List or your personal Contacts list. Place a checkmark [ ] in the box next to Add to Contacts to add this recipient to your Contacts list. 7. Click the Save and Close button to save the new Distribution List 19

21

MICROSOFT OUTLOOK 2011 READ, SEARCH AND PRINT E-MAILS

MICROSOFT OUTLOOK 2011 READ, SEARCH AND PRINT E-MAILS MICROSOFT OUTLOOK 2011 READ, SEARCH AND PRINT E-MAILS Lasted Edited: 2012-07-10 1 Find the Inbox... 3 Check for New Mail... 4 Manually check for new messages... 4 Change new incoming e-mail schedule options...

More information

Microsoft Outlook 2003 Basic Guide

Microsoft Outlook 2003 Basic Guide Microsoft Outlook 2003 Basic Guide Table of Contents Introduction... 2 Getting Help... 2 Exploring Outlook... 3 Drop-Down Menus... 3 Navigation Pane... 4 Folder Pane... 7 Reading Pane... 7 Toolbars...

More information

BCSD WebMail Documentation

BCSD WebMail Documentation BCSD WebMail Documentation Outlook Web Access is available to all BCSD account holders! Outlook Web Access provides Webbased access to your e-mail, your calendar, your contacts, and the global address

More information

MICROSOFT OUTLOOK 2010 READ, ORGANIZE, SEND AND RESPONSE E-MAILS

MICROSOFT OUTLOOK 2010 READ, ORGANIZE, SEND AND RESPONSE E-MAILS MICROSOFT OUTLOOK 2010 READ, ORGANIZE, SEND AND RESPONSE E-MAILS Last Edited: 2012-07-09 1 Read Emails... 4 Find the inbox... 4 Change new incoming e-mail notification options... 5 Read email... 6 Change

More information

This handout, along with additional supporting Outlook handouts, and other information can be found at www.med.wayne.edu/msis/somputing/email.

This handout, along with additional supporting Outlook handouts, and other information can be found at www.med.wayne.edu/msis/somputing/email. Outlook Web Access Introduction Users who are away from their computers, as well as users who share a computer, can take advantage of Outlook Web Access to access your account on SOM's Exchange Server

More information

Microsoft Office 2010: Introductory Q&As Outlook Chapter 1

Microsoft Office 2010: Introductory Q&As Outlook Chapter 1 Microsoft Office 2010: Introductory Q&As Outlook Chapter 1 What does the name in the title bar mean? (OUT 6) The name of your window in the title bar is the name of the profile you set up when starting

More information

Stores copies of items you sent to others, by default. Stores items created offline that you want to send the next time you are online

Stores copies of items you sent to others, by default. Stores items created offline that you want to send the next time you are online Outlook Folders: All new messages are stored in Inbox unless rules are created. Stores copies of items you sent to others, by default Stores temporarily deleted items until you permanently delete or retrieve

More information

Microsoft Office 365 Outlook Web App (OWA)

Microsoft Office 365 Outlook Web App (OWA) CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Office 365 Outlook Web App (OWA) Spring 2013, Version 1.0 Table of Contents Introduction...3 Signing In...3 Navigation

More information

Microsoft Outlook Basics

Microsoft Outlook Basics Microsoft Outlook 2010 Basics 2 Microsoft Outlook 2010 Microsoft Outlook 2010 3 Table of Contents Getting Started with Microsoft Outlook 2010... 7 Starting Microsoft Outlook... 7 Outlook 2010 Interface...

More information

Outlook Email. User Guide IS TRAINING CENTER. 833 Chestnut St, Suite 600. Philadelphia, PA 19107 215-503-7500

Outlook Email. User Guide IS TRAINING CENTER. 833 Chestnut St, Suite 600. Philadelphia, PA 19107 215-503-7500 Outlook Email User Guide IS TRAINING CENTER 833 Chestnut St, Suite 600 Philadelphia, PA 19107 215-503-7500 This page intentionally left blank. TABLE OF CONTENTS Getting Started... 3 Opening Outlook...

More information

Microsoft Office 365 Outlook Web App (OWA)

Microsoft Office 365 Outlook Web App (OWA) CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Office 365 Outlook Web App (OWA) Winter 2015, Version 2.0 Table of Contents Introduction...3 Logging In...3 Navigation

More information

Training Manual. Version 6

Training Manual. Version 6 Training Manual TABLE OF CONTENTS A. E-MAIL... 4 A.1 INBOX... 8 A.1.1 Create New Message... 8 A.1.1.1 Add Attachments to an E-mail Message... 11 A.1.1.2 Insert Picture into an E-mail Message... 12 A.1.1.3

More information

Outlook Web Access E-mail

Outlook Web Access E-mail Outlook Web Access E-mail A. Accessing the mailbox via the Internet 1. Open your browser Firebox or Internet Explorer 2. In the URL address location box, key mail.asbury.edu for students and mail2.asbury.edu

More information

Microsoft Outlook Introduction

Microsoft Outlook Introduction Microsoft Outlook Introduction Division of Information Technology February 2016 Contents Document Management History... 3 Introduction... 4 Getting Started... 4 Using MS Outlook... 4 What MS Outlook looks

More information

Microsoft Outlook. KNOW HOW: Outlook. Using. Guide for using E-mail, Contacts, Personal Distribution Lists, Signatures and Archives

Microsoft Outlook. KNOW HOW: Outlook. Using. Guide for using E-mail, Contacts, Personal Distribution Lists, Signatures and Archives Trust Library Services http://www.mtwlibrary.nhs.uk http://mtwweb/cgt/library/default.htm http://mtwlibrary.blogspot.com KNOW HOW: Outlook Using Microsoft Outlook Guide for using E-mail, Contacts, Personal

More information

Henrico County Public Schools

Henrico County Public Schools Henrico County Public Schools Presents: The New Web Based E-Mail Solution DRAFT Table of Contents Table of Contents...2 Logging Into Outlook Web Access...4 Overview..5 Navigating the Outlook Components...5

More information

WHAT S NEW IN OUTLOOK 2010 & HOW TO CUSTOMIZE IT

WHAT S NEW IN OUTLOOK 2010 & HOW TO CUSTOMIZE IT WHAT S NEW IN OUTLOOK 2010 & HOW TO CUSTOMIZE IT THE RIBBON... 2 CONTEXTUAL TABS... 4 THE FILE TAB... 4 DIALOG BOXES... 5 MINIMIZING THE RIBBON... 5 CUSTOMIZING THE RIBBON... 6 CUSTOMIZING THE QUICK ACCESS

More information

EMAIL QUICK START GUIDE

EMAIL QUICK START GUIDE IT Services Microsoft Outlook 2010 EMAIL QUICK START GUIDE Contents What is Outlook?...2 Quick Guide to Email...2 Create a new e-mail message...2 Forward or reply to an e-mail message...2 Creating new

More information

Outlook Webb App quick guide

Outlook Webb App quick guide What is Outlook Web App 2010? Outlook Webb App quick guide Updated 7/17/2012 The Outlook Web App allows you to access your University e-mail and calendar from any computer that has Internet access via

More information

Microsoft Office 2007 Tasks Get Started

Microsoft Office 2007 Tasks Get Started About Microsoft Office 2007 Tasks Organizing your time and work with Microsoft Office Outlook is easy when you utilize Office 2007 Tasks. Similar to digital to-do lists, Office 2007 Tasks enables you to

More information

DISTRICT system

DISTRICT  system W E B A C C E S S DISTRICT E-mail system Contents About the System Overview...1 How To Use The System Getting Started...2 Changing Your E-Mail Account Address...3 Changing Your Password...7 Forwarding

More information

Microsoft Outlook 2010 Part 1: Introduction to Outlook

Microsoft Outlook 2010 Part 1: Introduction to Outlook CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Outlook 2010 Part 1: Introduction to Outlook Spring 2015, Version 1.4 Table of Contents Introduction...3 Starting Outlook...3

More information

Tech-KNOW Topic. for Microsoft Office 2000. Outlook - "You've Got Mail!"

Tech-KNOW Topic. for Microsoft Office 2000. Outlook - You've Got Mail! Tech-KNOW Topic for Microsoft Office 2000 Outlook - "You've Got Mail!" Christina School District Network Users: Log in and save today s work in your My Documents folder. Objectives: Participants will be

More information

Microsoft Outlook 2013 -And- Outlook Web App (OWA) Using Office 365

Microsoft Outlook 2013 -And- Outlook Web App (OWA) Using Office 365 1 C H A P T E R Microsoft Outlook 2013 -And- Outlook Web App (OWA) Using Office 365 1 MICROSOFT OUTLOOK 2013 AND OUTLOOK WEB ACCESS (OWA) Table of Contents Chapter 1: Signing Into the Microsoft Email System...

More information

Microsoft Outlook 2013 Part 1: Introduction to Outlook

Microsoft Outlook 2013 Part 1: Introduction to Outlook CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Outlook 2013 Part 1: Introduction to Outlook Fall 2014, Version 1.0 Table of Contents Introduction...3 Starting Outlook...3

More information

Follow Up Reminders User s Manual

Follow Up Reminders User s Manual Follow Up Reminders User s Manual Welcome... 2 Configuring the Add-in... 3 Send With Follow Up Reminder... 5 View Reminders... 5 Add Reminders... 7 Troubleshooting... 8 Follow Up Reminders Copyright 2012

More information

Outlook Web Access (OWA) User Guide

Outlook Web Access (OWA) User Guide Outlook Web Access (OWA) User Guide September 2010 TABLE OF CONTENTS TABLE OF CONTENTS... 2 1.0 INTRODUCTION... 4 1.1 OUTLOOK WEB ACCESS SECURITY CONSIDERATIONS... 4 2.0 GETTING STARTED... 5 2.1 LOGGING

More information

OUTLOOK 2003: HOW TO GET OUT OF EMAIL JAIL

OUTLOOK 2003: HOW TO GET OUT OF EMAIL JAIL OUTLOOK 2003: HOW TO GET OUT OF EMAIL JAIL In this course, you will learn: Some techniques to avoid reaching your mailbox limit The best place to store your saved messages aka Personal Folders efficiently

More information

Outlook Quick Steps & Rules

Outlook Quick Steps & Rules Page 1 of 8 Page 1 of 8 Page 1 of 8 Automate common or repetitive tasks with Quick Steps and manage email messages by using Rules. QUICK STEPS Default Quick Steps in Outlook 2013: Quick Step Move to: To

More information

OUTLOOK 2013 - GETTING STARTED

OUTLOOK 2013 - GETTING STARTED OUTLOOK 2013 - GETTING STARTED Information Technology September 1, 2014 1 GETTING STARTED IN OUTLOOK 2013 Backstage View Ribbon Navigation Pane View Pane Navigation Bar Reading Pane 2 Backstage View contains

More information

Basics of Microsoft Outlook/Email. Microsoft Outlook

Basics of Microsoft Outlook/Email. Microsoft Outlook Basics of Microsoft Outlook/Email Microsoft Outlook Workshop Outline for Improve Your Outlook Microsoft Outlook Contents Starting the application... 3 The Outlook 2010 window... 3 Expanding and minimizing

More information

Outlook Web App User Manual 1. Outlook Web App 2013 User Guide

Outlook Web App User Manual 1. Outlook Web App 2013 User Guide Outlook Web App User Manual 1 Outlook Web App 2013 User Guide Outlook Web App User Manual 2 Table of Contents 1. Signing into User Mail using the Outlook Web App... 3 2. The New OWA User Interface... 4

More information

Law School Computing Services User Memo

Law School Computing Services User Memo Law School Computing Services User Memo Using Rules in the Outlook Desktop Client Manage email messages by using rules A rule is an action that Microsoft Outlook 2013 runs automatically on incoming or

More information

MICROSOFT OUTLOOK 2010 WORK WITH CONTACTS

MICROSOFT OUTLOOK 2010 WORK WITH CONTACTS MICROSOFT OUTLOOK 2010 WORK WITH CONTACTS Last Edited: 2012-07-09 1 Access to Outlook contacts area... 4 Manage Outlook contacts view... 5 Change the view of Contacts area... 5 Business Cards view... 6

More information

Outlook 2010 Desk Reference Guide

Outlook 2010 Desk Reference Guide Outlook 2010 Desk Reference Guide Version 1.0 Developed by OR/WA IRM Please remember to print back-to-back. July 12, 2011 Microsoft Outlook 2010 This document has been developed by OR/WA IRM staff to provide

More information

OUTLOOK 2007 USER GUIDE

OUTLOOK 2007 USER GUIDE Using Outlook 2007 The information below will guide you through some of the Outlook features that can help you to manage your email. Topics listed below are: Sorting Messages Saving Attachments Emptying

More information

Module One: Getting Started... 6. Opening Outlook... 6. Setting Up Outlook for the First Time... 7. Understanding the Interface...

Module One: Getting Started... 6. Opening Outlook... 6. Setting Up Outlook for the First Time... 7. Understanding the Interface... 2 CONTENTS Module One: Getting Started... 6 Opening Outlook... 6 Setting Up Outlook for the First Time... 7 Understanding the Interface...12 Using Backstage View...14 Viewing Your Inbox...15 Closing Outlook...17

More information

Using Outlook WebAccess

Using Outlook WebAccess Using Outlook WebAccess Outlook Toolbars - Terminology Update all folders New Move/Copy Reply Forward Check for New Messages Help Show/Hide Folders Delete Reply to All Show/Hide Reading Pain Search Address

More information

Microsoft Outlook 2010

Microsoft Outlook 2010 Microsoft Outlook 2010 Prepared by Computing Services at the Eastman School of Music July 2010 Contents Microsoft Office Interface... 4 File Ribbon Tab... 5 Microsoft Office Quick Access Toolbar... 6 Appearance

More information

GroupWise to MS Outlook 2007

GroupWise to MS Outlook 2007 GroupWise to MS Outlook 2007 "GroupWise to MS Outlook 2007" The following is a list of GroupWise features with the equivalent names and brief instructions for performing similar actions in Microsoft Outlook.

More information

Microsoft Outlook 2010 Part 1: Introduction to Outlook

Microsoft Outlook 2010 Part 1: Introduction to Outlook CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Outlook 2010 Part 1: Introduction to Outlook Spring 2012, Version 1.0 Table of Contents Introduction...3 Starting the

More information

Baylor Secure Messaging. For Non-Baylor Users

Baylor Secure Messaging. For Non-Baylor Users Baylor Secure Messaging For Non-Baylor Users TABLE OF CONTENTS SECTION ONE: GETTING STARTED...4 Receiving a Secure Message for the First Time...4 Password Configuration...5 Logging into Baylor Secure Messaging...7

More information

MICROSOFT OUTLOOK 2011 WORK WITH CALENDAR, APPOINTMENT AND MEETING

MICROSOFT OUTLOOK 2011 WORK WITH CALENDAR, APPOINTMENT AND MEETING MICROSOFT OUTLOOK 2011 WORK WITH CALENDAR, APPOINTMENT AND MEETING Lasted Edited: 2012-07-10 1 Introduce Calendar... 3 Change the display of the Calendar... 4 Change the view of the Calendar... 4 Navigate

More information

Outlook 2010 EXPLORE THE OUTLOOK USER INTERFACE. Microsoft. Basic Tasks

Outlook 2010 EXPLORE THE OUTLOOK USER INTERFACE. Microsoft. Basic Tasks Microsoft Outlook 2010 Basic Tasks EXPLORE THE OUTLOOK USER INTERFACE 1. Instant Search box: Helps you quickly find items in Microsoft Outlook. The Instant Search pane is always available in all of your

More information

Outlook 2011 Window. [Day], [Work Week], [Full [Home]. Schedule and plan: Click the [New

Outlook 2011 Window. [Day], [Work Week], [Full [Home]. Schedule and plan: Click the [New MS Outlook 2011 Quick Reference for Macintosh The Ribbon consists a series of tabs giving access to buttons, menus, and dialog boxes in various groups to facilitate locating the tools required for a particular

More information

Outlook Web App OWA Quick Guide. Getting you up to speed quickly.

Outlook Web App OWA Quick Guide. Getting you up to speed quickly. Outlook Web App OWA Quick Guide Getting you up to speed quickly. Information Services 8-1-2014 Contents Exploring the OWA (Outlook Web App) User Interface... 2 Getting Started... 2 Mail... 6 Creating and

More information

OWA - Outlook Web App

OWA - Outlook Web App OWA - Outlook Web App Olathe Public Schools 0 Page MS Outlook Web App OPS Technology Department Last Revised: May 1, 2011 Table of Contents MS Outlook Web App... 1 How to Access the MS Outlook Web App...

More information

Folder Management in Outlook for Macintosh

Folder Management in Outlook for Macintosh Folder Management in Outlook Introduction Learn to create and manage folders in your mailbox on the Exchange server, in Personal Folders saved on your computer s hard disk or to a local network server,

More information

Entourage - an Introduction to E-mail

Entourage - an Introduction to E-mail Entourage - an Introduction to E-mail Version 2004 for Macintosh Table of Contents What is Entourage Starting Entourage The Navigation Pane Getting Help Creating and Sending a Message Using the UI Exchange

More information

Using Outlook Web App

Using Outlook Web App Using Outlook Web App About Outlook Web App Using a web browser and the Internet, Outlook Web App (OWA) provides access to your Exchange mailbox from anywhere in the world at any time. Outlook Web App

More information

Using Microsoft Office 2013: Outlook. Gerry Kruyer

Using Microsoft Office 2013: Outlook. Gerry Kruyer Using Microsoft Office 2013: Outlook Table of Contents Outlook 2013 Ribbon... 4 Viewing Inbox... 4 Folders... 4 Home Tab... 5 Background Colour and Themes... 5 Inbox... 6 Reading Pane... 6 Turn off/on

More information

Lotus Notes Client Version 8.5 Reference Guide

Lotus Notes Client Version 8.5 Reference Guide Lotus Notes Client Version 8.5 Reference Guide rev. 11/19/2009 1 Lotus Notes Client Version 8.5 Reference Guide Accessing the Lotus Notes Client From your desktop, double click the Lotus Notes icon. Logging

More information

O UTLOOK 2003 HELP SHEET MAIL. Opening the program. Mail

O UTLOOK 2003 HELP SHEET MAIL. Opening the program. Mail O UTLOOK 2003 HELP SHEET MAIL Opening the program At Work Double-click the icon on your desktop. Or click the Start button. If this icon is displayed, click on it. If it is not displayed, click Start,

More information

Receiving Email: Managing Email Messages. How do I get new email messages?

Receiving Email: Managing Email Messages. How do I get new email messages? Receiving Email: Managing Email Messages Using Zimbra, there are several ways to manage the email messages you receive: How do I get new email messages? How do I see the number of email messages in my

More information

CITY OF BURLINGTON PUBLIC SCHOOLS MICROSOFT EXCHANGE 2010 OUTLOOK WEB APP USERS GUIDE

CITY OF BURLINGTON PUBLIC SCHOOLS MICROSOFT EXCHANGE 2010 OUTLOOK WEB APP USERS GUIDE CITY OF BURLINGTON PUBLIC SCHOOLS MICROSOFT EXCHANGE 2010 OUTLOOK WEB APP USERS GUIDE INTRODUCTION You can access your email account from any workstation at your school using Outlook Web Access (OWA),

More information

Facilities and Safety How-To Guide: Accessing and Using Your UCF Webmail Account

Facilities and Safety How-To Guide: Accessing and Using Your UCF Webmail Account Launch Internet Explorer Click on the Internet Explorer icon at the bottom left of the computer screen. Go to the UCF Webmail Website 1. In the address bar at the top of the screen, type webmail.ucf.edu.

More information

Using Outlook 2007. Outlook Screen

Using Outlook 2007. Outlook Screen Using Outlook 2007 Outlook is an electronic mail program. You can read your mail, reply to messages, compose messages, and keep an address book in Outlook. In addition, Outlook also has a Calendar, list

More information

Outlook 2010 Essentials

Outlook 2010 Essentials Outlook 2010 Essentials Training Manual SD35 Langley Page 1 TABLE OF CONTENTS Module One: Opening and Logging in to Outlook...1 Opening Outlook... 1 Understanding the Interface... 2 Using Backstage View...

More information

for Macintosh Microsoft Outlook This is an introductory document on the use of the Microsoft Outlook client for Mac users.

for Macintosh Microsoft Outlook This is an introductory document on the use of the Microsoft Outlook  client for Mac users. Reference :USER181 Issue date :October 2002 Revised :September 2007 Classification :Software Author :Hugh Burt Microsoft Outlook for Macintosh This is an introductory document on the use of the Microsoft

More information

Office 365 Employee Email San Jac Outlook 2013

Office 365 Employee Email San Jac Outlook 2013 Office 365 Employee Email San Jac Outlook 2013 Interface Overview 1. Quick Access Toolbar contains shortcuts for the most commonly used tools. 2. File tab (Backstage View) contains tools to manage account

More information

Access your email account by clicking the Email link on the navigation bar. The first page you see is the Message List.

Access your email account by clicking the Email link on the navigation bar. The first page you see is the Message List. Email Quick Start The Email tool allows you to send email easily. You can also organize received mail using folders and email addresses using the Address Book. Sections Accessing your email Checking emails

More information

Outlook Mail Quick Fixes

Outlook Mail Quick Fixes Outlook Mail Quick Fixes Adding a Signature a. File, Options, Mail, Signature (3 rd one down) b. Click new give it a title c. Fill in Signature block d. Choose Default Signature drop down for new messages

More information

Outlook 2013 ~ e Mail Quick Tips

Outlook 2013 ~ e Mail Quick Tips The Ribbon: Home tab New Email to send a new mail New Items to send a new mail, a new appointment, a new meeting, a new contact, a new task, a new Lync Meeting Ignore to ignore a request Clean Up to clean

More information

Sign in to Outlook Web App

Sign in to Outlook Web App Getting Started with Outlook Web App Sign in to Outlook Web App Sign in to Outlook Web App Go to Microsoft Online Services webpage at https://login.microsoftonline.com/ 1. Login with your UTHSC email address

More information

Outlook Web App McKinney ISD 5/27/2011

Outlook Web App McKinney ISD 5/27/2011 Outlook Web App McKinney ISD 5/27/2011 Outlook Web App Tutorial Outlook Web Access allows you to gain access to your messages, calendars, contacts, tasks and public folders from any computer with internet

More information

USING MICROSOFT OUTLOOK 2013

USING MICROSOFT OUTLOOK 2013 USING MICROSOFT OUTLOOK 2013 Staff Development Technology 0 P a g e TABLE OF CONTENTS Outlook 2013 Ribbon... 1 Viewing Inbox... 1 Background Color and Themes... 2 INBOX... 3 Reading Pane... 3 Turn off/on

More information

Organizing and Managing Email

Organizing and Managing Email Organizing and Managing Email Outlook provides several tools for managing email, including folders, rules, and categories. You can use these tools to help organize your email. Using folders Folders can

More information

CMU/SCS Computing Facilities. Microsoft Outlook 2010 Calendar Guide

CMU/SCS Computing Facilities. Microsoft Outlook 2010 Calendar Guide CMU/SCS Computing Facilities Microsoft Outlook 2010 Calendar Guide Table of Contents Opening Outlook... 2 Finding your Calendar... 2 Creating entries on your calendar... 2 Appointments... 2 Meetings...

More information

MICROSOFT OUTLOOK 2011 ORGANIZE E-MAIL MESSAGES

MICROSOFT OUTLOOK 2011 ORGANIZE E-MAIL MESSAGES MICROSOFT OUTLOOK 2011 ORGANIZE E-MAIL MESSAGES Lasted Edited: 2012-07-10 1 Mark Message as Read... 4 Categorize Messages... 5 Categorize an incoming e-mail... 5 Rename a category... 6 Place an e-mail

More information

Clean Up Email Rules Quick Steps Search Tools Change Views Export Data Convert email to tasks Contact Groups. Outlook Functions

Clean Up Email Rules Quick Steps Search Tools Change Views Export Data Convert email to tasks Contact Groups. Outlook Functions Clean Up Email Rules Quick Steps Search Tools Change Views Export Data Convert email to tasks Contact Groups Outlook Functions Clean Up: New ways to manage conversations and remove redundant emails: Email

More information

Mail in Outlook Web App

Mail in Outlook Web App Page 1 of 7 Mail in Outlook Web App When you open Outlook Web App, the first thing you ll see is your Inbox. This is where messages sent to you arrive, and this is where you ll probably spend the most

More information

Outlook Delegate and Sharing Guide

Outlook Delegate and Sharing Guide Understanding Folder Sharing and Delegate Access Folder Sharing give others access to part or all of your e-mail account (mail, calendar, contacts etc.). You specify which folder, the level of access,

More information

MS Visio Org Charts and Diagrams. The Essentials. Janet W. Lee Technology Training Coordinator Loyola Marymount University, Los Angeles

MS Visio Org Charts and Diagrams. The Essentials. Janet W. Lee Technology Training Coordinator Loyola Marymount University, Los Angeles MS Visio Org Charts and Diagrams 2 Outlook Desktop: The Essentials Janet W. Lee Technology Training Coordinator Loyola Marymount University, Los Angeles http://its.lmu.edu/training February 2014 Compiled

More information

Outlook 2010. Contents

Outlook 2010. Contents Outlook 2010 Outlook 2010 is more than just an email program. It is also a great meeting scheduler, task organizer, and notebook. In this tutorial you will find some of the more common ways of using Outlook

More information

MICROSOFT WORD 2010 How to Do a Mail Merge

MICROSOFT WORD 2010 How to Do a Mail Merge MICROSOFT WORD 2010 How to Do a Mail Merge Documented by: Vincent J. Yanusauskas Computer Training Coordinator Weinberg Memorial Library Introduction If you have used any of the Office 2007 applications

More information

Outlook basics. Identify user interface elements that you can use to accomplish basic tasks.

Outlook basics. Identify user interface elements that you can use to accomplish basic tasks. Outlook basics Outlook is a powerful tool for managing your e-mail, contacts, calendars, and tasks. To use it most effectively, you first have to understand the basics. This tutorial introduces some of

More information

Outlook Web Access Tipsheets

Outlook Web Access Tipsheets You can use a Web browser to access your Outlook mailbox from any computer with an Internet connection. You can use Outlook Web Access with Microsoft Internet Explorer, Mozilla Firefox and many other browsers.

More information

What s New in Microsoft Outlook 2010

What s New in Microsoft Outlook 2010 EXPANDED RIBBON... Page 1 MORE ROOM TO MANAGE YOUR ACCOUNT... Page 1 SEE MORE OF YOUR MESSAGES WITH CONVERSATIONS... Page 1 To turn off or on conversation... Page 2 PROCESS AND FILE YOUR MESSAGES FASTER...

More information

Table of Contents. Page 3

Table of Contents. Page 3 Welcome to Exchange Mail Customer Full Name Your e-mail is now being delivered and stored on the new Exchange server. Your new e-mail address is @rit.edu. This is the e-mail address that you should give

More information

Using CSI s Web Messaging Email System: Imail URL: mail.csi.cuny.edu

Using CSI s Web Messaging Email System: Imail URL: mail.csi.cuny.edu Using CSI s Web Messaging Email System: Imail URL: mail.csi.cuny.edu Preferences: General User Settings Full Name: The name in the box is the name that will appear in the recipients from field. Reply to:

More information

MS OUTLOOK 2007 E-MAIL

MS OUTLOOK 2007 E-MAIL MS OUTLOOK 2007 E-MAIL CREATE, SEND, READ, AND RESPOND TO E-MAIL MESSAGES An e-mail address consists of a user ID and a host name, separated by the @ symbol (userid@host name). You can SEND AND RECEIVE

More information

Outlook for Mac Getting started, reading and sending emails

Outlook for Mac Getting started, reading and sending emails Outlook for Mac Getting started, reading and sending emails When you use Outlook for the first time, we suggest starting with a few minor adjustments to make the interface more familiar. From the View

More information

Outlook Web Access (OWA) 2010 Email Cheat Sheet

Outlook Web Access (OWA) 2010 Email Cheat Sheet June 9, 2014 Outlook Web Access (OWA) 2010 Email Cheat Sheet Outlook Web Access 2010 allows you to gain access to your messages, calendars, contacts, tasks and public folders from any computer with internet

More information

MICROSOFT OUTLOOK 2010 WORK WITH CALENDARS, APPOINTMENTS, MEETINGS

MICROSOFT OUTLOOK 2010 WORK WITH CALENDARS, APPOINTMENTS, MEETINGS MICROSOFT OUTLOOK 2010 WORK WITH CALENDARS, APPOINTMENTS, MEETINGS Last Edited: 2012-07-09 1 Introduce Calendar... 4 Change the display of the Calendar... 4 Change the view of the Calendar... 5 Navigate

More information

User Guide for Kelani Mail

User Guide for Kelani Mail User Guide for Kelani Mail Table of Contents Log in to Kelani Mail 1 Using Kelani Mail 1 Changing Password 2 Using Mail Application 3 Using email system folders 3 Managing Your Mail 4 Using your Junk folder

More information

Outlook 2007 EXPLORE THE OUTLOOK USER INTERFACE. Microsoft. Basic Tasks

Outlook 2007 EXPLORE THE OUTLOOK USER INTERFACE. Microsoft. Basic Tasks Microsoft Outlook 2007 Basic Tasks EXPLORE THE OUTLOOK USER INTERFACE 1. Instant Search box: Helps you quickly find items in Microsoft Outlook. The Instant Search pane is always available in all of your

More information

MICROSOFT OFFICE OUTLOOK 2007 - LEVEL 1

MICROSOFT OFFICE OUTLOOK 2007 - LEVEL 1 MICROSOFT OFFICE 2007 MICROSOFT OFFICE OUTLOOK 2007 - LEVEL 1 Exploring Outlook Getting Help Sending and Receiving Messages Using Outlook Messaging Features Working with Components and Office Organizing

More information

Microsoft Outlook 2010. Reference Guide for Lotus Notes Users

Microsoft Outlook 2010. Reference Guide for Lotus Notes Users Microsoft Outlook 2010 Reference Guide for Lotus Notes Users ContentsWelcome to Office Outlook 2010... 2 Mail... 3 Viewing Messages... 4 Working with Messages... 7 Responding to Messages... 11 Organizing

More information

Quick Start Guide for Outlook Mac 2011

Quick Start Guide for Outlook Mac 2011 Outlook 2011 for Mac is the email client for Microsoft Exchange. It is a comprehensive collaboration tool for organizing all your email, calendars, contacts and appointments. 1 6 2 3 4 7 5 The Outlook

More information

Outlook Web Access Tutorial

Outlook Web Access Tutorial 1 Outlook Web Access Tutorial Outlook Web Access 2010 allows you to gain access to your messages, calendars, contacts, tasks and public folders from any computer with internet access. How to access your

More information

Outlook. Getting Started Outlook vs. Outlook Express Setting up a profile Outlook Today screen Navigation Pane

Outlook. Getting Started Outlook vs. Outlook Express Setting up a profile Outlook Today screen Navigation Pane Outlook Getting Started Outlook vs. Outlook Express Setting up a profile Outlook Today screen Navigation Pane Composing & Sending Email Reading & Sending Mail Messages Set message options Organizing Items

More information

OUTLOOK 2010 QUICK GUIDE. Version 1.7

OUTLOOK 2010 QUICK GUIDE. Version 1.7 OUTLOOK 2010 QUICK GUIDE Version 1.7 Table of Contents THE NAVIGATION PANE... 5 Mail... 5 Calendar... 5 Contacts... 5 Tasks... 5 Notes... 5 Folder List... 5 Shortcuts... 5 E-MAIL... 5 Create a new e-mail

More information

MS Word 2007. Microsoft Outlook 2010 Mailbox Maintenance

MS Word 2007. Microsoft Outlook 2010 Mailbox Maintenance MS Word 2007 Microsoft Outlook 2010 Mailbox Maintenance INTRODUCTION... 1 Understanding the MS Outlook Mailbox... 1 BASIC MAILBOX MAINTENANCE... 1 Mailbox Cleanup... 1 Check Your Mailbox Size... 1 AutoDelete

More information

Microsoft Outlook 2013 Workshop

Microsoft Outlook 2013 Workshop Microsoft Outlook 2013 Workshop Course objectives: Manage correspondence and contacts efficiently Use the calendar effectively for appointments, meetings and events Customise Outlook settings View and

More information

Webmail with. Sun Convergence

Webmail with. Sun Convergence Webmail with 09 08 1 TABLE OF CONTENTS TABLE OF CONTENTS 1 2 1.1 Getting started 2 1.2 Reading E-mail 4 Sorting 4 Searching 4 Opening a message 5 Writing a message 6 1.3 Sending E-mail 6 Message with an

More information

Microsoft Outlook 2007. Effective Email Inbox Organization

Microsoft Outlook 2007. Effective Email Inbox Organization Microsoft Outlook 2007 Effective Email Inbox Organization University of California, Berkeley Haas School of Business Presented by AcademyX San Francisco, CA www.academyx.com Nishikai Consulting Oakland,

More information

Beginners Guide. Entourage 2004

Beginners Guide. Entourage 2004 Beginners Guide to Entourage 2004 Table of Contents Computer Services Introduction... 2 New e-mail service at NUI, Galway... 2 Online Documentation... 2 The Entourage Window... 3 Creating a Signature File...

More information

You ve Got Mail Groupwise 6.5 for OSX

You ve Got Mail Groupwise 6.5 for OSX You ve Got Mail Groupwise 6.5 for OSX The new Groupwise email version is on all OSX computers. It can be used only when you are in school. To access your Groupwise email from home, you will have to use

More information

ADVANCED OUTLOOK 2003

ADVANCED OUTLOOK 2003 ADVANCED OUTLOOK 2003 Table of Contents Page LESSON 1: MANAGING YOUR MAILBOX LIMITS...1 Understanding Mailbox Limits...1 Setting AutoArchive...3 AutoArchiving Your Folders...5 Deleting Items Automatically...7

More information

Email at Bradford - Outlook

Email at Bradford - Outlook This document provides guidance for staff using Office 365 with Microsoft Outlook 2010 for email at the University of Bradford. The University of Bradford retains copyright for this material, which may

More information