Chelsea s energy saving campaign

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1 What s this all about? We take our responsibility for our environmental impact seriously and are committed to reducing waste and costs. We have already made huge progress in monitoring and reporting on our impact over the last two years, including two corporate responsibility reports. You can read all about this on our dedicated website Energy costs are rising and our energy use is a large percentage of our running costs as a business. Therefore, we have set ourselves an objective to reduce our energy consumption across the business and we have committed to a 7.5% reduction in our energy consumption for Your branch network accounts for almost 30% of Chelsea s total energy consumption. To reduce this we have put together an energy saving campaign. We need your help to achieve the 7.5% saving in the branch network. This document gives you a source of information and sets out tasks you will be required to complete that will help you achieve 7.5% or more energy savings in your branch. If you collectively achieve this target you will save nearly 60 tonnes of CO 2 which is roughly the equivalent of driving a typical family car 10 times round the world or enough energy for 20 average homes for a whole year!

2 How it works? You need to designate someone in the branch to be the Energy Coordinator. It would be especially good if that person is already interested in energy saving and other eco matters. The energy coordinator will be required to carry out tasks, some of which will be daily, weekly or monthly. These tasks are outlined here and should take you no more than a few minutes. Property Services will provide a simple workbook for you to record your progress and report results. We will monitor and report on your progress on a monthly basis and there will be a prize for every member of staff in the 3 branches that save the most energy each quarter. You will be supported with appropriate guidance, awareness and promotional material you need to help you. You will also be encouraged to put forward energy saving ideas that can be shared. Please Property Services clearly stating your name and branch when doing so. Energy coordinator tasks These are the tasks which you will need to complete. They are split into daily, weekly and monthly tasks.

3 Checklists Daily At the end of each working day Conduct a tour at the end of the working day to ensure that all equipment is switched off. Check: All windows and doors are securely closed. All air conditioning systems are turned off. If you have a boiler that it is off (timer has switched off boiler or manually switch off). All lights are switched off. All photocopiers, printers, screens, passbook readers and other office machines are switched off. If your branch has radiators turn radiators down or off. In very cold weather you need to leave heating on but with radiators set to the * marked on the valve.

4 Frequent general checks Complete these at least once a week. Non branch staff and visitors Check that cleaners, Branch Direct and other non staff visitors to the branch turn off lights, machinery, etc when not in use. Windows and doors Ensure that doors separating cold and warm areas are kept closed. Check the entrances to buildings, especially outer doors where there are two sets. Ensure all windows are closed whilst heating or air conditioning is in operation. Arrange for broken windows to be repaired immediately.

5 Air conditioning Don t use air conditioning unless absolutely necessary. During milder weather open windows if possible in preference to switching air conditioning systems on. In hot weather, if there is a thermostat or controller display set this to 24 C or more to reduce energy consumption. If an office is not in use ie the occupant is out of the office or on leave ensure air conditioning is off. Ensure that heating and air conditioning equipment are not operating at the same time.

6 Lighting Switch off lights in empty rooms or when they are not needed. Switch lights off in the staffroom. If adequate natural daylight is available then switch off lighting if possible. Arrange for all faults in the lighting system to be fixed. Office equipment Ensure all photocopiers, faxes and other office equipment has the power saving mode set to the most efficient level. More guidance will be issued on this. Switch off all screens, VDUs, printers, copiers and passbook readers when not in use.

7 Hot water Arrange for any leaking taps to be fixed. Turn off taps not in use. Don t use running water for plate or equipment washing. Arrange for any leaks to be fixed promptly. Heaters Do not use any form of supplementary heating. If you have a heating problem refer this to Property Services. Some branches have heaters in toilets, staffrooms and other non public areas. Ensure that these are only used when absolutely necessary and are at their lowest setting. Switch them off as soon as possible.

8 Radiators (If you have them) Turn radiators off or down where possible. The lower the number on the valve the lower the setting. Most radiators have a * setting. This is best, from an energy saving perspective. If temperatures permit, turn off all but one radiator in the office although not to the detriment of customer or staff comfort. If an office is not in use ie the occupant is out of the office or on leave ensure radiator is off. Ensure that heating and air conditioning equipment is not operating at the same time. At the end of the heating season (typically end of April) close all valves by turning the valve to the 0 setting. Arrange repairs for leaking or jammed valves immediately.

9 After any visit by a contractor Ensure timer setting and operations are maintained after service visits. Before signing off a contractors service visit form make sure the contractor has: adjusted the temperature settings on heating or air conditioning to optimise use left timer settings for heating, air conditioning, display lighting etc correct and enabled get the contractor to explain how they have left controls.

10 Monthly Take and record monthly electricity and or gas meter readings. Send this information to Property Services using the workbook (which will be sent to you by ) in the last week of each and every month. Check on energy use against targets and your colleagues. Property Services will publish monthly updates/progress information on the branch intranet. Receive and display posters and other promotional material from Communications department. Receive training or awareness material. Be aware of and promote energy saving in branch. Put forward energy saving ideas. Complete the end of day checks. Complete the post contractor s service visit check. Keep checking frequently.

11 Changing clocks BST Make sure all time clocks are changed to ensure that they read the correct time during the change over from Greenwich Mean Time to British Summer Time (normally last weekend in March) and the reverse in late October (last week of October). Remember clocks Spring forward in Springtime and Fall back in the Fall (Autumn). CTX/264 February 2008

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