Chief of Staff City Year Milwaukee

Transcription

1 Job Summary Reporting to the Executive Director of, the Chief of Staff oversees the activities of the Executive Office, administrative operations and the operations departments of the site, and advances s Long Term Impact goal.. The selected candidate will assist the Executive Director with strategic priorities, and prioritize and monitor tasks related to the execution and implementation of new systems to sustain growth. He/she approaches the work with a cross-functional (department, organization, and community) mindset and will assume primary responsibility for select projects and initiatives as directed. The Chief of Staff serves as a trusted senior advisor to the Executive Director and acts in his place, as appropriate, including representing his in high level meetings and discussions. He/she will provide oversight on time sensitive issues and initiatives that include cross-functional, organizational, and community dimensions. They are also responsible for building and sustaining an effective support structure for the site s senior leadership team. Responsibilities Responsibilities Site Strategy and Special Initiatives Manage the implementation, review, and modification of City Year Milwaukee s strategic long term impact plan to ensure departmental and site-wide progress is met and remains aligned with staff capacity, financial resources, and stakeholder support Support the development/execution of s High Priority Goals and assist departments with the development of their annual operation plans Support departments and senior staff in the establishment of strategic and sustainable long-term partnership with public and private organizations Monitor departmental and individual progress towards annual goals, recommend action, and advise Executive Director concerning interventions as necessary Work with team to conduct research, prepare speeches, presentation and talking points for the Executive Director on an array of topics and for a breadth of constituencies Work on the behalf of Executive Director for critical staff positions searches and other site needs

2 Board Oversees coordination of meetings, retreats, and communications to City Year Milwaukee Board Assist committees with special projects by conducting research, collecting and analyzing data, drafting reports, and preparing presentations for internal and external stakeholders Manage a Board member committee Serve as staff liaison in supporting the board, development team and other staff board relationship managers to increase communication and efficiency Budget Development and Financial Monitoring Organize and support the site in the annual budget development process in consultation with Executive Director and Department Directors Support development where necessary to analyze financial statements and revenue projections Monitor site s financial progress and make recommendations to Executive Director as appropriate, with support from the Operations Coordinator Collaborate with financial analyst and development team to identify cost savings and revenue generation opportunities, prepare program budgets, and align operating budgets with strategy and donor intent Lead the site through site operation planning such as staff reviews, staff planning, staff development, site expansion, etc. Executive Office Management and Site Operations Prioritize agenda and schedule of the Executive Director and manage work flow of the Executive Office and Senior Leadership Team Supervise Executive Office team (Operations Coordinator, Special Projects Manager, Communications and Brand Manager) and contribute to their development as a skilled professional. Write and review correspondence on behalf of the Executive Director to ensure communication is accurate, timely, and coordinated with other City Year Milwaukee and City Year Inc. initiatives Anticipate the needs of the Executive Director and Senior Leadership Team

3 and provide the appropriate support and guidance to ensure the team is operating efficiently and effectively Foster productive and collaborative relationships internally and externally on behalf of the Executive Director and Department Directors Establish and communicate site-wide processes and policies on behalf of and in consultation with City Year Inc. Respond to and meet with a broad range of internal and external individuals, frequently related to matters of immediate concern, and coordinate responses, solutions and follow-up Understand City Year policies and procedures necessary to ensure appropriate decision-making protocols are followed Participate in Organizational Initiatives: Attend and help mobilize your team(s) for whole site events like Opening Day, Make A Difference Day, MLK Day, National Youth Service Day, Annual Gala, Graduation and other site-wide designated events. Attend overnight events including BTR, ATR, Academy (a conference for all City Year Staff held in Boston in July) and other national events. Qualifications College degree required, advanced degree preferred Minimum of 4 years of experience successfully leading cross-functional teams Demonstrated ability to lead directors and managers in the creation and implementation of multi-faceted operating plans and budgets Experience developing new programmatic and financial partnerships with community-based organizations, corporations, and civic leaders Strong project management and organizational skills, and the ability to manage multiple priorities in a complex environment Excellent analytical, verbal and written communication skills along with a high level of diplomacy, discretion and problem solving ability Proven success in developing collaborative relationships, and a successful track record of providing successful advice and counsel to senior leaders Experience conducting conflict resolution, coaching, and group facilitation exercises Leadership and negotiation skills a must

4 Compensation & benefits Deep understanding of City Year s mission and core values Prior experience with City Year or AmeriCorps given extra consideration Comprehensive benefits including health insurance, vacation days, holidays, parental leave, 401K, FSA, and more. Compensation commensurate with experience. To apply Qualified applicants should send a resume, cover letter, and references by ONLY to: Paula Phillips, Special Projects Manager pphillips@cityyear.org Subject: Chief of Staff City Year is committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply. About City Year Organization s Mission and Goals City Year is an education-focused, nonprofit organization that partners with public schools to help keep students in school and on track to graduate. In communities across the United States and through two international affiliates, City Year s innovative public-private partnership brings together diverse teams of young AmeriCorps members who commit to a year of full-time service in schools. Corps members support students by focusing on attendance, behavior and course performance through in-class tutoring, mentoring and after school programs. This year, more than 2,500 City Year corps members are serving in schools and communities nationwide. City Year has been recognized by Charity Navigator, America's premier charity evaluator, as a four-star rated organization for its sound fiscal management and commitment to accountability and transparency for each of the last eight years. Only 1% of the organizations rated by Charity Navigator have received at least eight consecutive four-star evaluations. City Year is a five-time winner of Fast Company Social Capitalist Award and has been recognized in leading business and management books including Built to Last and Forces for Good: The Six Practices of High-Impact Nonprofits. City Year was founded in 1988 with the idea that young people are an untapped resource to help solve this country s pressing problems and in the process become more engaged citizens. Since then, City Year has established programs in 25 U.S.

5 cities, including Boston, Chicago, Cleveland, Columbia, SC, Columbus, Denver, Detroit, Jacksonville, Little Rock/North Little Rock, Los Angeles, Baton Rouge, New Orleans, Miami, Milwaukee, New Hampshire, New York, Orlando, Greater Philadelphia, Rhode Island, Sacramento, San Antonio, San José/Silicon Valley, Seattle/King County, Tulsa and Washington, D.C., and international affiliates in Johannesburg, South Africa and London, England. City Year is a proud member of AmeriCorps. City Year Service As one of the fastest growing nonprofit organizations in the country, City Year is laser-focused on reducing the dropout crisis in America. Corps members provide a continuum of care working in third through ninth grade in America s highest-need schools. Over the next decade, City Year will focus its growth in the communities with the lowest graduation rates by scaling its impact in the 24 U.S. cities where City Year corps members already serve, as well as expanding into carefully selected new markets. By tapping into the thousands of young people who are eager to serve, City Year can provide the extra people power in the classroom to help implement the right interventions for the right students at the right times. City Year corps members accelerate whole school reform by helping schools implement research-based best practices by strengthening supports for tiered students, improving coordination of teaching and learning, increasing teacher effectiveness by allowing more time for differentiated instruction, and expanding and optimizing learning time with before- and after-school tutoring. As nearpeers, corps members are uniquely able to help improve student attendance, behavior and coursework - which research confirms are indicators of a student's likelihood of graduating from high school. This school-based service is at the heart of City Year s approach to helping students and schools succeed. About City Year Milwaukee At the request of local leaders and in partnership with Milwaukee Public Schools, City Year launched in Milwaukee in fall In the fall of 2013, City Year Milwaukee deployed over 70 idealist corps members into eight diverse teams of corps members to perform a rigorous portfolio of in-school and after-school programs and civic and community engagement initiatives, in partnership with schools and leaders from the non-profit and business sectors across Milwaukee.