School of Physics and Astronomy

Transcription

1 Engineering Laboratory Tour conducted for School of and Astronomy Document. [Title] [date] [Client / Site] Audit Title Conducted on 13/05/ :58 Location Research Deck 8221, 8225, 8312, 8326, 8329, 8331, 8404, 8405 E. C. Stoner 833, 835, 850a Personnel S Dona, M China, K Meloy, S Evans, B Johnson, S Weston Completed on 13/05/ :53 Score Score 81/ %

2 Table of Contents Engineering Laboratory Tour 1 Follow Up Items 3 Audit 7 First Aid 7 Fire 8 General equipment conditions 10 General equipment maintenance and use 10 PPE 10 Specialist equipment needing specific maintenance 11 Gas cylinders & supplies 12 Manual Handling 13 Liquid nitrogen 13 ise and vibration 13 Biological work 13 Radiation and lasers

3 Follow Up Items Question Respon se Details Exits, gangways, walkways clear of obstructions and tripping or slipping hazards? Title: 8331 Priority: 4 ducting to be removed and door closed as soon as possible Date Due: 13/06/ :57 Fire safety Is ambient temperature comfortable? Title: 8331 Priority: 4 Arrange for local air conditioning unit, this will also remove the need for extra ducting which currently prevents fire door from closing. Date Due: 13/06/ :59 Workplace Regulations Is flooring (and any floor covering) in good condition and clean? Title: 8404 Contact Estates to arrange flooring repair Date Due: 13/06/ :01 Workplace Regulations Is there a Legionella procedure for the area, and is it being followed? Title: 8225, Remove or cap off unsused taps Review procedure for cooling to avoid water standing for long periods of time Date Due: 13/06/ :02 Workplace Regulations - 3 -

4 Title: PAT done and cables/switches/plugs in good condition, with tag/lock out for untested equipment? Date Due: 13/06/ :35 Review PAT schedules, all equipment should be on same Improve lock out of of out of use equipment by swan necking plug and tying with cable tie PUWER Are incompatible chemicals stored separately. and are all classes stored in suitable cabinets? Title: 8216, Dispose of acids 8331 ensure incompatible chemicals are stored separately, see HSG 71 Table 2 for guidance Date Due: 13/06/ :50 COSHH Regulators tagged and in date? Title: 8405 Replace regulator Date Due: 13/06/ :00 PUWER Title: Compr essed air to be cappe d off Arrange for cap off of unsused compressed air line Date Due: 13/06/ :05 Are there sufficient first aid notices (green on white) informing staff of how and where to gain first aid help? Title: Priority: 2 Add first aid notices to laboratories, include location of nearest first aid box - 4 -

5 Date Due: 13/07/ :54 Workplace Regulations Title: 853A If laboratory includes UV and microwave systems, are they checked by RPS? Contact Radiation Protection Service to check for requirements for UV equipment Date Due: 13/07/ :05 University Guidelines Title: Any emergency stops easily accessible and tested? Where emergency stops are present, organise periodic recoded testing. Date Due: 13/07/ :32 PUWER Title: Mains adaptors not used, and all items plugged into individually fused and switched sockets? Review provision of electrical outlets to reduce use of multiway adaptors Date Due: 13/07/ :43 PUWER Are all labelling requirements met? Cupboards, refrigerators, freezers, etc.: labelled with the appropriate hazard symbols. Containers with Faculty standard labels. Title: Review labelling to comply with University standard Date Due: 13/07/ :58 COSHH Bottles/chemicals stored Title: - 5 -

6 where they cannot be knocked or kicked over with lids on? Bagged items in solid supporting container? Benchtop bottles sited in small spill trays (catching drips)? Avoid storing bottles on shelves to prevent falling and spillage. Bottles to be stored in drip trays. Date Due: 13/07/ :59 COSHH Is anyone in this area at risk being exposed to excessive noise? At Risk Title: 8216 Consider measures for noise reduction, consult Safety Office before implementation Date Due: 13/07/ :02 ise Title: Heavy items stored at low access points? High shelving in use. Create RA for working at height for using ladders to reach shelves, or remove shelves and provide lower storage solution Date Due: 13/08/ :00 Manual Handling - 6 -

7 Audit Question Response Details Positive outcomes of inspection Positive 1 Positive 2 Positive 3 Areas well managed High standards of housekeeping Student involvement with housekeeping and management of laboratories Are all actions from previous inspection complete? Are risk assessments, and relevant safety data sheets easily accessed to those working with the processes/substances? Are contact details for equipment running overnight and/or at weekends communicated to those named on door? Are door signs up to date? Are laboratory inductions carried out? Who carries out inductions? Are emergency procedures (fire/first aid) covered in induction? Are accident reporting procedures covered in induction? Ask a lab worker about their training and risk assessments. Are they working safely? Select a laboratory process. Is the process properly documented? (training records/ra/health surveillance) Previous inspection May 2015 Ben Johnson Safe First Aid First aid procedure known? Are there sufficient first aid notices (green on white) informing staff of how and where to gain first aid help? - 7 -

8 Question Response Details First Aid Box contents in date? Fire Fire exits clearly identified? Evacuation routes covered in induction? Fire extinguishers in place? Exits, gangways, walkways clear of obstructions and tripping or slipping hazards? 90-minute protection for toxic, flammable, pyrophoric gases? Where required is access to the area restricted to authorised people only? Is there an unobstructed vision panel in the door? Are any ladders of platforms inspected? Is ambient lighting acceptable? Are task lights in place where needed? 8331 door propped open for ventilation inside Ongoing plan for upgrade, move to new building with provision Labs on door codes ~ worry for emergency access 8225 loose floorboards Is ambient temperature comfortable? 8331 gets too warm Is general ventilation of the laboratory suitable? Is flooring (and any floor covering) in good condition and clean? Are worktops, drip-trays, cabinets, shelving etc. intact, uncluttered and clean? Is there a Legionella procedure for the area, and is it being followed? If laboratory includes UV and microwave systems, are they checked by RPS? If laboratory includes fridges, are they spark free and laboratory grade? Are general rubbish receptacles free from hazardous, healthcare or offensive wastes? 8331 ventilation unsuitable duct opening fire door: addressed in other actions 8404 loose boards 8225 taps to be removed / stopped 8405 water cooling needs change 853A UV unknown ne used for flammable substances For future provision, purchase laboratory grade - 8 -

9 Question Response Details All types of waste containers: leakproof, correctly labelled and used? Do they know how to correctly dispose of (WEEE) - including decontamination? Are hazardous, healthcare and sharps disposal containers leak proof, available, correctly labelled and used? Are Faculty procedures being followed to prevent inappropriate disposal of chemicals, oils or solvents down drains (signs over sinks and alternative disposal available) If laboratory includes LEV systems, please tick. Where fume cupboards are used to control exposure to hazardous substances, are they labelled as having been inspected and tested within the past 14 calendar months? Where other forms of local exhaust ventilation are used to control exposure to hazardous substances, are they subject to inspection and test at least every 14 calendar months? Are LEV systems on insurer's lists and inspected? Fume cupboards: are sash alarms fitted? Fume cupboards: Sash height marker in place? If laboratory contains lifting equipment, please tick. Check a selection of slings/chains/hooks/etc. are they in good order? Lifting equipment on Allianz list and inspected? SWL (safe working load) marked on all heavy lifting equipment? Use restricted to trained personnel? Safe working method/ra evidenced? - 9 -

10 Question Response Details General equipment conditions General equipment condition good? Equipment clean and free of leaks or spills? Hazard warning signs in place? Guarding, interlocks and other safety devices working (and tested)? Machines anchored where practicable? REG 11: access to dangerous parts prevented and all controls readily recognisable and accessible? Controls markings/readouts all visible/clear? Warning lights/alarms all functional? Domestic fridges, microwaves, washing machines, dishwasher On replacement or future purchase buy commercial grade [SEE detailed PUWER checks for more detail] General equipment maintenance and use Are users trained in operation of specific devices, and is training recorded? Any emergency stops easily accessible and tested? Maintenance provision planned (and recorded)? Manufacturer s user checks implemented? Is maintenance/servicing carried out by a competent individual? Maintenance access easy? Hand tools maintained and in good condition? PPE Stored correctly? Cleaned and maintained? no Testing or records for rooms check for equipment EM stops In process of being created Booked installation

11 Question Response Details In good condition? Specialist equipment needing specific maintenance Tick for use of centrifuges Lid-interlocks (and any other safety features) checked as per manufacturer s instructions? High-speed rotor systems on maintenance contract? Formal periodic cleaning of rotors and spindles with non-destructive chemicals? Tick for use of autoclaves Autoclaves serviced frequently? Autoclaves inspected under Pressure Regs? Autoclave efficiency test carried out (e.g. bacillus subtilis)? PAT done and cables/switches/plugs in good condition, with tag/lock out for untested equipment? Mains adaptors not used, and all items plugged into individually fused and switched sockets? Equipment sited away from water? Are incompatible chemicals stored separately. and are all classes stored in suitable cabinets? EC 833 waiting~ complex shut down and startup Inconsistent PAT schedule ~ 5yrs for IT lock out On out of use Many areas Fire risk Adding sockets cuts power to many areas Acids for disposal 8331 some incompatibles in cupboards under fume hoods [Alkalis, cyanides, sulphides / Acids] [Flammables, reducing agents / Oxidisers] [Water reactive / Aqueous] Do all cabinets have spill trays? liquids on shelves no tray Are toxic and other high hazard chemicals kept in locked fire resistant cupboards, cabinets or bins containing spill trays with register of use?

12 Question Response Details Are all labelling requirements met? Cupboards, refrigerators, freezers, etc.: labelled with the appropriate hazard symbols. Containers with Faculty standard labels. Bottles/chemicals stored where they cannot be knocked or kicked over with lids on? Bagged items in solid supporting container? Benchtop bottles sited in small spill trays (catching drips)? Transport of chemicals procedures and equipment in place and in the induction? E.g. Winchester carriers? (including inside chemicals cabinets) free of spills? Do people know what to do in case of spill or leak? Is procedure mentioned in induction? Spill kits (general OR specific) in place? Kit well stocked? Are plans in place to contain very large leaks (e.g. oil drums, water) and facilitate decontamination? Are are chemicals aged >5 years identified and disposed of? Gas cylinders & supplies labelling not to university standard (name of substance and hazards as minimum) See guidance ous_substances/126/management_of_ hazardous_substances liquids on shelves If gas systems being used, please tick Gas cylinders secured to rigid structure with clamp or chain? Gas cylinders sited away from escape routes and hazardous substance storage areas? Gas cylinders sited away from escape routes and hazardous substance storage areas? Regulators tagged and in date? 8405 regulator out of date Connections and regulator fitting carried out by competent persons? Transport procedures known, including use of lifts?

13 Question Response Details Gas cylinder trolleys used correctly (as per Faculty rules)? Manual Handling Heavy items stored at low access points? Trolleys/trucks/etc. in good condition? Liquid nitrogen ise and vibration Is anyone in this area at risk being exposed to excessive noise? Has noise assessment been carried out? Is anyone at risk of being exposed to significant vibration? Biological work Radiation and lasers If radiation/laser work is being carried out in this laboratory, please tick. Is radiation/laser work registered with central service? (including closed sources) Is storage for any source secure? Emergency procedures in place? (e.g. spills) If X-ray sources are in use, are they registered and subject to critical examination? Any other observations Observation 1 At Risk Safe Some items on high shelves ~ RA or storing lower down 8216 noisy pump 8404 Compressed air to be capped off