T38 PROGRAM FLOW DOWN REQUIREMENTS
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1 Page 1 of 14 T38 PROGRAM FLOW DOWN REQUIREMENTS T38 Program - Flow down Requirements accompanied with IAI General Terms and Conditions clauses are the terms and condition applicable to this Program. Unless indicated elsewhere in this contract, the version of each incorporated clause applicable to this purchase contract or purchase contract change is the latest dated version of each clause in effect on the date of the original purchase contract. TABLE OF CONTENTS NAME SUBJECT REFERENCE SECTION 1 S252a_QA Req-T38 Parts Suppliers_ Pages 2-8 SECTION 2 S259a_QA Req-T38 Tools Parts Pages 8-13 Suppliers_
2 Page 2 of 14 SECTION 1 S252A_QA REQ-T38 PARTS SUPPLIERS_ QUALITY ASSURANCE 1.1. Quality Assurance Program Supplier shall establish and maintain a Quality Assurance Program (QAP) which is in conformance with the requirements of AS 9100 for the Product/s supplied under the terms of this Agreement. Supplier shall notify Buyer immediately upon any change in its AS 9100 approval In additional, Buyer's Quality Requirements specified as "LAHAV 9001" shall be deemed as part of this agreement. This document can be obtained from IAI's website at: http: // links: supplier net > doing business > quality requirements > related docs > LAHAV Division special quality requirements Supplier is required to notify Buyer prior to transferring significant work to a new facility, and/or change suppliers of work or process in this PO Supplier's QAP document shall be submitted for Buyer's approval within 45 days from contract award. This plan shall be subject to updates and Buyer's approval All the requirements under these QA provisions shall be fully flowed down and apply to Supplier's Sub-Contractors/Suppliers Non-Conforming Materials (a) (b) (c) Nonconforming material and Corrective action shall be controlled and disposed in accordance with Supplier's procedures complying with AS9100 and LAHAV Supplier s Corrective action system must ensure prompt and positive action to preclude repetitive discrepancies. When Supplier has been granted specific MRB authority from Buyer, MRB "use as is" and "repair" decisions which have any affect on the Product's Fit, Form, Function, Interface, Maintainability, Reliability and Safety shall be forwarded to Buyer for approval prior to issue of the MRB decision.
3 Page 3 of 14 (d) If Supplier has not been granted MRB authority from Buyer, the nonconformance reject report shall be submitted to Buyer review board for further treatment. (e) (f) (g) Supplier shall maintain an effective system for segregation, identification and control of non-conforming materials. Upon Buyer request Supplier shall supply summery report and copies of all MRB's (if any) that approved and implemented in the delivered product. Identification of an incident which requires an Alert or Recall to Buyer shall be sent to Buyer within 24 hours of the incident being highlighted along with full supporting evidence Specification and Standards Performance/manufacturing by Supplier and/or his Sub-Contractors/Suppliers of any kind of service or Product are subject to the applicable specifications and standards as defined in this contract or indicated in drawings Special Processes (a) (b) (c) Special Process used by Supplier in accordance with its defined Process Standards in this contract, shall undergo Buyer's Audit. Supplier shall submit to the Buyer evidences that the Process to be performed by the Supplier is in consistent with a recognized international Process Standard. Each Special Process used by Supplier per Buyer's Process Standards for the product ordered in this contract shall undergo Buyer's Audit and/or NADCAP approval. Special Process used by Supplier per Buyer's Customer Process Standard for the product ordered in this contract shall undergo Buyer and Buyer's Customer Audit and approval Supplier's Sub Tier Suppliers Control Supplier shall ensure that all his suppliers incorporated under the term of this contract are approved by Supplier and provided with a Quality Assurance System which is in conformance to the Quality Assurance principles of this contract.
4 Page 4 of 14 The Product and the QA System of these suppliers will be subject to approval and periodical survey by the Supplier. Buyer and/or Buyer's Customer may accompany Supplier in performing of these surveys at Supplier's sub tier suppliers premises Supplier s Receiving Inspection A receiving inspection function shall be maintained by the Supplier to assure that the incoming products conforming to the applicable engineering specifications requirements, limited shelf-life and other perishable materials are promptly dealt with Buyer s Audits Supplier is subject to Audits by Buyer's QA and/or Buyer's customer. Buyer and/or Buyer's customer shall be entitled and after pre-coordinated to have his representative access to all areas at Supplier's premises or at Supplier's lower tier, in which work on this order is being performed, to inspect and test all products to be supplied by Supplier under this contract. Inspection by Buyer representatives shall in no way relieve Supplier's responsibility for delivering product, which meets all the requirements of this contract Measurement and Inspection Equipment All measurement and inspection equipment used by Supplier or his Sub- Contractors in the performance of this contract shall be periodically tested and calibrated in accordance with the requirement set forth by ISO standard Traceability Supplier shall maintain a traceability system for identifying the product, down to and including the chemical, adhesive, rubber, raw materials, mechanical and electrical components, accessories, harnesses, and fasteners, by suitable means, using the control of the items' batch numbers from receipt and during all stages of production and delivery Identification Marking Parts manufactured or supplied shall be marked in accordance with the definition specified on the drawings/manufacturing documents. Primary/Subassembly structural/electrical parts shall be marked at least with:
5 Page 5 of 14 Part Number, latest revision of the applicable documents, Serial Number (assigned by the producer and is not to be duplicated), Producer name/code, Manufacture date and inspection stamped. Tags and labels when required shall be supplier's tags or labels conforming to the requirements of MIL-STD Management of Aviation Critical Safety Items Supplier shall comply with policy, procedures and responsibilities as outlined by instruction SECNAVINST Management of Aviation Critical Safety Items. This document can be obtained from Buyer First Article Inspection (FAI) Supplier shall perform an FAI process in accordance with AS9102 for all the Supplier's manufactured parts ordered in this contract The First Article manufactured of the primary and subassembly parts for the serial production shall be submitted to Buyer s QA approval, along with a copy of the Supplier FAI report. This report shall include the real dimensional check results, CMM dimensional report (required for complicated Machining Metal parts), test results, tools used, material used, applicable drawings, work instruction, specifications, processes and configuration Buyer s QA shall have the right to approve the FAI by its presence at Supplier s facility and conduct any inspection and/or tests (with the Supplier's assistance), which are deemed necessary Supplier shall identify the FAI item separately from the other delivered items to Buyer Supplier shall notify Buyer's procurement department at least two weeks in advance of the FAI starting date FAI documentation shall be archived by the Supplier and copies supplied to the Buyer, together with the quality documentation After completion of the FAI, the Supplier must obtain the Buyer's approval to continue production.
6 Page 6 of An additional FAI shall be performed whenever there is a change in design, production process, work location and tooling First Article Engineering Examination (FAEE) An FAEE shall be implemented for the manufacturing of the Machining Metal parts only when requested in the contract or indicated in drawings. The FAEE process is the same as for The First Article Inspection except that the Supplier's submittal of part for Buyer's and/or Buyer's customer approval shall be done prior to coating/painting of the part Statistical Process Control (SPC) A Statistical Process Control shall be applied by the Supplier in this contract to elements that have potential manufacturing problems or as defined by engineering (Key characteristics). Control charts shall be prepared to help in the identification of the potential sources for deviations and monitor processes Foreign Object Damage (FOD) Supplier shall carry out processes to prevent FOD in the products ordered in this contract, to detect it and to eliminate it. Supplier shall follow NAS412 requirements Configuration Management (CM) Supplier shall carry out a CM process control for all relevant documents relating to the work produced under this contract, including up-to-date and full release of documents and controlled distribution.
7 Page 7 of Tools and Jigs All tools manufactured by Supplier or his Subcontractors shall undergo tool proofing by Supplier. Supplier shall maintain as a standard procedure a system for the purposes of: follow-up, maintaining, controlling and periodically inspection of tools. All Buyer's and/or Buyer's customer tools provided to the Supplier shall be governed by the instructions and prohibitions as specified in this contract Receiving Inspection at Buyer and/or Buyer s customer Facility Any Supplier s delivered product shall be passed receiving inspection and other applicable inspection during assembly process at Buyer and/or Buyer s customer facility. Any non-conformities, MRB, Unsatisfactory Report (UR) and corrective action required shall be reported by the Buyer to the Supplier for immediate action Interchangeable Product All products (pending their configuration) supplied under the term of this contract shall be identical to and interchangeable with each other and with the final configuration of the product that result from the successful passing of all Acceptance Tests Control of Materials All material for use under this contract must conform to all requirements of material specifications as defined in product drawings and/or the applicable process standards, and shall be inspected and tested by the material manufacturer to verify conformance. Supplier shall maintain a process of performing sample tests on the receiving material lot per Supplier's internal procedures. These tests shall be conducted at a qualified laboratory. The material manufacturer's COC and Certificate Of Test (COT) and the Supplier's sample Certificate Of Tests, shall be maintained by the Supplier and shall be available to Buyer's review upon request.
8 Page 8 of Item Packaging Supplier shall provide adequate means of packaging in accordance with MIL- STD D, standard practice for military packaging in order to protect and preserve an item during shipment, handling and storage conditions Record Retention Supplier shall retain the Quality records relating to this contract with all the results of checks, tests, failure reports, inspection and work instructions (route cards) of product. All these records shall be retained on file for at least seven (7) years following the end of this contract. The said records shall be made available to Buyer and /or Buyer's Customer review upon request PERSONNEL CERTIFICATION Supplier shall ensure that the assignment of any employee to work on this Program is commensurate with his level of experience, training, and proficiency to perform the allocated tasks, in accordance with the program requirements. Specific focused training courses shall be conducted for personnel to improve a work process or as the result of corrective actions to be taken Accompanying Documents Supplier shall provide with each delivered Product the following documentation: 1. Certificate Of Conformity (COC) 2. Serviceable Tag 3. MRB (issued for the Product) 4. FAI documents for the first item delivery only SECTION 2 S259a_QA Req-T38 Tools Parts Suppliers_
9 Page 9 of QUALITY ASSURANCE 2.1. Quality Assurance Program Supplier shall establish and maintain a Quality Assurance Program (QAP) which is in conformance with the requirements of AS 9100 for the Product/s supplied under the terms of this Agreement. Supplier shall notify Buyer immediately upon any change in it's AS 9100 approval In additional, Buyer's Quality Requirements specified as "LAHAV 9001" shall be deemed as part of this agreement. This document can be obtained from IAI's website at: http: // links: supplier net > doing business > quality requirements > related docs > LAHAV Division special quality requirements Supplier is required to notify Buyer prior to transferring significant work to a new facility, and/or change suppliers of work or process in this PO Supplier's QAP document shall be submitted for Buyer's approval within 45 days from contract award. This plan shall be subject to updates and Buyer's approval All the requirements under these QA provisions shall be fully flowed down and apply to Supplier's Sub-Contractors/Suppliers Non-Conforming Materials (h) (i) (j) (k) (l) Nonconforming material and Corrective action shall be controlled and disposed in accordance with Supplier's procedures complying with AS9100 and LAHAV Supplier s Corrective action system must ensure prompt and positive action to preclude repetitive discrepancies. Supplier's nonconformance reject report shall be submitted to Buyer review board (MRB) for further treatment. Supplier shall maintain an effective system for segregation, identification and control of non-conforming materials. Upon Buyer request Supplier shall supply summery report and copies of all MRB's (if any) that approved and implemented in the delivered product.
10 Page 10 of 14 (m) Identification of an incident which requires an Alert or Recall to Buyer shall be sent to Buyer within 24 hours of the incident being highlighted along with full supporting evidence Specification and Standards Performance/manufacturing by Supplier and/or his Sub-Contractors/Suppliers of any kind of service or Product are subject to the applicable specifications and standards as defined in this contract or indicated in drawings Special Processes (d) (e) (f) Special Process used by Supplier in accordance with its defined Process Standards in this contract, shall undergo Buyer's Audit. Supplier shall submit to the Buyer evidences that the Process to be performed by the Supplier is in consistent with a recognized international Process Standard. Each Special Process used by Supplier per Buyer's Process Standards for the product ordered in this contract shall undergo Buyer's Audit and/or NADCAP approval. Special Process used by Supplier per Buyer's Customer Process Standard for the product ordered in this contract shall undergo Buyer and Buyer's Customer Audit and approval Supplier's Sub Tier Suppliers Control Supplier shall ensure that all his suppliers incorporated under the term of this contract are approved by Supplier and provided with a Quality Assurance System which is in conformance to the Quality Assurance principles of this contract. The Product and the QA System of these suppliers will be subject to approval and periodical survey by the Supplier. Buyer and/or Buyer's Customer may accompany Supplier in performing of these surveys at Supplier's sub tier suppliers premises Supplier s Receiving Inspection A receiving inspection function shall be maintained by the Supplier to assure that the incoming products conforming to the applicable engineering specifications requirements, limited shelf-life and other perishable materials are promptly dealt with.
11 Page 11 of Measurement and Inspection Equipment All measurement and inspection equipment used by Supplier or his Sub- Contractors in the performance of this contract shall be periodically tested and calibrated in accordance with the requirement set forth by ISO standard Production Documents Supplier's Engineering shall issue and approve work instructions/route Cards (R/C) to perform the work per Purchase Order, if the Supplier is authorized to do so. If the Supplier is no authorized for issuing engineering documentation in the frames of the PO, the Supplier shall receive and use Rout Cards issued by Buyer. These Route Cards are subject to modification and configuration control of Buyer. Supplier shall perform the work as per Buyer's instruction and shall not alter them in any way. Supplier shall sign R/C steps whenever required. In-process and Final inspection shall be carried by Supplier Inspector in accordance with R/C Reporting Supplier shall supply to buyer all measurement reports for dimensions with the tolerance not less than 0.015" Identification of parts Each Part supplied to Buyer shall be identified with a part number per drawing. If serial number control is required for the part, it should be identified accordingly. If parts are supplier by kits, every kit should be identified per PO, each part from the kit should be identified per drawing, and the list of the parts should be contained in the kit box Buyer Inspection Each part must be inspected by Lahav Inspector at Supplier's premises, prior shipment to Lahav. Discrepancies found will be documented and repaired by Supplier MRB Report If Supplier cannot stand by Engineering Requirements (DWG, R/C or other instructions), or/and a non conformance is detected, an MRB shall be
12 Page 12 of 14 immediately issued and IAI Lahav disposition is to be received prior to work continuation. Suppliers can continue work at their own risk. However, this work must not incorporate the non conformance. Supplier must not take any action with the non conformance prior to receiving IAI Lahav disposition Traceability Supplier shall maintain a traceability system for identifying the product, down to and including the chemical, adhesive, rubber and raw materials and fasteners, by suitable means, using the control of the items' batch numbers from receipt and during all stages of production and delivery Buyer s Audits Supplier is subject to Audits by Buyer's QA and/or Buyer's customer. Buyer and/or Buyer's customer shall be entitled and after pre-coordinated to have his representative access to all areas at Supplier's premises or at Supplier's lower tier, in which work on this order is being performed, to inspect and test all products to be supplied by Supplier under this contract. Inspection by Buyer representatives shall in no way relieve Supplier's responsibility for delivering product, which meets all the requirements of this contract Identification Marking Parts manufactured or supplied shall be marked in accordance with the definition specified on the drawings/manufacturing documents. Primary/Subassembly structural/electrical parts shall be marked at least with: Part Number, latest revision of the applicable documents, Serial Number (assigned by the producer and is not to be duplicated), Producer name/code, Manufacture date and inspection stamped. Tags and labels when required shall be supplier's tags or labels conforming to the requirements of MIL-STD Management of Aviation Critical Safety Items Supplier shall comply with policy, procedures and responsibilities as outlined by instruction SECNAVINST Management of Aviation Critical Safety Items. This document can be obtained from Buyer.
13 Page 13 of Foreign Object Damage (FOD) Supplier shall carry out processes to prevent FOD in the products ordered in this contract, to detect it and to eliminate it. Supplier shall follow NAS412 requirements Configuration Management (CM) Supplier shall carry out a CM process control for all relevant documents relating to the work produced under this contract, including up-to-date and full release of documents and controlled distribution Tools and Jigs All tools manufactured by Supplier or his Subcontractors shall undergo tool proofing by Supplier. Supplier shall maintain as a standard procedure a system for the purposes of: follow-up, maintaining, controlling and periodically inspection of tools. All Buyer's and/or Buyer's customer tools provided to the Supplier shall be governed by the instructions and prohibitions as specified in this contract Receiving Inspection at Buyer and/or Buyer s customer Facility Any Supplier s delivered product shall be passed receiving inspection and other applicable inspection during assembly process at Buyer and/or Buyer s customer facility. Any non-conformities, MRB, Unsatisfactory Report (UR) and corrective action required shall be reported by the Buyer to the Supplier for immediate action Control of Materials All material for use under this contract must conform to all requirements of material specifications as defined in product drawings and/or the applicable process standards, and shall be inspected and tested by the material manufacturer to verify conformance. Supplier shall maintain a process of performing sample tests on the receiving material lot per Supplier's internal procedures. These tests shall be conducted at a qualified laboratory.
14 Page 14 of 14 The material manufacturer's COC and Certificate Of Test (COT) and the Supplier's sample Certificate Of Tests, shall be maintained by the Supplier and shall be available to Buyer's review upon request Item Packaging Supplier shall provide adequate means of packaging in accordance with MIL- STD D, standard practice for military packaging in order to protect and preserve an item during shipment, handling and storage conditions Record Retention Supplier shall retain the Quality records relating to this contract with all the results of checks, tests, failure reports, inspection and work instructions (route cards) of product. All these records shall be retained on file for at least seven (7) years following the end of this contract. The said records shall be made available to Buyer and /or Buyer's Customer review upon request PERSONNEL CERTIFICATION Supplier shall ensure that the assignment of any employee to work on this Program is commensurate with his level of experience, training, and proficiency to perform the allocated tasks, in accordance with the program requirements. Specific focused training courses shall be conducted for personnel to improve a work process or as the result of corrective actions to be taken Accompanying Documents Supplier shall provide with each delivered Product the following documentation: 1. Certificate Of Conformity (COC) 2. Serviceable Tag 3. Measurements report 3. MRB (issued for the Product)
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