# We have five new employees. I counted 22 adults and 14 children at the wedding reception. Of the 150 people there, only 5 were late.

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1 Numbers Numbers are classified as cardinal numbers, ordinal numbers, or Roman numerals. Cardinal numbers are also known as Arabic numbers, and they are the numbers we use for counting (e.g. one, two, three or 1, 2, 3). The rules pertain to cardinal numbers, unless otherwise stated. Ordinal numbers are cardinal numbers with the suffix th, eth, nd, rd, or st (e.g. first, second, third or 1st, 2nd, 3rd). Ordinal numbers are used to show order, rank, or sequence. Sometimes numbers are written in figures (numerals), and sometimes they are spelled out in words. Rule #1: Always spell out a number in words if it begins a sentence. However, if the number requires more than two words to spell out, reword the sentence so the number comes later and can be written in figures. Examples of Rule #1: Rule #2: Fifteen new employees started work today. We now employ 350 people at our Seattle office. Incorrect: Three hundred fifty people are employed at our Seattle Generally, spell out the numbers one through ten in words. Use figures for numbers above ten, unless they begin a sentence. If a number between one and ten appears in the same sentence with a number written in figures, then the number one through ten may be written in figures for consistency. Examples of Rule #2: Rule #3: We have five new employees. I counted 22 adults and 14 children at the wedding reception. Of the 150 people there, only 5 were late. Use a combination of figures and words for numbers in millions and billions. Use figures if a number in millions or billions is combined with a number below one million. Examples of Rule #3: Rule #4: The debt rose to \$4.5 billion last year after the capital expansion program began. Sales increased from \$987,000 to \$2,000,000 last year. Numbers used with nouns may be written in either figures or words. Examples of Rule #4: We ordered the Model 4 printer for our office. Refer to policy five in your employee handbook regarding dress

2 Ages and anniversaries Rule #5: Spell out ages and anniversaries in words if they can be written in one or two words. Examples of Rule #5: I will be twenty seven years old next month. Jon and I will celebrate our seventh wedding anniversary in April. The city's 150th anniversary celebration will be held in House numbers and street names Rule #6: Use figures for house numbers above one. Examples of Rule #6: One Caldwell Street 202 Caldwell Street Rule #7: Spell out street names one through ten in words; use figures for street names above ten. Examples of Rule #7: Tenth Street 65th Street Dates Rule #8: Use figures for numbers after the month in a date. Examples of Rule #8: March 24 February 1, 1999 Ordinal numbers Rule #9: Use ordinal numbers (a cardinal number with the suffix th, eth, nd, rd, or st) if the number appears in a date before the month or if the date stands alone. Examples of Rule #9: I will retire January 29, 2012.

3 I will retire on the 29th of January in I will retire on the 29th. Time Rule #10: Use figures to show time if you include a.m., p.m., noon, or midnight. However, write the time in words with o'clock. Even times may be written with or without the colon and zeros. Examples of Rule #10: Rule #11: I will be home at 4 p.m. I will be home at four o'clock. Mail is picked up at 4:15 p.m. and 5:00 p.m. The words noon and midnight may be used with or without the figure 12. When these words are used, however, with other times that include a.m. or p.m., include the figure 12. DO NOT use a.m. or p.m. after the figure 12; use the word noon or midnight. Examples of Rule #11: Rule #12: Margaret will arrive at noon. Margaret will arrive at 12 noon. The flights leave at 8:15 p.m. and 12 midnight. Incorrect: The flights leave at 8:15 p.m.and midnight. Incorrect: I will be in my office by 12 p.m. Use words to express periods of time in days, weeks, months, or years if you can write the time in one or two words. Use figures if the period of time cannot be expressed in one or two words. Examples of Rule #12: We have made many gains over the last eighteen months. Our accounts usually take 120 days to collect. Measurements and mathematical expressions Rule #13: Use figures for numbers expressed as decimals. In a sentence, when the decimal begins with a number other than zero, place a zero before the decimal.

4 Examples of Rule #13: Rule #14: The difference between the two results was 0.3. Percentages may be in figures, but the word percent or percentage must be spelled out (with the exception of statistical tables, where % may be used). Example of Rule #14: Rule #15: Productivity has increased 0.3 percent over last quarter. Spell out simple two word fractions in words; however, awkward fractions may be written in figures. Examples of Rule #15: Rule #16: The committee completed three fourths of its work before The fraction 26/100 could also be stated as Use figures for weights and measurements, but spell out the name of the measurement (liter, quart, etc.). Example of Rule #16: Rule #17: Please order 5 quarts of milk and 2 pounds of butter. Use dollar signs in text. Write all other symbols, such as asterisks or plus signs, in words. Symbols may be used in tables, charts, graphs, forms, or other visuals where space is limited. Examples of Rule #17: Money Rule #18: Karen earned \$ in bonuses last month. My boss wants me to insert an asterisk if I add a note to the report. Use figures for \$1 or more. Omit the decimal and zeros with a whole dollar amount, unless the whole dollar amount is used with other dollar amounts containing dollars and cents. Use figures

5 and the word cents for less than \$1, unless the amount under a dollar appears with other dollar amounts. In that case, write the amount under \$1 in figures. Examples of Rule #18: Rule #19: This book will cost \$ This book will cost \$56. The stamp cost 33 cents. Mailing these applications will cost \$.33, \$2.00, and \$3.55. In legal documents, spell out terms for money in words followed by the figures in parentheses. Example of Rule #19: We will pay up to four hundred fifty five thousand eight Formatting numbers Rule #20: Use commas to divide figures into groups of three. DO NOT place commas, however, in years, house numbers, room numbers, post office box numbers, telephone numbers, serial numbers, or page numbers. Examples of Rule #20: 1,000 P.O. Box ,656, Ridge Court Rule #21: Use a comma to separate two figures together in a sentence. Example of Rule #21: In 1998, 1,000 people moved to our town. Rule #22: If consecutive numbers modify a noun, write the first number in words and use figures for the second number. However, use a figure for the first number if it cannot be written in one or two words. Examples of Rule #22: I will need four 60 watt bulbs. We must purchase cent stamps.

6 Rule #23: DO NOT use an apostrophe with the plurals of numbers. Example of Rule #23: How many 6s did you roll on the dice? Roman numerals Some commonly used Roman numerals are shown below: Arabic Roman Arabic Roman Arabic Roman 1 I 16 XVI 300 CCC 2 II 17 XVII 400 CD 3 III 18 XVIII 500 D 4 IV 19 XIX 600 DC 5 V 20 XX 700 DCC 6 VI 25 XXV 800 DCCC 7 VII 30 XXX 900 CM 8 VIII 40 XL 1,000 M 9 IX 50 L 2,000 MM 10 X 60 LX 3,000 MMM 11 XI 70 LXX 4,000 MV (place a line over the V) 12 XII 80 LXXX 5,000 V (place a line over the V) 13 XIII 90 XC 10,000 X (place a line over the X) 14 XIV 100 C 100,000 C (place a line over the C) 15 XV 200 CC 1,000,000 M (place a line over the M) Rule #24: Use Roman numerals in the following instances: (1) in outlines; (2) for preliminary pages in a book or manuscript (lowercase); (3) to indicate volume numbers in a multi volume published work; (4) to show dates in movies, on plaques, and on public buildings; (5) to indicate the acts and scenes in a play; and (6) to refer to individuals with the same name. Examples of Rule #24: The preface is found on page iii of the book. Volume XIII of the encyclopedia contains an article on the subject of monkeys. The couple named their child John Henry Jones III.

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