The new Office will automatically de-activate and enter what is called Reduced Functionality Mode.
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1 Free Office 365 ProPlus for staff and students in Pembina Trails Audience: All staff and students In partnership with Microsoft Canada, the Pembina Trails School Division Information Technology Department is pleased to announce a free home use software offer for all Division staff and students. This is a full version of the latest Microsoft Office software, consisting of Word, Excel, PowerPoint and other Office apps. With this software, you will also receive automatic software updates. So long as you are an employee or student of Pembina Trails, you will have the ability to install new Office on up to 5 of your personal computers - such as PCs, Macs, smartphones, and tablets. You will have the ability to de-activate any existing new Office installations, and install on other computers not to exceed your 5 free installs. How is the software licensing structured? Once you install the new Office on any of your personal devices, it will not un-install any previous versions of Office you have installed and/or paid for. This software licensing agreement is structured so that any personal or previous copies of Office currently installed on your computers will remain installed and fully functional. As an example, if you already had Office 2010 installed before installing the new Office, you will have both Office 2010 and the latest Office working on your computer. How long will the software be active and installed on my personal computers? Our agreement with Microsoft Canada states that when you leave Pembina Trails as a staff member or student, the free license subscription will expire for all of the installation(s) you have completed. The new Office will automatically de-activate and enter what is called Reduced Functionality Mode. In this mode, you can open, print and view your existing Office files, but you won t be able to use most of the other features of Office. At this point, you will not be able to create, edit, or save files with this software. You will also be prevented from installing any new instances of Office 365 ProPlus on your computer. We recommend that when you leave Pembina Trails, you completely un-install this software from your devices. You will be left with full access to the previous version of Office that was originally on your computer (if any), prior to the new installation(s). As a matter of fact, If you have never had a version of Office installed on your personal computers, prior to the installation of the free software, you will need to obtain a copy of Office at your own expense as the computer will no longer have Office installed, available for use, with full functionality the software will remain in reduced functionality mode. 1
2 How do I begin the free software installation process? You will need to be signed in to the personal computer you want the new Office installed on. This is a web-based software installation. Using Internet Explorer, visit the following site: Over the next few pages of this document, please review the installation instructions As part of Office 365 ProPlus you will have access to OneDrive for Business All staff and students in Pembina Trails are afforded 1Terabyte (or 1000 Gigabytes) of storage space in the cloud!! For further information about OneDrive use in Pembina Trails, please review the following document: Link: Installation process for the free Office software through OneDrive From inside or outside of Pembina Trails School Division buildings, go to the following address: In the User name: field type in your Pembina Trails username without In the Password: field type in your computer login password. Click the button to proceed. 2
3 First time users will see the screen change, and display the following: Click to proceed. When you normally sign in to OneDrive, the screen will change to display the main OneDrive page: If a message about Get the most out of SharePoint appears, for now click the button to proceed. 3
4 Next, from the main OneDrive page you will need to get into the settings area to obtain the software. Click on the settings menu icon Select the option from the drop-down menu. The screen will change to display the Office 365 settings. From the Office 365 settings page, select: 4
5 When you select the Software option, the screen will change and display the following: To install the software, we recommend that you first Review system requirements for the install. There is a link on the page for this: 5
6 If your system meets the requirements, proceed to software installation by clicking the button. Follow the on screen installation prompts and messages. Phone & tablet users You will need to be using the device you want to download and install the software on Select the Phone & tablet option, select your device, and follow the on screen prompts. How to sign out of OneDrive for business To sign out of one drive, click on your name, along the top menu bar (right hand side). Choose from the drop down menu. The system will acknowledge that you have signed out, by displaying the following message: 6
7 For further assistance Students Students will need to speak with the classroom teacher directly. Staff Staff can contact the ITAs at extension 1120 or by at: 7
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