INVITATION FOR BID IFB # C

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1 March 25, 2016 INVITATION FOR BID IFB # C San Francisco District (San Francisco, San Mateo and Marin Counties) American Sign Language Services Notice to Prospective Bidders You are invited to review and respond to this Invitation for Bid (IFB) #C , for the San Francisco District Office and Branch Offices located in San Francisco, San Mateo and Marin Counties for American Sign Language Interpreting for the Department of Rehabilitation. In submitting your bid, you must comply with these instructions. Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site website at OLS DGS. If you do not have Internet access, a hard copy can be provided by contacting the person listed below. In the opinion of the Department of Rehabilitation, this Invitation for Bid is complete and without need of explanation. However, if you have questions, please submit them in writing, via to the Contract Analyst listed below: Department of Rehabilitation Contracts and Procurement Section Shari Cooley, Contract Analyst 721 Capitol Mall, 6 th Floor Sacramento, CA (916) Shari.L.Cooley@dor.ca.gov

2 Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum. A) PURPOSE AND DESCRIPTION OF SERVICES This is a personal services acquisition for in-person American Sign Language (ASL) Interpreting services. The Contractor will provide current RID and/or RID-NAD certified Sign Language Interpreters on an as-needed basis to meet the needs of the Department of Rehabilitation s (DOR) District and Branch Office staff. See Exhibit A.1, Scope of Work for a detailed description of services and locations. The anticipated budget is approximately $75, for a contract term of June 1, 2016 through June 30, 2017, with an option for two (2) additional one (1) year extensions. B) BIDDER MINIMUM QUALIFICATIONS 1) License(s) and Permit(s) The Contractor shall be an individual or firm licensed to conduct business in California and shall obtain, at his or her own expense, licenses and permits required by law for accomplishing any work required in connection with this Contract. If you are a Contractor located within the State of California, a business license from the city/county in which you are headquarter is necessary, however, if you are a corporation, a copy of your incorporation documents/letter from the Secretary of State s Office can be submitted. If you are a Contractor outside the State of California, you will need to submit to the Department of Rehabilitation a copy of your business license or Certificate of Status, if incorporated, showing that your company is in good standing in that state. A copy of your current incorporation/letter from Secretary of State's Office is required at bid opening.

3 2) Insurance Proof of current insurance with liability limits, as outlined below, is required at bid opening. NOTE: See Exhibit D for additional State insurance requirements that will be requested at time of award of this contract. 3) Required Minimum ASL Qualifications The Contractor shall provide current RID and/or RID-NAD certified American Sign Language Interpreter(s) who will provide American Sign Language Interpreting services to DOR. Failure to provide certified interpreters will be grounds to cancel the contract. The Contractor shall provide AT THE TIME OF THE BID OPENING a list of interpreter(s) full names along with a legible copy of the interpreter s current membership card(s) who has met the minimum qualifications below. Screen shots of current membership card(s) are not acceptable. Contractor s Sign Language Interpreter(s) shall hold a valid and current certification and Registry of Interpreters for the Deaf (RID) membership by the following recognized certifying agencies: Registry of Interpreters for the Deaf (RID) with a level no less than Certificate of Interpretation (CI), Certificate of Translation (CT) or both complete CI/CT, or Comprehensive Skills Certificate (CSC). OR Certification by National Association of the Deaf (NAD) with a level no less than Level IV (Advanced) or Level V (Master) AND a valid and current membership with RID.

4 American Sign Language Interpreter(s) must be certified in interpreting the spoken English language to American Sign Language and American Sign Language to the spoken English language. It is required that the contracted ASL interpreter(s) have proficiency in both voice to sign and sign to voice skills. NOTE: Proof of all current certifications (and resumes, if requested) will be required when responding to an assignment request. 4) Certification Categories The qualifications required in each category follow. The ASL interpreter must have all the current Registry of Interpreters for the Deaf (RID) and/or RID-NAD (National Association of the Deaf) certifications listed for any one number to be considered qualified for that Category. Example: Category I qualifications would be met if an interpreter had a NIC certification (#1) or both Certificate of Interpretation (CI) and Certificate of Transliteration (CT) (#6). a. Category I Qualifications Non legal, in person ASL Interpreting Contractor shall provide at least one of the following: 1. National Interpreting Certification (NIC) 2. NIC Advanced 3. NIC Master 4. National Association of the Deaf (NAD) III 5. NAD IV 6. NAD V 7. Registry of Interpreters for the Deaf (RID) Comprehensive Skills Certificate (CSC) 8. RID Certificate of Interpretation (CI) and Certificate of Transliteration (CT). Both required. 9. RID Certified Deaf Interpreter (CDI)

5 b. Category II Qualifications - Legal, in person ASL interpreting Contractor shall provide at least one of the following combinations: 1. RID Specialist Certificate: Legal (SC: L) and NIC 2. SC: L and NIC Advanced 3. SC: L and NIC Master 4. SC: L and NAD III 5. SC: L and NAD IV 6. SC: L and NAD V 7. SC: L and CSC 8. SC: L, CI and CT 9. SC: L and CDI c. Category III Qualifications Video Remote Interpreting (VRI), non-legal ASL interpreting. Contractor shall provide at least one of the following combinations: 1. NIC 2. NIC Advanced 3. NIC Master 4. NAD III 5. NAD IV 6. NAD V 7. CSC 8. CI and CT. Both required d. Category IV Qualifications VRI, legal ASL interpreting. Contractor shall provide at least one of the following combinations: 1. SC: L and NIC 2. SC: L and NIC Advanced 3. SC: L and NIC Master 4. SC: L and NAD III

6 5. SC: L and NAD IV 6. SC: L and NAD V 7. SC: L and CSC 8. SC: L, CI and CT 5) Prohibition on Tax Delinquency Any Agreement that a state agency enters into after July 1, 2012, is void if the contract is between a state agency and a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or of the Revenue and Taxation Code. In accordance with Public Contract Code Section , agencies are required to cancel Agreements with entities that appear on either list. (Franchise Tax Board) FTB Delinquent taxpayers, (Board of Equalization) Board of Equalization 6) Federal Debarment, Suspension, Ineligibility and Voluntary Exclusion: Expenditures from this Contract may involve Federal funds. The Federal Department of Labor requires all State agencies which are expending Federal funds to have in the Contract file a certification by the Contractor that they have not been debarred nor suspended from doing business with the Federal government. C) BID REQUIREMENTS AND INFORMATION 1) Key Action Dates Event Date IFB available to prospective bidders March 25, 2016 Deadline to submit questions April 8, 2016, by 5:00 pm Final date for bid submission April 15, 2016, by 2:00 pm Bid opening April 15, 2016 at 2:00 pm Intent to award April 19, 2016

7 Five (5) day protest period April 20, 2016 through April 26, 2016 Anticipated Award April 27, 2016 Contract period June 1, 2016 through June 30, 2017 If this Contract is awarded, it will be to the lowest responsive and responsible bidder. The award will be based on the lowest Interpreter Standard Rate. The Department of Rehabilitation reserves the right to reject all bids. The State has the option to renew this agreement for two (2) additional one (1) year periods. 2) Questions Regarding the IFB Any questions regarding this IFB must be submitted in writing, via to the contract analyst listed on page 1. s should include the individual's name, firm name, address, and must reference IFB # C It is the responsibility of the Vendor/Bidder to check the DGS website at Cal eprocure when inquiring about an addendum, questions/answers, and any other posts related to this IFB. 3) Submission of Bid a) All bids must be submitted under sealed cover and sent to the Department of Rehabilitation by US Postal Service Deliveries or Hand Delivered (i.e. UPS, Express Mail, Federal Express) by dates and times shown in Section B, Bid Requirements and Information, Item 1) Key Action Dates, (above).

8 The sealed cover must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with "DO NOT OPEN", as shown in the following example: IFB #C San Francisco District, American Sign Language Department of Rehabilitation Contracts and Procurement Section Shari Cooley, Contract Analyst 721 Capitol Mall, 6 th Floor Sacramento, CA 95814

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