Karadeniz Teknik Üniversitesi Mühendislik Fakültesi Makine Mühendisliği Bölümü, 2013 Bahar Yarıyılı

Transcription

1 Karadeniz Teknik Üniversitesi Mühendislik Fakültesi Makine Mühendisliği Bölümü, YDM-314 İş Hayatında İngilizce 2013 Bahar Yarıyılı Effective Presentation Dersi Veren Öğretim Elemanları: Ömer Necati Cora (Yrd.Doç.Dr.), Mehmet İTİK (Yrd.Doç.Dr.) K.T.Ü Makine Müh. Bölümü, Oda No: 322 K.T.Ü Makine Müh. Bölümü,Oda No: 323 E-posta: E-posta:

2 Acknowledgment This lecture note is based on 1) Prof. Dr. Tayfun AKIN s seminar titled as "Oral Presentation of Engineering Topics" held in METU Mechanical Engineering Department in April ) Klara Nahrstedt s presentation titled as "Excellence in Oral Presentation for Technical Speakers" 3) Other sources wherever quoted.

3 Quote One of the most important aspects to be successful in your research, your job and your career is Excellent Oral and Written Communication Prof. Sherman Frankel

4 An oral presentation does not need to be deadly dull Markel M., Technical Communication, Chapter 21, Tenth Edition, Bedford/St. Martin s, Boston, 2012.

5 Myths and Mistakes of Technical Presentations Popular Myth: A technical audience requires a lot of technical details in order to evaluate the speaker s ideas In 1989 HP conducted a survey to determine what technical presenters want to hear from other technical presenters. Result: Listeners want talks - easy to follow and well organized; - they want simplified message less is more Studies showed that simplifying and repeating the main idea will result in increased attentiveness and retention

6 Pros & Cons of Oral Presentation Advantages Interactive Body language, vocal tone, eye contact Ability to see reactions Ability to answer questions immediately Disadvantages On the spot Nerves often cause people to present poorly John M. Lannon, Laura J. Gurak, Technical Communication: International Edition, 12/E, Pearson, 2011.

7 Introduction Giving a presentation is scary for most people Audience wants you succeed Preparation in advance is important Figure quote: John M. Lannon, Laura J. Gurak, Technical Communication: International Edition, 12/E, Pearson, 2011.

8 Organization of the Presentation A. Organizing an oral presentation B. Delivering an oral presentation

9 A. Organizing an Oral Presentation Make it short Make the organization obvious Make the ideas simple and vivid Summarize an be prepared for questions

10 1. Make it short It takes twice as long to listen as to read Stick to a few main points Write it out; but do not memorize it Practice it aloud Time it one minute short

11 2. Make the organization obvious Acknowledge the introduction and the audience Tell them what you are going to tell them Tell them Tell them what you told them

12 3. Make the Ideas Simple and Vivid Put your ideas in verbal pictures make it clear, no going back use illustrative examples Explain your strategy where you are trying to go, before your tactics Explain scientific ideas in physical terms Illustrate the application Explain ideas in English before mathematics C=εA/d Use Rhetorical Questions to keep attention P ++ Si Glass Substrate Cx

13 Capacitive Pressure Sensor P ++ Si Cx Glass Substrate 8.6 mm 11.7 mm

14 4. Summarize and Be Prepared for Questions Repeat the main points in conclusion Repeat each question for the benefit of the audience Reword clumsy questions Wait until after the speech to pass things out

15 In Summary when you prepare an oral presentation Make it short Make the organization obvious Make the ideas simple and vivid Summarize and be prepared for questions

16 B.Delivering an Oral Presentation Set the stage and the audience Have an insurance policy instead of a manuscript Use graphic aids Talk loudly, slowly, and vigorously

17 1. Set the Stage and the Audience Inspect the room ahead of time Choose a room that is a little too small Choose a room with the entrance in the rear Remove distractions if you can Cool off the audience Appoint a volume indicator

18 2. Have an Insurance Policy Instead of a Manuscript Talk from your graphic aids Put notes on cards Type the main points to prevent finger smudges Type on one side only Keep the cards in the pocket of your jacket

19 3. Use Graphic Aids Slides and acetates order properly do not block the audiences view use large fonts NEVER ever put paragraphs or long sentences Overlays (no need with powerpoint) Use the chalkboard backhand Do not exaggerate the powerpoint functions

20 An Example to a Bad Presentation Η ζλ ρεακσιψον γερεκτιρεν ψουν ελεκτροµανψετικ ορταµλαρδα δ νερ αντενλι ψ ν βυλµα σιστεµλερι ψερινε, τεκ δαρβεδεν ραδαρ ν ψ ν ν βυλαβιλεν Τεκ αρβε Φ σιστεµλερι κυλλαν λ ρ. Ηανγι δαρβενιν ηανγι ραδαρα αιτ ολδυυνυν βελιρλενεβιλµεσι ϖε αψν ραδαρα αιτ ολδυυ ϖαρσαψ λαν δαρβελεριν βιραραψα γετιριλερεκ γρυπλανµασ, ΡΩΡ ϖε ΕΛΙΝΤ αλµα λαρ νδακι εν καρµα κ ϖε βυ νεδενλε εν νεµλι σορυνδυρ.

21 Example Presentation: Photolithography UV Diffusion Photoresist SiO2 N+ N+ Silicon Substrate

22 Metal-Oxide-Silicon Transistor Source Gate Drain Polysilicon SiO2 N N+ N+ Silicon Substrate

23 InfraredDetector Readout Structures Simplicity Injection Efficiency Pixel Area Charge Storage Capacity Zero Detector Bias SI & SDF DI BDI s CTIA s SCI CMDI CMI* *Developed by METU-MEMS/VLSI Group YDM 314 İş Hayatında İngilizce KARADENİZ TECHNICAL UNIVERSITY DEPT. OF MECHANICAL ENGINEERING

24 4. Talk Loudly, Slowly, and Vigorously Talk loudly Talk slowly Talk vigorously Eyes on noses Hands at your sides Move on transitions Rehearse

25 In Summary when delivering an oral presentation Set the stage and the audience Have an insurance policy instead of a manuscript Use graphic aids Talk loudly, slowly, and vigorously

26 Conclusion Organizing an oral presentation Delivering an oral presentation