INDIA PORTS GLOBAL PRIVATE LIMITED. No.IPGPL/Website Dev./ th October 2016

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1 INDIA PORTS GLOBAL PRIVATE LIMITED No.IPGPL/Website Dev./ th October 2016 To Name of the Work: Sir, Design, Development, Implementation and Commissioning of CMS (Content Management System) based Website for India Ports Global Private Limited. (IPGPL) Please find below the terms & conditions for the above work on emergent basis. You are requested to go through the same and submit your offer to the undersigned by 31 st October ber 2016 (1530 hrs.) in an sealed envelope. TERMS AND CONDITIONS: 1. Eligibility : Bidders with the following eligibility criteria only may participate. The intending bidders must have successfully completed at least three similar works. Similar work means: (a) Design, development, Implementation and Commissioning of CMS based website of any Govt. Organisation/Govt. Undertaking/PSU/Major Port of India/ Reputed Private Organisation. or (b) Annual Maintenance Contract of CMS based website, at least for one year, in any Govt. Organisation/Govt. Undertaking/PSU/ Major Port of India/Reputed Private Organisation. 2. The bidders should have (a) Permanent Account Number (PAN) and (b) Service Tax Registration Certificate, and any other statutory registration as may be required. Supporting documents of details of works successfully executed to meet the similar work experience, as per the eligibility criteria, PAN & Service Tax Registration Certificate, etc. shall be submitted. 3. Submission of offers: Interested bidders shall submit their offer as per the Proforma items, along with technical proposal and requisite documentary proof (certificates, if any) regarding eligibility criteria. Such offers shall be evaluated on the basis of total price quoted in the prescribed Proforma. 4. Date of Commencement and Completion of Work: The date of commencement of work shall be treated as date of issue of work order to the successful bidder (the contractor) and the work shall be completed within 2 (Two) months from the date of commencement of the work, excluding cyber security audit. 5. The work must be planned in consultation with the Officer-in-charge of IPGPL, so as to avoid interruption in execution of work. No idle charge is admissible. 6. The work must be executed, observing all statutory norms including compliance with the Govt. of India Guidelines. The gross total price indicated in Proforma shall include all taxes, duties, fees, all types of cess, insurance, transportation, packing, forwarding and all other incidentals required for execution of the work in all respects and shall be the firm price, excluding Service Tax. 7. Warranty: 1 (one) year from the date of acceptance of the system by IPGPL. 8. Penalty: Failure to complete the work as per the schedule will attract a penalty of ½% of the total accepted price for a delay of 1(one) day or part thereof, subject to maximum 5% of the total accepted price. Where the penalty amount exceeds the maximum limit, IPGPL reserves the right to terminate the contract. 1 / P a g e

2 9. The contractor has to attend to the work diligently to ensure timely completion of work as per schedule. Any lapse in carrying out the work by the contractor will be viewed seriously which may lead to cancellation of the contract. 10. Any damages or losses to any property of IPGPL, caused by the contractor or his men, during the execution of the work, shall be made good by the contractor at his cost within a reasonable time. 11. Payment Terms: Bill, along with Work Completion Certificate issued by the Officer-In-charge of IPGPL, enclosing warranty certificate, photocopy of PAN, e-payment details and other relevant documents, shall be submitted on completion of the work. 95% of the total accepted price as indicated in the Proforma shall be released within 15 days of submission of bill and the balance 5% shall be released within 30 days after successful completion of the warranty period. The Serial No.A(1) of the Proforma includes the cost of maintenance contract for 1 st year from the date of acceptance of the system. 12. The price towards maintenance contract for 2 nd year and 3 rd year shall be paid after completion of 2 nd year and 3 rd year respectively. Tax deductions at source shall be made as per the prevailing rules regulations in vogue in IPGPL. The contractor may submit Bank Guarantee, valid up to 30 days after the warranty period, for the balance 5% in which case 100% of the contract price shall be released for payment. Payment shall be made only for the actual quantum of work executed. The payment to the contractor may be made through electronic payment, if the required data are given by the him. Besides, the contractor has to issue receipt of confirmation in writing for such payments, immediately. 13. The cost towards for Cert-In certification of IPGPL s CMS based website shall be paid separately as per the terms & conditions. 14. The contractor shall indemnify IPGPL against all claims, including third party claims, arising out of any matter whatsoever in connection with the execution of this work for which the contractor is solely responsible. 15. The contractor shall be responsible for observing all prescribed norms in regard to web-site development during the execution of the work. 16. IPGPL reserves the right to decrease or increase the quantity contained in the Proforma or to take up through any other agency and no claim of the supplier on this account will be entertained. \ 17. All disputes are subject to exclusive jurisdiction of Courts at Mumbai (Maharashtra) only. 18. IPGPL reserves the right to reject any or all the enquiry in this regard without assigning any reason thereof. 19. While submitting the bid/quotation/offer, please sign all the pages of the document. Yours faithfully, Sd/- ( K. N. Nair ) Executive Officer 2 / P a g e

3 India Ports Global Private Limited Web-site Development Project INTRODUCTION The objective for this project is to design, develop, and maintain on a regular basis, the CMS based website for IPGPL. The resulting solution is intended to establish a digital platform for IPGPL that will disseminate corporate information, enable interaction with potential clients and empower employees with relevant data and knowledge. The website will integrate, on an advertising and marketing communications basis, a look and feel, tone of communication, and set benchmarks for future advertising, marketing and communications exercises. The website will feature all hygiene factors like scalability, adaptability to multiple screen sizes, encryption, etc. The website is intended to complement and supplement all corporate and communications objectives of IPGPL. Key Features: Site will be created using latest web technologies, which ensures that the site loads faster and is displayed consistently across browsers and devices Easy to use interface giving the user complete control without complexity Modular architecture that provides provision for future upgrades to the website Multiple browser compatibility Quick and easy navigation Important sections on the site will be highlighted aesthetically throughout the website to ensure visitor attention W3C Compliant, International standard of quality for websites Site should be GIGW compliant. Must be compatiable with Mobile devices like smartphone (iphone, android, windows) Platform: Web scripting: PHP, Java Script, HTML5/CSS3 Base platform: Any Opens source system Server: Linux Server of minimum 1GB space with MySQL database Compatibility: IE v9 and above and latest versions of Chrome, Firefox, Safari, etc. 3 / P a g e

4 SCOPE OF WORK The following Scope of Work is to be adhered to by the contractor for successful execution of the subject work. 1. Design, Development, Implementation & Commissioning of CMS (Content Management System)-based Website as per guidelines laid down for Indian Government Web-sites (GIGW). 2. The web-site shall have segments like, ABOUT US, INFORMATION on History, location with Google map, Weather, Infrastructure resources, etc., NEWS, TENDERS, DIRECTORY, CAREERS, PHOTO GALLERY, VIDEO GALLERY, Useful Links, CONTACT US, etc. The layout design and the contents must be approved by IPGPL. The site must be in bilingual format. During warranty / maintenance period, the complete backup of the website must be maintained, as and when there is a change in the design / content. 3. Addition and removal of any link in the CMS website. The firm is required to fine-tune the related works like placing the images, fixing any technical bugs and make the website compatible across the platform browsers like IE, CHROME, MOZILA, SAFARI (latest versions) or any such other browsers, if required in future. 4. IPGPL website test environment set up, commissioning at IPGPL site will be supported by the contractor, who will provide all technical support. 5. The contractor has to make the Quality Certification of the CMS-based website for compliance of GIGW developed by NIC from Standardisation Testing and Quality Certification Directorate (STQC) and adopted by Department of Administrative Reforms and Public Grievances (DARPG), GoI. 6. The contractor shall use the services of any of the registered vendors of CERT-In for security testing and submit the detailed report and security compliance certification to IPGPL. The cost for the same is to be included in the Proforma during submission of bid. The work should be completed within 2(two) months from the date of award of work. 7. The contractor shall provide necessary training to IPGPL s representatives prior to acceptance of the system by IPGPL. 8. Hand holding in usability of the website over phone / by / remote / team viewer, etc as per requirement of IPGPL during the contract period. All related activities required by IPGPL like updating, modification, addition of pages, linking to new websites, etc. are to be done by the contractor during the contract period without having any additional cost on IPGPL. 8.1 Sometimes it may be required to make some modifications or updating beyond office hours. The contractor is required to make necessary modification or updating the data beyond office hours also. 9. The contractor may be required to co-ordinate and share the information with Govt. of India, CERT-In or any other Govt. agencies, if required. Instructions received from these agencies are also required to be complied with as early as possible. 10. The contractor shall make all necessary co-ordination to register the appropriate domain (approved by IPGPL) for IPGPL with concerned authority, host the CMS based website on a Govt. of India server complying with the GIGW / any other server approved by IPGPL; SMTP access and also provide solution with storage space in the same domain. There is a 4 / P a g e

5 requirement of creation of 20 Nos. IDs initially with 2 GB space, which may increase in future. This work should also be completed within the schedule period of completion of the work. The cost towards the same, if any, shall be paid separately as per the terms & conditions and proforma. PROFORMA ITEMS Name of the Work: Design, Development, Implementation & Commissioning of CMS based Website for India Ports Global Private Limited. (IPGPL) Sl. No. A (1) Name of the Task Design, Development, Implementation & Commissioning of CMS based Website (Including maintenance for first year from the date of acceptance of the system by IPGPL), with one year warranty. Unit (Lump Sum) LS (2) Registration of domain name for 10 years LS (3) Website hosting charges per annum (1 GB Space)/ if any LS bundle pack offer of web hosting for more period (4) Cyber Security Audit from Cert-In Empanelled Vendor LS (5) GIGW Compliance Audit from STQC LS (6) subscription for 20 users with 2 GB space (domain LS name is same as of web hosting) (7) Training & User Manual LS Cost (in Rs.) (Excl. Service Tax) Total(A) B Maintenance Contract : (1) 2 nd year LS (2) 3 rd year LS Total(B) C (1) (2) Regularly (daily basis) log-in and check the content and proper functioning of web-site. Updation of web-site material on weekly basis (once a week). Total (C) GRAND TOTAL (A+B+C) (In words : Rupees only.) Note: 1. Payment shall be made only for the actual quantity executed. 2. Submission in any other format may result in cancellation of the offer. 3. No condition or remarks shall be enclosed to the Proforma. LS LS We hereby confirm that the above quoted price is inclusive of all taxes, duties etc. and all other incidentals like transport, insurance, etc. and exclusive of Service Tax, and is a firm price. Seal &Date: Signature of the Bidder 5 / P a g e

6 (FOR IPGPL OFFICIAL USE ONLY) No. of corrections: No. of overwriting: No. of erasures: No. of insertions: Signature: Name: Designation: India Ports Global Private Limited 6 / P a g e

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