Supplier User Manual SAP - Supplier Relationship Management Version: 1.0

Transcription

1 SAP - Supplier Relationship Management Version: 1.0

2 User Training Manual Table of Contents 5. PURCHASE ORDER ACKNOWLEDGEMENT All Purchase Orders Select the Purchase Order Purchase Order to create the Acknowledgement Confirm All Items Confirm Partial Items Send the Acknowledgement Create Advance Shipping Notification Select the Means of transport Enter the transport ID Code Enter the Shipping Quantity Submit the ASN CREATE SERVICE ENTRY (CONFIRMATION) Enter the Quantity Enter the document name for the service entry Confirm the Service Entry LOGOUT Page 1 of 2 Vendor Manual- 1.1

3 5. PURCHASE ORDER ACKNOWLEDGEMENT Information: Once DEWA Procurement Team is releasing the Purchase Order that will be available for you to view for the items, delivery dates and Quantity. You shall log in with DEWA System to acknowledge the Purchase Order, this is a critical legal requirement. Purchase Order Acknowledgement shall be done immediately as you get the Purchase Order visible in DEWA System, late acknowledgement will not be accepted by DEWA. Click "Purchase Order Collaboration" User Action: Click on Purchase Order Collaboration Option Page 90 of 105

4 5.1. All Purchase Orders Click "All Purchase Orders" User Action: Click on All Purchase Orders to view all the Purchase Orders Page 91 of 105

5 5.2. Select the Purchase Order Select the Purchase Order Number and click on that. User Action: Click on Purchase Order Number Page 92 of 105

6 5.3. Purchase Order to create the Acknowledgement Click the Process Button User Action: Click on Process button to create the Acknowledgement Page 93 of 105

7 5.4. Confirm All Items Click "Confirm All Items" User Action: Click on Confirm All Items to give acknowledgement to all the PO items Page 94 of 105

8 5.5. Confirm Partial Items Click Confirm Item User Action: Click on Confirm Items to give acknowledgement to selected PO items (not all PO items) Page 95 of 105

9 5.6. Send the Acknowledgement Upon the confirmation click "Send" button User Action: Click on Send to submit the Acknowledgement, you will get the success message about the Purchase Order Acknowledgement; this will update the Purchase Order in DEWA Procurement. Page 96 of 105

10 5.7. Create Advance Shipping Notification Upon the Purchase Order Acknowledgement, if the supply items are ready, you can send a communication to DEWA through the online system about the shipping details, which is called as Advance Shipping Notification, to create ASN, Go to the Purchase Order Collaboration -> All Purchase Order -> Select the Purchase Order ASN to be sent to DEWA before you actually shipping the items, late ASNs will not be accepted by DEWA or may lead for Liquidated Damage deduction from the Purchase Order Value. Click on the Shopping Notifications User Action: Click All Under Shipping Notifications Page 97 of 105

11 Select the Purchase Order Number and click on that. User Action: Select the Purchase Order and Click that Create "ASN" User Action: Click on Create ASN to create the Advanced Shipping Notification. Page 98 of 105

12 5.8. Select the Means of transport Check the Delivery date Expected Select the Means of Transport User Action: Select the Means of transport Enter the transport ID Code User Action: Enter the transport Id Code Page 99 of 105

13 5.10. Enter the Shipping Quantity Confirm/Update the ASN Qty User Action: Enter the Shipping Quantity Page 100 of 105

14 User Action: By default system will propose the remaining quantity to be delivered for all the item, check the quantity for all the items before completing the ASN, if you are delivering certain items later then remove the quantity against the items. Page 101 of 105

15 5.11. Submit the ASN Supplier User Manual Click here to send the ASN to DEWA User Action: Click on Goods Delivered to Recipient to submit the ASN. Page 102 of 105

16 6. CREATE SERVICE ENTRY (CONFIRMATION) In case of Service Purchase Order, upon the service delivery, you can enter the Service Entry Sheet in the system which will communicate to DEWA, In order to create the Service Entry Sheet, Go to, Purchase Order Collaboration -> All Purchase Order -> Select the Purchase Order Her Confirmation word denotes the Services which completed by you according to the agreed Purchase Order. Click "Create Confirmation" User Action: Click on Create Confirmation to create the Service Entry for the completed service Page 103 of 105

17 6.1. Enter the Quantity Click "Create Confirmation" User Action: Service BOQ will open with all the line items; you shall enter the completed Service BOQ Quantity here. Page 104 of 105

18 6.2. Enter the document name for the service entry Give the Document Name User Action: Enter the document name for the service Page 105 of 105

19 6.3. Confirm the Service Entry Information: Service Entry has to be approved by DEWA users Click here to complete the Service Entry User Action: Click on Confirm to submit the Service Entry. Page 106 of 105

20 7. LOGOUT Click the "LOGOUT" to Log Off from the system User Action: Click on LOGOUT to Log Off from the system. For Technical Support, please contact Page 107 of 105