REQUIRED DOCUMENTS FOR REGISTRATION FOR LOCAL SUPPLIERS

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1 1 Original cancelled cheque or ORIGINAL stamped letter from the bank, verifying the banking details of your business 2 Copy of your business registration documents if you are; 1) Partnership or Joint Ventures: Duly Signed Partnership Agreement 2) Private/Public Company: Certificate of Incorporation 3) Close Corporation: CK1/CK2 4) Sole Proprietor: Identity Document 5) Trust: Trust Agreement 6) n-profit: Certificate of Incorporation 3 Certified copies of the ID documents of directors and shareholders / partners / members / sole proprietor. (Please note the certification must not be older than six months) 4 Original and Valid Tax Clearance Certificate 5 Valid B-BBEE certificate obtained from an accredited verification agency or registered auditors approved to provide B-BBEE from IRBA- if turnover exceeds R10 million Or Letter signed off by an auditor or a certified accounting officer confirming tha is less than R10 million and also confirming the ownership of the Company Or Affidavit from the Police Station 6 Proof of Disability Medical Certificate of the Black Disabled Person(s) from a Qualified and certified Medical Doctor. For a Company to qualify as a Black Disabled Company The majority of ownership and control/ shareholding of 51% is held by Black Disabled People 7 Business Profile 8 All suppliers who are employers in terms of the Unemployment Insurance Act 63 of 2001 as amended- where there is more than one worker in a Company. Proof of UIF registration 9 All suppliers who are employers in terms of the Compensation for Occupational Injuries and Diseases Act 130 of 1993 as amended (COIDA) Letter of Good Standing with COID or Companies without employees: Proof of insurance cover that will cover injury/death / disease liability claims, the cover should not be less than R All suppliers whose services constitute construction and /or 1 P a g e

2 engineering works in terms of the Construction Industry Development Board Act 38 of 2000 and its Procurement Regulations. A copy of CIDB certificate 11 Supplier/Suppliers that does not fall into this category. Persons who make taxable supplies in excess of R1 million (from 1 March 2009) in any 12-month consecutive period are liable for compulsory VAT registration, but a person may also choose to register voluntarily provided that the minimum threshold of R (from 1 March 2010) has been exceeded in the past 12-month period. Letter signed off by an auditor or a certified accounting officer confirming that the entity by law has a turnover less that R1 Million for any 12 month consecutive period Or VAT Registration certificate 12 SHE Requirements For vendor registration (Technical and nontechnical) See annexure A for supplier category list. If the service is not listed, Sustainability Systems: contractor OHS management shall be contacted for advice. SHE minimum requirements : High and Medium risk Baseline SHE Risk assessment (must include methodology) Valid Letter of Good Standing Applicable registration certificates with relevant authorities Low Risk Valid Letter of Good Standing 13 Quality Requirements 1. Technical Works Suppliers (W) - Suppliers wishing to provide any technical work (maintenance & manufacturing) An example of a QCP (Quality Control Plan), ITP (Inspection & Test Plan) or Method Statement ISO 9001 compliant Quality Management System Product supply (P):- Supply and delivery only of critical plant equipment (Boiler, Turbine and Auxiliary plant components & spares 2 P a g e

3 Request letter of agreement/appointment as an agent of the manufacturer (OEM) or distributor stipulating that technical support will be provided should the product fail in operation. Please note: A supplier premises Technical & Quality Assessment is to be conducted prior to the registration of the supplier. On motivation from Commercial 2. Fleet Management Suppliers Technical Workshop Evaluation from the BU to be submitted to Quality department. Refer to Fleet Management Workshop Evaluation Requirements 3. General Services (Cleaning, stationery, garden services etc.) Accommodation, Guesthouse, Hotels - South African Tourism Grading Council Certificate Catering/Food Supply - Compliance with Regulations Governing General Hygiene Requirements for Food Premises and the Transport of Food. (Certificate of acceptability to be submitted by the supplier) 4. Professional Services (Consulting Engineers, Land Surveyors etc.) Proof of professional registration or a copy of any other registration certificate pertaining to your relevant industry e.g. ECSA (Engineering Consultants), CESA (Consulting Engineers of South Africa) Project Management/Consulting SACPCMP (South African Council for Project and Construction Management Professions ) / PMP (Project Management Professional) Land Surveyors - South African Council for Professional and Technical Surveyors, PLATO (Professional and Technical Surveyors) Please note: A supplier premises Technical & Quality Assessment might be conducted prior to the registration of the supplier 5. Regulatory Requirements Electrical Contractors : - Proof of registration with the Department of Labour as an Electrical Contractor Security Services: - PSIRA (Security services), and 3 P a g e

4 Bush Clearing/Vegetation Management : -P.C.O 4 P a g e

5 1. Safety Healthy and Environmental As part of Eskom s Supplier Management System, it is now a requirement for all suppliers who wish to undertake work for Eskom to undergo an occupational safety, health and environment (SHE) evaluation process Other requirements a) If the supplier only has one employee (the owner only), the supplier needs to submit an insurance cover letter covering accidental death and disability to the value of R instead of COID letter or valid letter of good standing. b) If the supplier only has one employee and is responding to a Tender can submit a Tendering letter from the Department of Labour 2. Joint venture a) A valid BBBEE Verification Certificate confirming the B-BBEE status for the joint venture as a single entity where incorporated, or as a group structure, where unincorporated; and b) Details and confirmation of a single designated bank account in the name of the JV and independent of the individual JV partners, as set out in the joint venture agreement, as Eskom will pay the joint venture as a single business entity into this bank account only. c) The joint venture company name shall be reflected on the letter or each company can submit its individual COID letter if it is separate COID they need to have the same scope of work with what they are tendering for or valid letter of good standing d) Submit Individual Original Tax clearance certificate where unincorporated JV Definitions B-BBEE - Broad-Based Black Economic Empowerment CIDB - Construction Industry Development Board COIDA - Compensation for Occupational Injuries and Diseases Act ( Act 130 of 1993) EME - Exempt Micro Enterprises Eskom - Eskom Holdings SOC Limited PCO - Pest Control Operations PSIRA - Private Security Industry Regulatory Authority Registration - Registration of new vendors and Re-registration of existing vendors SANAS - South African National Accreditation System UIF - Unemployment Insurance Fund. IRBA- Independent Regulatory Board for Auditors ECSA Engineering Council of South Africa 5 P a g e

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