Cascade User Guide Student Affairs Use your FIU Username and Password to login at

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1 Office of Digital Communications S.W. 8 th Street - PC 421 Miami, Florida Cascade User Guide Student Affairs Use your FIU Username and Password to login at 1 - THE BASICS HIERARCHY OVERVIEW The site navigation is broken down into four main hubs, Get Involved, Life at FIU, Student Success, and Wellness. These individual hubs are represented as folders in Cascade and can be seen on the left-hand navigation. Clicking on the + button will expand the folder and reveal its respective sections and files. Each hub is made up of sections that will have children pages and possibly sub-sections of children pages. This depends on the site s content and depth. Inside each of these folders is an assets folder and an index page. The assets folder contains any file (such as images, PDFs, etc.) that will be shown on the index page in the same folder. Ensure that you place all assets for the page in question within its relative _assets folder. Index is the name of the page pertaining to the section you are in. For example, Figure 1 shows an expanded Life at FIU hub folder with an _assets folder and an index page. The _assets folder contains two image files that are used by this section. Figure 1: Folder Hierarchy Clicking on the index page will present you with a preview of what that section will look like. You ll be able to navigate the site through this window as well. The other folders (campus-maps, dining, etc.) are the sections within the Life at FIU hub, each of which has many pages.

2 1.2 - CREATE A NEW HUB PAGE or SECTION PAGE or HUB LANDING PAGE 1. Click on the folder that you want to house the new page in 2. On the yellow menu bar at the top of Cascade, choose New >> Hub >> hub-pagecontent (or hub-landing if this will be the top most page in the hub) a. These are the primary page templates custom-built for Student Affairs i. hub-landing - top most template designed for section homes. Social, News and Calendar feeds are full width. Has a basic contact area. ii. hub-page-content all sub-tier pages and sections should use this template. The Social, News and Calendar feeds are the width of the content area and additional Calls To Action (CTA), Forms and feed overrides are features of this template. 3. Enter a System Name (lower case, no spaces, no special characters; only hyphens or underscores with letter and numbers) 4. Enter the Display Name, (repeat System Name you just created) 5. Click Submit a. A new folder will be created that includes an _assets folder and your new index page will be created 6. Choose your newly created index page 7. Follow directions EDIT AN EXISTING PAGE section to learn how to add or edit content to your page 2

3 NOTE: Adding children pages to a section page automatically adds navigation to the parent page that displaying all children pages. Here is an example of Homecoming with its four children pages EDIT AN EXISTING PAGE 1. Click on the appropriate index page in the list of folders on the left side of the screen 2. Click Edit on the file s drop down menu or click the Edit tab ( EDIT will only appear if you have access) 3. Type in a Display Name, this becomes your page s title and what users see first when they visit this page. Be descriptive and concise. 4. Edit the content on the page in the WYSIWYG (Text Editor) or the HTML view a. (VIEW CONTENT OPTIONS BELOW FOR ADDITIONAL CAPABILITIES) 5. Click Save as Draft if you need to pause your work and come back later a. Drafts are saved to your user account and not shared with other users. 6. Once your edits are complete, make sure to send your edits for approval by clicking Send to Workflow. This will send your edits to the 3

4 Student Affairs website review team who will review the changes and publish your page to the website. Sending to Workflow also locks the page until review is complete. Click Save Draft if you must save and continue editing at another time. 2 - CONTENT OPTIONS CREATE A NEW FOLDER (to keep your _assets folder organized, and upload files) 1. Click on the folder that you wish to create a new folder in 2. On the yellow menu bar at the top of Cascade, choose New >> Default >> Folder, as shown below 3. Enter a System Name (lower case, no spaces, no special characters; only hyphens or underscores with letter and numbers) 4. Enter a Display Name, (repeat System Name you just created) 5. Uncheck Include in Page Navigation, this will prevent this folder from automatically showing in page navigations 6. Click Submit 4

5 2.2 - UPLOADING ASSETS TO FOLDERS (IMAGES, DOCUMENTS, ETC.) 1. Make sure your file names do not contain spaces or special characters before uploading. 2. Navigate to and click on the appropriate _assets folder under the section you are working 3. From the yellow menu bar at the top of Cascade, choose New >> Default >> File 4. Browse for the file on your computer and click Submit 5. Enter a System Name (lower case, no spaces, no special characters; only hyphens or underscores with letter and numbers) 6. Enter a Display Name, (repeat System Name you just created) 7. Click Submit Notes You can re-upload and replace images after uploading if needed, but it is best to upload them in their final state Banner images must be at least 1600px X 900px at 72dpi resolution, no larger than 200kb in file size Thumbnails must be at least 800px X 450px at 72dpi resolution, no larger than 200kb in file size Tip Edit photos in Photoshop from Adobe at FIU or Pixlr.com for free on the web. Both applications will assist you in editing and resizing photos for web and to meet Student Affairs specs. All photos must be 72dpi and no larger than 200kb in size. Choose photos with focus of the subjects in the center middle of the image. This will ensure that your photos are viewable on desktop, tablet and mobile devices. DO NOT place text in banner images. Screen readers cannot read this text and this violates FIU s policy to support ADA compliance on digital solutions INSERTING AN IMAGE ON A PAGE 1. Ensure that you have already uploaded the image you want to use 2. Edit the page in question 3. While in the WYSIWYG view of the content editor, place the cursor where you want to insert the image 4. Click the Insert/Edit Image icon (green tree polaroid icon) 5. In the pop-up window, select the appropriate image in the _assets/ folder and click Confirm. a. Cascade is smart and will recommend recent files you have uploaded. 6. Type in a description of the image in the Alternate Text field. If it is a background image, check This is a decorative image. This description is what screen readers display for ADA compliance. 7. The student affairs website will automatically style the image. You may need to adjust the image size though so enter the size you prefer. Entering the size is optional and 5

6 overwrites the built in styles for image size. 8. When finished, click Insert (or Update if you are editing an image) INSERTING A VIDEO ON A PAGE 1. Copy the YouTube or Vimeo embed code 2. Navigate to the index page you want to place the video 3. Click the + symbol next to the Main Content section 4. Choose Content Type as video 5. Click on HTML button in WYSIWYG 6. Paste in YouTube or Vimeo embed code 7. When your finished, click Insert a. Note: Some Vimeo and YouTube videos will not show on the page in edit mode and/or View mode in Cascade. Send to Workflow and/or Publish the page to check and see if video loads. Design note: Videos are automatically sized. 6

7 2.5 - CREATING LINKS TO ASSETS, OTHER PAGES OR EXTERNAL SITES ON A PAGE 1. While in the WYSIWYG view of the content editor, highlight the text you wish to link 2. Click the Insert/Edit Link button (chain link icon) and you will be presented with the menu shown below 3. For internal links, make sure the Internal radio button is selected, and click the brackets next to the Link area. In the pop-up window, browse to the appropriate asset or page in the folder/file list to the left. Choose the index file or _asset item you want to link with. (DO NOT LINK TO FOLDERS) 4. For external links, click the External radio button, then enter the full URL in the Link field 5. Enter a description of the link in the Title field (this text will show on mouse-over and to screen readers for ADA compliance) 6. Click Insert (or Update if you are editing a link) ** If you are editing a link, do not highlight it. Simply click anywhere within the linked word/phrase and then select the Insert/Edit link button (chain link icon) EDITING A BANNER 1. Navigate to the index page where you d like to update the banner and click on the Edit tab 2. Inside the Banners section are all the options that can be made to a banner 7

8 3. Make any changes to the banner as necessary. The following options are available and only show if filled in with information: Image Type: Normal (if image is static), Animated (if image is an animated.gif) o Banner images must be at least 1600px X 900px at 72dpi resolution, no larger than 200kb in file size. Animated gifs must be no more than 2mb in size. o Thumbnails must be at least 800px X 450px at 72dpi resolution, no larger than 200kb in file size Image: File name for the image to be displayed Heading: Main heading title to be displayed on banner image, general in nature. Sub-heading: Sub-heading title which should describe the title briefly Link Text: Text on banner button, ensure you are asking or telling the user to accomplish a task. Link Type: Internal (if button should link to page within Student Affairs), External (if button should link to a site outside of Student Affairs Internal Link: File name for the page the button will link to Figure: Updated banner using all options 8

9 2.7 - ADDING AN ACCORDION Accordions are useful elements to help organize large amounts of data in more useful ways for your users. Accordion like elements have replaced traditional tables in web design because they are more accessible across mobile and tablet devices. 1. Click + on the Main Content area and choose a Content Type of accordion. 2. (Optional) Enter a Heading to the accordion 3. Enter Sub-heading for each tab in the accordion 4. Enter content in the WYSIWYG for each tab, all HTML is supported 5. Add as many tabs as needed ADDING BUTTONS Buttons can be added to your content between sections. These buttons will help you display links to important information and keep your pages organized. 1. Click + on the Main Content area and choose a Content Type of buttons. 2. Choose button style of fiu-button-yellow a. fiu-button-yellow choose for external links or links that download files b. fiu-button-blue-outline reserved for navigation, approved use only c. fiu-button-blue choose for internal links within a single page 3. Enter button text, (be descriptive and concise) 4. Link internally to another page or file, or link to an external website 9

10 Tip - Button text should tell the user to accomplish a specific task related to your content. Example: Let s say your content has the need for a button that sends users to another website to learn about some helpful techniques to relieve stress while they prepare mentally to take an important exam during finals week. The button text should read something like Learn Stress Relief Techniques. Users immediately know the action for this new button. Buttons that only say click here or learn more do not provide context to users and some may not understand the task you are asking of them. Also, a user using a screen reader will not understand what those generalized buttons mean CONTACT OPTIONS (only applicable to hub-page-content template) Four options are available when updating contact information on the hub-page-content template 1. Override Contact Info? a. Prevents the current page from repeating the parent page contact information and allows you to enter new contact information in a WYSIWYG. Default is to repeat for user consistency. 2. Show CTA Box? a. This will display a Call To Action button area uniquely designed for Student Affairs. Options include a button, headline and paragraph text. 3. Show Sign Up Form? a. This displays a content area where you can insert a form on the sidebar near the contact information. 4. Display feeds from: a. You can choose to display news, social and calendar feeds from the previous parent page or to override feeds and display unique feeds on this page. 10

11 3 THINGS TO REMEMBER Write content for your users. Do not write for academic sake and do not copy and paste academic language unless absolutely required per regulation or statute. Write in a common language as if you were having a discussion with students on campus, and write at a level that is considered to be layman's terms for the topic in question. Typically 8 th grade reading level. Always aim to be concise. Do not use ALL CAPS on websites. If there is content that should be called out from the rest of the page, use buttons to create a call to action: ( e.g. FREE ONLINE ASSESSMENT) Stay away from click here as your call to action. This is an old style of web writing that is quickly disappearing. Avoiding this language also keeps writing concise. If you need to add a link, simply hyperlink descriptive text. (e.g. Click here to register for the 2016 workshop vs. Register for 2016 workshop). Contact information format: o Name of department paragraph text bold o Street Address paragraph text o Room number paragraph text o Phone number - paragraph text o (be sure to hyperlink) - paragraph text o Hours H4 (If you have facilities with different hours, add them by facility under Hours ; e.g. Fitness Center; Aquatic Center) H5 o Hours should be listed as number and AM or PM; do not add :00 after hours again, be concise! paragraph text The order of headlines on a page are as such: ( e.g. <h2>heading Text</h2> ) o Page title H1 (predetermined by page Display Name on index) Page content section heading H2 Page content section sub-heading H3 o Page content sub-heading sub-section H4 Page content section heading H2 Page content section sub-heading H3 o Page content sub-heading sub-section H4 repeat Login to cascade with your FIU Username and Password at Every page of your site is housed within a folder (ex: about-us) and every page will always be called index hence the URL appearing as You will always create a folder with children _assets and index for every page on the website. Always check the box that says unpublish content (or files/assets) when you are deleting, moving or renaming a file; otherwise the file will remain on the server/live site. Your uploaded file should be in the closest size possible to the size you want it to appear on your page. Do not upload huge images to Cascade and then shrink them. This causes your site to load slower and does not reduce the file s size. Make sure you keep the file extension when giving your file a System Name (ex: image.jpg or document.doc or brochure.pdf) Files will not load if this is removed. 11

12 IF SOMETHING IS LIVE IN CASCADE BUT NOT LIVE ON THE WEB: REFRESH YOUR BROWSER PAGE or MAKE SURE YOU PUBLISHED THE TOPMOST FOLDER OF WHATEVER PAGE YOU CHANGED, OR SENT THE PAGE Send to Workflow FOR REVIEW PUBLISHING REMINDER You ll need to publish every item you add or edit in order for the live website to update. Make sure to Send to Workflow every single item, page, file, folder and section you wish to make live. WARNING ON DELETING/MOVING/RENAMING FILES IN CASCADE When you go to delete, move or rename a file, be sure to check the Unpublish box or else the file with not change on the server (and live site) and it will cause problems. Fixing this issue is not considered part of your maintenance package and should it require significant time and effort to repair, you may be charged a per hour fee. Should you encounter an issue related to this, please contact Digital Communications at 4 - USEFUL RESOURCES 1. Learn HTML at w3schools Edit photos at Pixlr - https://pixlr.com/ a. or Purchase Photoshop Create an FIU web form - https://webforms.fiu.edu/ 4. Add events to FIU calendar - https://calendar.fiu.edu/ 12

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