Smart Board Basics. December, Rebecca Clemente Department of Education

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1 Smart Board Basics December, 2008 Rebecca Clemente Department of Education

2 Contents Obtaining the software... 3 What your students will need... 3 Writing in the Notebook... 4 Saving... 5 Change handwriting to text... 6 Preparing a Notebook for class... 7 Adding attachments and links... 9 Floating Tool Bar Working with the Floating Tool Bar Ink Aware Turn on Ink Aware in Word Using Ink Aware Recording Technical Details Finding Help Documents Computer setting change home and classroom Using Help in the Notebook Software Resource

3 Smart Board Basics Obtaining the software to prepare Notebooks for class You can create Notebooks without being attached to a Smart Board! What you need 1. The serial number from one of the smart boards on campus. You will find it underneath the pen tray. This will look something like this - SB Go to to obtain the Notebook 10 software to download. 3. Enter your information you will be sent a product code like this 4. The instillation may take some time depending on how fast your internet connection is and on how many gallery items you decide you must have. 5. You may use the same serial number and product code to install at work and at home. What your students will need 1. If you will be making available the class notebooks you create on Black Board or on your course web page, then students need the notebook interactive viewer. It will be free to them. Provide them with this URL - US/Products/SMART+Board+software/NotebookIV.htm 3

4 Simple a writing surface that captures what you write Writing on the Smartboard 2. Turn on the projector 3. Click on the Notebook Icon found on the Start Center toolbar on your desktop). 4. A Notebook window will open 5. Pick up a pen from the tray and start writing. Need to erase? Put pen back in tray and pick up the eraser and erase the Notebook page. 4

5 6. Filling up the page? Click on add page to have a clean surface to continue your notes 7. The new page will appear and you will be on that new page. Simply click on the preceding page to go back to your earlier notes. 8. Save your notebook to your F:\ drive. 5

6 9. Don t like your handwriting? Change your handwriting to text put the pen back in the tray and click on the selection icon (the arrow) with your finger. 10. A blue box will surround the text. Open the pull down menu. Even though in my example the recognition program didn t get it quite right select the closest phrase. 11. Your handwritten text now is transformed into typed text. 12. Double tap the text (the edit window will open) and correct the phrase or make other adjustment by using the keyboard at the computer station or using the projected keyboard found on the Start Center (really). 6

7 Preparing a Notebook for Class Notebook is the software you will need to install in order to create teaching/conference presentations. You will find the software at US/Support/SBS/NBSv10Win.htm To create ahead of time 1. Open the Notebook Icon found on the Start Center toolbar on the right of your desktop. When the window opens select the insert text icon and open a text area in the Notebook. A word processing window will open. Select the font type and size. Type in your information. 7

8 2. If you need to go back and edit your text click on the text (make sure the select arrow is chosen) so that the blue box appears, then select EDIT Text or double click on the text box with your mouse. 3. You can add files and links that you wish to use during the class period. To add files click the Attachments tab (paper clip) and then click the Insert button. 8

9 4. You get some choices on what you are inserting first let s do a file. Select Insert Copy of File (if you have files that can be accessed via the campus system you may create a shortcut to the file instead. This is fine in class but will not work for students later if you share your Notebook with them.) 5. A window will open. Navigate to the files you wish to add or create a shortcut to. Here is a power point file added to this day s class 6. You can also add links to the web when you select Insert Hyperlink you will get a window like this fill in the information and then click OK. 9

10 7. Now all your information is added in the Attachments area. When you are done creating save one last time this is saved as a Notebook file (.notebook) [version 10] and (.xbk) [version 9.7]. At the start of class open this file in the Notebook program and you will have everything you need for class in one place. 10

11 Smart Board Floating Tool Bar Set Pen color Set Eraser size Select a shape Keyboard Undo Stop using other tools. Set Highlighter color Set type of Line Changes what your next press on the smart board will be a left click or a right click Notebook open new or existing Customize floating tools 11

12 Working with the Floating Tool Bar Find the tool bar on the left of the monitor in the classroom you teach in? Find this annoying? Want to change this? 1. Look down in the tray area in the lower right of your monitor and find this icon. (This has a small red x because I am not attached to a smart board). 2. Left click on the icon and a menu will appear. Select Hide Floating Tools and the tool bar will disappear. 3. Just want to move it to the right? Click on the dotted area of the handle and drag it to the right of the monitor. 4. Want it partially visible just not the whole thing? Click on the double triangles on the handle to Hide/Reveal the toolbar the small handle will stay visible on your monitor at the edge of the monitor. 12

13 Ink Aware Special Features with Microsoft Word and Excel Source: Downloads directions and tutorials. (2007). Retrieved November 25, 2007, from These programs are Ink Aware meaning, When you work with an Ink Aware program, what you write or draw on your interactive screen is incorporated into your file. This is the Ink Aware tool bar that appears. Annotations Button Capture Text Insert Text What differences will I see in the way Microsoft Word and Excel software work on a SMART Board? Whatever you write or draw with a Pen Tray stylus may become a component of the Word or Excel file rather than an external annotation. In other words, you can save what you write within the program itself. With both the Microsoft Word or Excel program and SMART Board tools running, lift up a Pen Tray stylus. The following Capture/Save toolbar will appear: 1. Press (Save Annotations button) to save the annotation in its current form. It will appear as a drawing object inside a frame, which you can easily move elsewhere within the document or delete. 2. Press (Save Annotations as Text button) to convert the annotation to text and insert it at the cursor-insertion point. Note that the Microsoft Word program must be in Page Layout view to capture your annotations. Can I write over Microsoft Word or Excel files without saving my annotations into the documents/spreadsheets? If you prefer, you can continue to work with Word or Excel software as you always have on your interactive whiteboard. You have the choice of disabling SMART Aware in the SMART Board Control Panel, disabling the board-aware status of either or both programs in the 13

14 Aware interface, or simply ignoring the capture tool buttons that appear when you lift a stylus. To turn on Ink Aware in Word Click on the office button 1. Then select Word Options 14

15 2. When the window opens, select Add Ins the Aware software should be in the list. Highlight it and then click OK. 3. This window will open select OK 4. The last thing you will need to do to activate Ink Aware is to restart your computer. 15

16 Using Ink Aware 1. Project the document you want to edit in front of the students. 2. When you pick up a pen from the Smartboard the floating toolbar will appear. 3. Make your edits/comments 16

17 4. To change your handwritten text to typed text highlight the word that will be changed. Using the smart board pen write your correction. Double click (two taps) the insert text icon and your change will appear in the pen color you used. Press the keyboard button on the right panel of the Smart Board or on the start center and it will bring up a keyboard that you can use on the board. It works just like the computer keyboard really! 17

18 Recording what you are doing Decide if you will record all you are doing on the Smartboard or Decide if you will also audio record your lecture and all you are doing on the Smartboard. If you will be audio recording you will need a microphone that is plugged into the computer. See Tom Gill about the availability of a wireless microphone. Students will view this in Window s Media Player or other player that uses.avi files. reduce the file size. These files become very large quickly! Give yourself enough time before class ends to save your recording there is processing time involved. You will need to save these to your F:\ drive unless you have a USB drive with a LOT of space. These files can be further processed using video editing software to 1. Open your Notebook 2. Turn on data projector 3. Click on the Notebook Icon found in the tray icon menu. This window will open. 4. Click on the record icon on the Start Center toolbar. Record Pause Stop and Save 5. As soon as you stop the recording the Save As window will open. The default is to name the file by the month, day, and hour and as an.avi file. 6. You can selectively record by pressing the pause button during the intervals when you are not recording. File size will be an issue especially if you are recording video (1 megabyte is equivalent to one small novel the complete works of Shakespeare would be 5 megabytes). 18

19 7. This message window will appear after you save it will note the size and how many minutes were recorded. 8. You will want to reduce the size of the file by using video editing software and then saving this in another file type that will use less hard drive space. Then you can post the smaller file for your students or archive for your future use. 19

20 Technical Details A. You will find some help documents at under the resources tab B. While it would be great if our computers and the classroom computers were set just the way we would need them there are always some surprises. While this document cannot cover all the possibilities here are two to be made aware. After you install the Notebook Software an error message may appear that asks you to change your display (this affects the monitor) so that the accelerator is turned off Here is how you do that. 1. Go to the Start button and select Settings Control Panels 2. When the Control Panel opens select Display 20

21 3. This window will open. Click on the Settings tab and then click the Advanced button. 4. Click on the Troubleshoot tab and move the indicator from Full to None. Click on Apply Your screen may go to black for a moment. Then Click OK to exit out of the display control panel. REMEMBER to slide the accelerator back to Full when you are done. This feature is needed when playing DVDs and other video formats on the computer. 21

22 Using Help in the Notebook Software. When you click on Help (or press the F1 key) the following window should appear. You will find help for all you need as you create. 22

23 What if Help doesn t work so smoothly? The Notebook Software may assume that Internet Explorer is the browser you are using so it activates a warning when you click on Help to take you to the Smart Board help site. Click on Help Content and you will see the following screen when Internet Explorer Opens Follow the direction on the page and click on Show this should open up the help contents. IF THIS DOES NOT WORK THEN see next page 23

24 1. Start Internet Explore and select Tools Internet Options 2. The following window will appear. Click on the Advanced Tab scroll down. Place a check mark under the Security heading by Allow active content to run in files on My Computer. Click Apply. 3. Close Internet Explorer and go back to the Notebook and activate Help. 24

25 Resources Software Download Smart Notebook version 10 Notebook Viewer for students (will open version 10 notebooks) Used earlier version of Smart Notebook? What s new in Version 10? HELP Tutorials Two-Minute Tutorial From Smart Board - Other Smart Board tutorial (huge selection!) Atomic Learning - Creating Creating Notebooks in Version 10 (102 page PDF!) Version 10 Tool Bar Quick Overview pdf The Lesson Activity Toolkit qr%20mar%2028%20fso.pdf 25

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