Page 1 of 6 RE-TENDER NOTICE FOR SUPPLY OF TOWELS

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1 Page 1 of 6 RE-TENDER NOTICE FOR SUPPLY OF TOWELS Medical Superintendent invites sealed tender from reputed firms / Government Agencies for supply of Good Quality Towels as under: - Sr. No. Description of items Quantity in Nos. 1 Towel (160cms X75cms) 176 Nos 2 Towel (120cms X 60cms) 614 Nos Remarks Price fixed at Rs. 400/- each (Inclusive of all Taxes) Price fixed at Rs. 281 /- each (Inclusive of all Taxes) Please note that this is a FIXED PRICE TENDER, which is different from regular price/cost based tenders and herein award of the tender will be based on the quality of the product and not the price / rate quoted as the price has already been fixed. Accordingly, Sealed tender along with sample and Tender fee of Rs.500/- by DD/BC in favour of ESI Fund Account No.-1 Payable at Ahmedabad may be submitted at above address on or before 07/02/14. Detailed Terms & conditions can be downloaded from the website or can be obtained from this office on any working day from 17/01/14 to 07/02/14 between 10:00AM to 04:00PM and on Saturdays from 10:00AM to 01:00PM. Deputy Director

2 Page 2 of 6 Important Instructions to the Tenderers 1. All tenderers are informed that this Tender is a Fixed Price Tender, which is different from regular price / rate based tenders. Herein, the price / rate for the item i.e. Towel to be procured has already been fixed and to ensure maximum quality, award of the contract will depend on the quality offered. Hence, the tenderers are advised to submit their best quality product for the said prices. 2. All the tenderers will be required to submit a sample of their offered product (towels) so that quality of the product offered may be adjudged. 3. Tender submitted without sample of the product offered will be summarily rejected. 4. It is reiterated that the award of tender, will be based on the Quality of the product alone and Medical Superintendent reserves the right to choose any mechanism to adjudge the quality of the product. 5. Decision of the Medical Superintendent with regard to decision of best quality on offer will be final and binding on all the tenderers. Other Terms and Conditions for supply of Towels 1. The closing date and time for receipt of tenders is 02:00 PM on 07/02/ Aforesaid fixed prices would be inclusive of all kind of taxes, duties, charges and statutory levies and Hospital s liability would be restricted to the Fixed Price only. 3. Validity of the offers / bids will be 180 days. 4. The Tender should be accompanied by an EMD of Rs /- (except in cases where an exemption is available under relevant rules / regulations / Govt. of India directives) in the shape of a demand draft / bankers cheque in favour of ESI Fund A/c No.-1 payable at Ahmedabad which shall be refundable to bidders without any interest after finalization of tender. In the case of successful tenderer, EMD will be refunded after completion of order. 5. Tender should be accompanied by sample of the product (towel) offered, duly marked by authorized signatory of participating firm along with its seal and signature, so that Quality of the product could be adjudged. Tenders not accompanied by the samples will be summarily rejected. 6. Sample of all quoted articles should be submitted in a separate sealed cover superscribed with Sample of Towels along with Tender and detail of the tender and name of the firm should be mentioned on the cover.

3 Page 3 of 6 7. The Tenderer shall submit his complete details in Annexure-I supported by necessary documents. Tender form not containing these details may be liable for rejection. 8. All entries in the Tender form should be legible and filled clearly. Any overwriting or correction, which is unavoidable, has to be signed by the authorized signatory. 9. Each page of the Tender document and papers submitted along with, should be numbered, signed and stamped by the authorized signatory as a token of acceptance of the terms and conditions laid down by the ESIC Model Hospital. 10. The Tenderer shall have to provide an Undertaking / Declaration in the Proforma in Annexure-II. Tender forms received without the Undertaking / Declaration will be summarily rejected. 11. Tenders should be sealed in an envelope superscribed as Tender for supply of Towels and may be dropped in the tender box kept in chamber of Dy. Medical Superintendent (Room No- 210) of the hospital by on or before 2:00 PM on 07/02/14, on any working day during office hours along with the sample of the product offered. 12. If the tender is sent by post it must be received in office of Medical Superintendent by 07/02/ Proof of postage in the event of non-delivery of late submission won't be considered as evidence for timely submission of tender. 14. No tender will be accepted after the last date and time for the Tender receipt in any circumstances. 15. The tender shall be opened at 3:00 PM on 07/02/14 in the chambers of Dy. MS in presence of tenderers or their representatives who wish to be present. 16. Successful tenderer shall supply the material as per quality of the sample and supply order approved by the competent authority of this hospital. 17. The successful tenderer shall supply the articles within 15 days from the date of issue of supply order. In case of delay / failure in supply, the indented items of similar quality shall be purchased from the market at the risk and cost of contractor. The extra expenditure involved in procuring supplies from elsewhere will be recoverable from the supplier EMD. 18. The bid shall be valid for 180 days from the date of opening of tender. 19. No Tenderer will be allowed to withdraw his tender after submission during the bid validity period (180days). In case the tenderer does not honour his offer

4 Page 4 of 6 / bid, the EMD submitted by the tendering firm would be forfeited. 20. In case the successful Tenderer declines the offer of Contract, for whatsoever reason(s), his EMD will be forfeited. 21. Payment shall be released after satisfactory inspection of the item and after completion of order. In case the supplied items are not found to be matching the proposed sample quality, the supply will be altogether rejected and Contractor would be responsible for lifting the quantity at his cost. The Contractor will have to replace the quantity as per the samples immediately within 2 days, failing which, the indented items of similar quality shall be purchased from the market at the risk and cost of contractor. The extra expenditure involved in procuring supplies from elsewhere will be recoverable from the supplier EMD. 22. The Contractor shall not assign or sublet or subcontract this work order or any part thereof to any third party in any circumstances. 23. Medical Superintendent reserves the right to accept the tender in part / parts / full and also award it to one or multiple parties. 24. Medical Superintendent reserves the right to accept or reject any or all tenders without assigning any reason thereof. 25. The tenderer shall make an offer for all the items of this tender failing which the bid may be considered nonresponsive, incomplete and tender may be rejected. 26. Tender incomplete in any way will be rejected out rightly. Similarly conditional Tenders will also be rejected out rightly. 27. Tenders will be scrutinized, by the evaluation committee as constituted by the Medical Superintendent to check all requisite and relevant documents and their authenticity. 28. Medical Superintendent reserves the right to withdraw / relax / modify any of the terms and conditions mentioned in the tender document if it is felt necessary for the benefit of the hospital. 29. Any conditional acceptance is liable to rejection of tender. 30. All disputes will be subject to Jurisdiction of Ahmedabad only Deputy Director

5 Page 5 of 6 ANNEXURE-I ESIC MODEL HOSPITAL, BAPUNAGAR, AHMEDABAD Tenderer details 1 Name of party/firm 2 Nature of party/firm (Tick whichever is applicable) (Please enclose the copy of registration with respect to nature of party/firm) 3 Full Address with telephone no. (Please enclose the shop & Est. Certificate or any certificate issued by any authority as address proof) Sole Proprietorship/HUF/ Partnership/Society (Trust)/Pvt. Ltd. Company/Limited Company 4 Name & Designation of the Authorized Person (Please enclose the Address & ID proof) 5 Address of the authorized person for with telephone & mobile no 6 Sale Tax No. (Please enclose the Registration Certificate) 7 TIN No. (Please enclose the Registration Certificate) 8 PAN No. (Please enclose the copy of PAN Card) 9 Bank Account Details (Please enclose the copy of Passbook along with last three months statements) A/c No. : Type of A/c: Bank Name : Branch Name: IFSC Code: 10 EMD Details 1.Amount: 2.DD/BC No: 3.Date of Issue: 4.Name of issuing Bank: Palace: Date: Signature of Tenderer Name: Seal:

6 Page 6 of 6 ANNEXURE-II Undertaking/Declaration 1. I, Son / Daughter of Shri.. Proprietor / Partner / Director / Authorised Signatory of am competent to sign this declaration and execute this tender document. 2. I have carefully read and understood all the terms and conditions of the tender and hereby convey my acceptance of the same. 3. The information / documents furnished along with the above application are true and authentic to the best of my knowledge and belief. I / we, am / are well aware of the fact that furnishing of any false information / fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law. Date: Place: Signature of Authorised Person Full Name: Company s Seal: (N.B.: The above declaration, duly signed and sealed by the authorised signatory of the company, should be enclosed with tender document)

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