Using the Online Ethics Form Guide for Applicants

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1 Using the Online Ethics Form Guide for Applicants How to access the form Go to ResearchMaster here: https://rme.vuw.ac.nz/rmeet/ Log onto RM, hover over Ethics and click on Applications Click on Create Application ou can also view any other applications you have in process 1

2 Completing the form Consult the Information page for advice and tips about using the form A red asterisk means the question is compulsory If the applicant is a student, an additional Student Research page appears here Some questions have help text to help you complete them Click on the blue links to move between pages The School code pre-populates. If it is wrong, you can manually change it use the magnifying glass to search for your school code This page is only available for previously approved applications All researchers listed on the form need to sign off on the Signoff page before the form can be submitted. Principal investigators can sign off on behalf of researchers external to Victoria. See signoff page for details 2

3 What the buttons at the top do These buttons access the Comments function (more on this on page 6 of this guide) This button takes you back to the main Ethics menu The green arrows are an additional way of moving between pages Moving between pages automatically saves the page you last worked on, but you can also click the Save button This button allows you to print the form and related documents (more on this on page 5 of this guide) This button shows help for the current page (if any is available) 3

4 What the tab buttons on the left mean The Review tab enables you to assign a Victoria peer reviewer of your choice to access your form and provide comments prior to submission Once you have added someone as a reviewer, they will be able to access and comment on the form when they log in to ResearchMaster This tab returns you to the form itself The Actions tab displays things you can do while the form is at its current stage in the process. From the draft stage, you can delete the form, it to someone as an attachment, submit it, or send an to other researchers listed on the application asking them to sign off. 4

5 Printing out the form and documents Click on the Reports button On the screen which appears, choose what you want to print out, e.g.: the Ethics application, and the format you want to open it with (e.g. PDF). Under Snapshots you can see the form as it appeared when it was submitted, or at a later stage of the process ou can choose to view or print the form itself, the attached documents, or any comments that have been made online about the form. ou can choose to view it in HTML or PDF format 5

6 Making and viewing comments This button allows you to view and make general comments about the form This button allows you to view and make comments about the specific page you re currently on ou can view and print a report listing comments for your application. These may include changes the committee wants you to make before the application can be approved. Click here to make a new comment. While the form is in draft, your research team and peer reviewer (if applicable) will be able to see and add to comments. Committee members will not have access to the form until it is submitted, but once it is submitted they will have access to comments, as will your Head of School and supervisor if you are a student. Therefore, ensure that you delete any confidential comments before submitting the form! A flag here means there are general comments. These may be from other researchers, or from committee reviewers. To access them, click A flag here means there are page-specific comments. Go to the flagged page and click on If the flag is red, you need to pay special attention: these points must be resolved before the application can be approved. 6

7 What happens once the form is submitted? The diagram below shows what happens once the form is submitted. Automated s will prompt you, your Head of School, supervisor if relevant, and the committee whenever action is required in order to progress the form. If you are submitting to the Pipitea subcommittee, you will need to ensure that a School representative reviews the form prior to submission (you can assign a School representative through the Peer Reviewer link on the Review tab of the form). START Applicant completes the application form; submits Student application? Form goes to Supervisor for approval Supervisor approves? Form goes to HoS for approval HoS approves? Anonymous research? Form goes to Committee administrator Committee admin assigns reviewers Form goes to Chair review Reviewers add comments and enter recommendations Chair finalises any comments and enters decision Researcher reviews comments and responds; resubmits application Revisions required? Researcher completes Amendment/ extension page and resubmits Amendment or extension required? Approved. 7

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