Activities, Awards, Honors & Scholarships

Transcription

1 Activities, Awards, Honors & Scholarships STUDENT PROFILE / RECORD OVERVIEW... 3 THE PROFILE PROCESS... 3 STUDENT PROFILES ADDING * UPDATING * DELETING... 4 ACTIVITIES - DEFINITION... 4 ACTIVITIES ADD, EDIT, DELETE... 4 Activities View & Add... 4 Activities - Sorting... 6 Activities - Edit... 6 Activities - Add... 7 Activities Codes Add, Edit, Delete... 8 Activities Codes - Edit... 8 Activitie Codes - Add... 9 Activitie Codes - Delete... 9 Activities Print AWARDS, HONORS & SCHOLARSHIPS - DEFINITION AWARDS, HONORS & SCHOLARSHIPS ADD, EDIT, DELETE Awards, Honors & Scholarships View & Add Awards, Honors & Scholarships - Sorting Awards, Honors & Scholarships - Edit Awards, Honors & Scholarships Add Awards, Honors & Scholarships Codes Add, Edit, Delete Awards, Honors & Scholarships Codes - Edit Awards, Honors & Scholarships Codes Add Awards, Honors & Scholarships Codes Delete P age

2 Awards, Honors & Scholarships Codes Print A+ MENTOR/TUTOR HOURS - DEFINITION A+ Mentor/Tutor Hours View & Add A+ Mentor/Tutor Hours - Sorting A+ Mentor/Tutor Hours - Edit A+ Mentor/Tutor Hours Add A+ Mentor/Tutor Hours Delete A+ Mentor/Tutor Hours Codes Add, Edit, Delete A+ Mentor/Tutor Hours Codes - Edit A+ Mentor/Tutor Hours Add A+ Mentor/Tutor Hours Codes Delete A+ Mentor/Tutor Hours Codes Print P age

3 STUDENT PROFILE / RECORD OVERVIEW The Profile area of the Tyler Student system facilitates the tracking of a student s profile. A student s profile includes the following areas: Activities Awards Discipline Records Honors A student s record can contain an unlimited number of entries in any of the above areas. Each record contains the following types of information: Dates Nature of the award or infraction Names of involved teachers or sponsors The position held or action taken Comments and memos The Profile records can be included on many documents and reports. Activities and Awards may be included on the student s online transcript and other grade reports. The Profile records are structured around a set of incident and action codes that are created at the district level. Any incident code can be paired with any action code. Profile letters can be created and processed through this area, along with a wide variety of profile reports. THE PROFILE PROCESS 1. Staff, with the appropriate security/permissions, record profile entries (Any member of the staff that is listed in Tyler can be included in a Profile record as a witness, participant or sponsor) 2. Entries may be tracked for both internal and state reporting 3. When these entries are involved with state reporting, the SISk12 automates the data tracking and report processing 4. Profile reports and letters may be generated from the Profile records 3 P age

4 STUDENT PROFILES ADDING * UPDATING * DELETING ACTIVITIES - DEFINITION This area should include all school clubs, athletic or academic teams along with any other school related activities that a student may participate in. Transcripts When printing a transcript, you have the option to include a student s activities. A+ A+ volunteer and mentoring hours are tracked here as individual entries. SISK12 then totals these hours and populates the student s A+ tracking screen with the accumulated hours. ACTIVITIES ADD, EDIT, DELETE Activities View & Add 1. From the Home Screen: Click the View/Maintain Menu > Profile > Activities OR Click the Student Profile Button Then click the Activities Button 4 P age

5 Note: Profile records are viewed one student at a time 2. Enter the last name of the student and click the Search Selected Site or Search District button 3. The search results appear, click the blue arrow next to the student that you wish to work with 5 P age

6 Activities - Sorting The Student Activities screen can be sorted by column header. Columns with the black arrows are available for sorting. Left click one time on the Column Header to sort by that column Use the Site Drop Down Box and choose to view activities by school or district Click the Go Button after your selection is made Use the Year Drop Down Box to choose to view activities for different years Click the Go Button after your selection is made See activities for a specific school or the whole district Column Headers Activities - Edit To edit an existing record 1. Click Edit 2. Click the Pencil Button beside the record 3. Click Done when finished making changes 6 P age

7 Activities - Add 1. Click the Add Button to add a new Activity 2. Fill in the fields a. Incident Code (required) b. Verify the Incident Date c. Assign Faculty/Staff d. Assign Action Code (not required but useful) e. Type Comments f. Assign Action Date 3. Click Done Date Club Started Action Date 7 P age

8 Activities Codes Add, Edit, Delete Note: The ability to add, edit or delete codes is dependent upon your level of security within the Tyler system. To access the Code Table you must navigate to the Activities Area and select a student 1. From the Home Screen Click the View/Maintain Menu > Profile > Activities OR 2. Click the Student Profile Button 3. Then click the Activities Button 4. Search for and Select a student 5. Go the Actions Menu and select Code Tables Code Table Activities Codes - Edit 1. Click the Edit button 2. Left click on to the Code you wish to change, it will highlight in blue 3. Type the change 4. Left click on the Description, it will highlight in blue 5. Type the change 6. Click Apply or Done when finished editing 8 P age

9 Activitie Codes - Add 1. Click the Add Button to add a new Code 2. At the bottom of the list a blank line appears highlight, Left click in to it and begin typing 3. When finished typing your additions click Apply or Done Activitie Codes - Delete 1. Left click on the code description of the code that you wish to delete 2. The line highlights 3. Left click on the recycling bin 4. Click OK to the confirmation prompt 9 P age

10 Activities Print There are two choices for printing activities: 1. Print the Screen 2. Print a Report Print SCREEN To print the screen, click the Print icon at the top of the screen 10 P age

11 Print REPORT 1. Left click on the line of the Activity that you want a report for 2. To print a Report, click the Actions Menu > Print Report 3. Select the Options that you are interested in for the report If Letter is selected, the Letter screen will appear. This allows you to choose from existing letters or create a new one. 4. Click Start Report 11 P age

12 Sample Activity Report 12 P age

13 AWARDS, HONORS & SCHOLARSHIPS - DEFINITION Honors and awards records should include any honors, awards, scholarships or special recognition a student has received during their academic career. When printing a transcript, you may choose to include a student s honors, awards & scholarships. AWARDS, HONORS & SCHOLARSHIPS ADD, EDIT, DELETE Awards, Honors & Scholarships View & Add 1. From the Home Screen: Click the View/Maintain Menu > Profile > Honors/Awards OR Click the Student Profile Button Then click the Honors/Awards Button Note: Profile records are viewed one student at a time 1. Enter the last name of the student and click the Search Selected Site or Search District button 13 P age

14 2. The search results appear, click the blue arrow next to the student that you wish to work with Awards, Honors & Scholarships - Sorting The Student Awards, Honors & Scholarships screen can be sorted by column header. Columns with the black arrows are available for sorting. Left click one time on the Column Header to sort by that column Use the Site Drop Down Box and choose to view activities by school or district Click the Go Button after your selection is made Use the Year Drop Down Box to choose to view activities for different years Click the Go Button after your selection is made Column Headers See activities for a specific school or the whole district 14 P age

15 Awards, Honors & Scholarships - Edit To edit an existing record 4. Click Edit 5. Click the Pencil Button beside the record 6. Click Done when finished making changes 15 P age

16 Awards, Honors & Scholarships Add 1. Click the Add Button to add a new Award, Honor or Scholarship 2. Fill in the fields a. Incident Code (required) b. Verify the Incident Date c. Assign Faculty/Staff d. Assign Action Code (not required but useful) e. Type Comments f. Type Comments 2. Click Done 16 P age

17 Awards, Honors & Scholarships Codes Add, Edit, Delete Note: The ability to add, edit or delete codes is dependent upon your level of security within the Tyler system. To access the Code Table you must navigate to the Awards, Honors & Scholarships Area and select a student 1. From the Home Screen Click the View/Maintain Menu > Profile > Awards/Honors OR 2. Click the Student Profile Button 3. Then click the Honors/Awards Button 4. Search for and Select a student 5. Go the Actions Menu and select Code Tables Code Table Awards, Honors & Scholarships Codes - Edit 1. Click the Edit button 2. Left click on to the Code you wish to change, it will highlight in blue 3. Type the change 4. Left click on the Description, it will highlight in blue 5. Type the change 6. Click Apply or Done when finished editing 17 P age

18 Awards, Honors & Scholarships Codes Add 1. Click the Add Button to add a new Code 2. At the bottom of the list a blank line appears highlight, Left click in to it and begin typing 3. When finished typing your additions click Apply or Done Awards, Honors & Scholarships Codes Delete 1. Left click on the code description of the code that you wish to delete 2. The line highlights 3. Left click on the recycling bin 4. Click OK to the confirmation prompt 18 P age

19 Awards, Honors & Scholarships Codes Print There are two choices for printing Awards, Honors & Scholarships: 1. Print the Screen 2. Print a Report Print SCREEN To print the screen, click the Print icon at the top of the screen Print REPORT 1. Left click on the line of the record that you want a report for 2. To print a Report, click the Actions Menu > Print Report 19 P age

20 3. Select the Options that you are interested in for the report If Letter is selected, the Letter screen will appear. This allows you to choose from existing letters or create a new one. 4. Click Start Report Sample Awards, Honors & Scholarships Report 20 P age

21 A+ MENTOR/TUTOR HOURS - DEFINITION A+ Mentor/Tutor records may include any mentor, tutor, volunteer, or community service hours that a student has earned during their academic career. A+ Mentor/Tutor Hours View & Add 1. From the Home Screen: Click the View/Maintain Menu > Profile > A+ Mentor/Tutor Hours OR Click the Student Profile Button Then click the Honors/Awards Button Note: Profile records are viewed one student at a time 2. Enter the last name of the student and click the Search Selected Site or Search District button 21 P age

22 3. The search results appear, click the blue arrow next to the student that you wish to work with A+ Mentor/Tutor Hours - Sorting The A+ Mentor/Tutor Hours screen can be sorted by column header. Columns with the black arrows are available for sorting. Left click one time on the Column Header to sort by that column Use the Site Drop Down Box and choose to view activities by school or district Click the Go Button after your selection is made Use the Year Drop Down Box to choose to view activities for different years Click the Go Button after your selection is made Column Headers See activities for a specific school or the whole district 22 P age

23 A+ Mentor/Tutor Hours - Edit To edit an existing record 7. Click Edit 8. Click the Pencil Button beside the record 9. Click Done when finished making changes 23 P age

24 A+ Mentor/Tutor Hours Add 1. Click the Add Button to add a new record 3. Fill in the fields a. Code (required) b. Verify the Date c. Add Comments (not required but useful) 3. Click Done A+ Mentor/Tutor Hours Delete 1. Click the Recycle Bin at the end of the line 2. Click OK 24 P age

25 A+ Mentor/Tutor Hours Codes Add, Edit, Delete Note: The ability to add, edit or delete codes is dependent upon your level of security within the Tyler system. To access the Code Table you must navigate to the A+ Mentor/Tutor Hours Area and select a student 6. From the Home Screen Click the View/Maintain Menu > Profile > Awards/Honors OR 7. Click the Student Profile Button 8. Then click the A+ Mentor/Tutor Hours 9. Search for and Select a student 10. Go the Actions Menu and select Code Tables Code Table A+ Mentor/Tutor Hours Codes - Edit 1. Click the Edit button 2. Left click on to the Code you wish to change, it will highlight in blue 3. Type the change 4. Left click on the Description, it will highlight in blue 5. Type the change 6. Click Apply or Done when finished editing 25 P age

26 A+ Mentor/Tutor Hours Add 1. Click the Add Button to add a new Code 2. At the bottom of the list a blank line appears highlight, Left click in to it and begin typing 3. When finished typing your additions click Apply or Done A+ Mentor/Tutor Hours Codes Delete 5. Left click on the code description of the code that you wish to delete 6. The line highlights 7. Left click on the recycling bin 8. Click OK to the confirmation prompt 26 P age

27 A+ Mentor/Tutor Hours Codes Print There are two choices for printing Awards, Honors & Scholarships: 3. Print the Screen 4. Print a Report Print SCREEN To print the screen, click the Print icon at the top of the screen Print REPORT 1. Left click on the line of the record that you want a report for 2. To print a Report, click the Actions Menu > Print Report 3. Select the Options that you are interested in for the report 27 P age

28 If Letter is selected, the Letter screen will appear. This allows you to choose from existing letters or create a new one. 4. Click Start Report Sample A+ Mentor/Tutor Hours Report 28 P age