Project Manager x2. Applicant Information Pack

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1 Project Manager x2 Applicant Information Pack

2

3 CONTENTS Welcome from Matt Hyde and Wayne Bulpitt 4 Who we are and what we do 5 Background, how we work, the role, how to apply 6 Personal Specification 7 Salary and Benefits 8 ABOUT THIS PACK Thank you for your interest in this role. This document does not form part of the terms and conditions, but aims to give you more information about the role and its context.

4 WELCOME Scouting changes lives. We make a positive difference in our communities and improve the life chances and outcomes of young people from every background. We get the chance to work with young people at the most important time in their lives: their childhood. Scouting is about opportunity and that s what young people need more than anything else. From support and friendship to new skills and renewed confidence, Scouting brings a spirit of optimism and practicality to its work. We welcome all young people into Scouting and we believe passionately in what we do. We believe that young people have great things to offer. In Scouting, they get the opportunity to discover their potential, benefit from a positive, supportive environment and make a difference. Whether it s setting up an internet cafe in their community, going on canoeing trip with new friends, taking a starring role in a Scout show or leading a trip abroad, we lift spirits, recognise achievement and raise aspiration. All of this is made possible by basic facilities and teams of dedicated adult volunteers. Positive role models are vitally important. We want to inspire a new generation filled with a generosity of spirit, and a determination to make things better for themselves and their communities. Matt Hyde, Chief Executive Wayne Bulpitt, UK Chief Commissioner

5 LIFE CHANGING ADVENTURE Scouting offers life-changing adventure to over 446,000 girls and boys. This makes us the largest mixed youth movement in the UK. We help young people explore their potential, grow in confidence and becomes the active citizens of the future. We make a positive impact on young people, our adult volunteers and the communities in which we live. Offering over 200 different activities from abseiling and archery to drama, street sports and water zorbing, Scouting helps 6-25 year olds grow in confidence, achieve their full potential and become active members of their communities. This is only possible through the efforts of 100,000 volunteers who also enjoy the fun and friendship of Scouting. And you can be part of this great adventure. The Scout Association is a registered charity in the UK and part of a worldwide movement of 40 million Scouts working for peace and global friendship. Every child has the right to an adventure. Life is about grabbing opportunities. It's all about friendship and fun and adventure people who might not normally have the chance for adventure. Scouts are shining lights in their communities. Bear Grylls, Chief Scout

6 OUR STRATEGIC PLAN We are working towards our strategic plan with a focus on the following key areas: Growth We believe that Scouting changes lives, which is why we want every young person in the UK to have the opportunity to get involved Inclusivity We need to remove the barriers to participation Youth shaped Every young person should be able to shape their Scouting experience Community impact We believe that Scouting makes a difference to individuals and to society Read the full plan at HOW WE WORK The UK headquarters of The Scout Association is based at Gilwell Park, Chingford, London, and is operationally divided into four directorates: THE ROLE Responsible for the overall direction, coordination, implementation, execution, control and completion of specific projects ensuring alignment with TSA strategy, commitments and goals. HOW TO APPLY Please ensure in your application form that you provide a statement as to why you believe you are suitable for the role and what you believe you could bring to the post. Ensure you address the points in the person specification (as attached in the relevant job pack). Please download both the application form and fill in the recruitment monitoring form online. The application form should be ed to Please note that if you have not heard from us within two weeks of the closing date please assume that your application has been unsuccessful.

7 THE SCOUT ASSOCIATION Job Description Project Manager x2 Responsible to: Directorate / Department: Salary: Base Location: Line Management Responsibility: Budgetary responsibility: Head of PMO Scouting Operations Band F Gilwell Park, London None Responsible for managing agreed programme and project budgets. External Contacts: Internal contacts: External suppliers and agencies Project Team Members, Programme / Project Board Sponsor and Members The above list is provided for guidance only and is not an exhaustive list of all the contacts with whom the post holder may be required to liaise. Role Summary and Purpose Responsible for the overall direction, coordination, implementation, execution, control and completion of specific projects ensuring alignment with TSA strategy, commitments and goals. Key Tasks lead the planning and implementation of project facilitate the definition of project scope, goals and deliverables define project tasks and resource requirements develop full scale project plans assemble and coordinate project staff manage project budget manage project resource allocation plan and schedule project timelines track project deliverables using appropriate tools provide direction and support to project team manage quality assurance

8 constantly monitor and report on progress of the project to all stakeholders present reports defining project progress, risks and issues and solutions implement and manage project changes and interventions to achieve project outputs project evaluations and assessment of results. Person Specification Skills and Abilities (E= Essential; D = Desirable) critical thinking and problem solving skills (E) planning and organizing (E) decision-making (E) communication skills (E) influencing and leading (E) delegation (D) team work (E) negotiation (D) conflict management (D) adaptability (D) stress tolerance (D) Education and experience (E= Essential; D = Desirable) qualification in project management or equivalent (D) knowledge of both theoretical and practical aspects of project management (D) knowledge of project management techniques and tools (D) direct work experience in project management capacity (D) proven experience in people management (E) proven experience in strategic planning (D) proven experience in risk management (D) proven experience in change management (D) proficient in project management software (D) Experience in working within a Charity with a federated organisation and significant involvement of volunteers in the governance and delivery of projects (D) TSA competencies (as set out in the competency framework) Competency Framework: Level 3 Team Working: Builds strategic relationships both internally and externally.

9 Effective Communication: Develops and communicates organisational strategy. Getting Things Done: Articulates a compelling vision and strategic direction. Customer/Member Care and Support: Identifies long term interests. Leadership, Management and Self-Management: Gains commitment and inspires others to achieve. Skills and Experience: Develops high level professional specialist skills to facilitate job design and delivery. Values and Personal Qualities (including Our Approach) Our Approach If we are to achieve such an ambitious and bold agenda, we need to be clear on the principles that will define our way of working over the next four years. These principles are: Results-focused Ambitious but realistic targets have been agreed for every part of this plan. Volunteers and staff across the Movement will be supported to work towards these goals so that we can unlock our collective power. Partnership and collaboration We make a greater difference when we work with people across society. Effective partnership working will be essential if we are to extend our reach and impact. Evidence-driven We need to build a body of evidence to prove what is working as we work towards our goals. We cannot rely on anecdote. We will build on our existing research to further demonstrate the impact we make on people s lives. We must do this if we are to truly be understood by wider society evidencing our relevance and impact. Sharing and celebrating successes We will achieve more by sharing best practice across the Movement and celebrating successes. We ll find new ways of ensuring we are learning from each other and recognising best practice. Innovation Scouting began with a single, inspired idea and we haven t forgotten the power of innovation. Fresh thinking is the only way to help us achieve our ambitious aims. We will encourage new thinking across the Movement to stimulate creative solutions to age old challenges. Youth-shaped If we empower young people to drive decision-making this will stimulate new thinking and enable us to stay in touch with a fast-changing world. Using digital technology It is an inescapable fact that we live in a digital world. That is why we are investing in digital technology nationally and locally, making our new membership system (Compass) central to making Scouting easier, more efficient and less time consuming. We need to seize the opportunities digital technology offers us to reach new communities, share and debate our ideas, communicate and make volunteering easier.

10 Salary and Benefits Annual Salary: Starting salary non negotiable at 30,708 per annum (including Outer London Weighting) which represents Level 1 of Band F. Salaries are paid monthly by direct transfer on or about the 20 th of the month. Overtime is not paid although time off in lieu may be authorised. Hours of Work: 35 hours per week Location: Gilwell Park, Chingford, London Holiday Entitlement: 25 days per year plus bank holidays. This increases after two years service to 28 days and after five years to 32 days.* * The Scout Association closes completely between Christmas and the New Year, so it is compulsory that annual leave is taken at this time. Probationary Period: This post is subject to a 6 month probationary period. Notice Period: 1 month Employee Benefits an introduction The Scout Association is keen to ensure that employees are offered a range of attractive benefits. At the same time we also need to cater for a variety of needs and lifestyles. Benefits apply to employees upon completion of three months in their role unless otherwise stated. Looking after your health and wellbeing Simply Health medical scheme Employees have access to the Simply Health medical scheme. Full details are available on employment but a summary of the benefits is as follows: Dental 100% - up to 120 Optical 100% - up to 120 Face-to-face counselling sessions up to six sessions Private consultation and diagnostics 100% - up to 300 Physiotherapy/Osteopathy/Chiropractice/Acupuncture/Homeopathy 75% - up to 300 There is an opportunity to add a partner and up to four children to this scheme at an additional cost to the employee. Sickness Absence The Association pays sickness pay above the statutory minimum requirement. Keeping fit and active Employees can benefit from discounted rates on gym membership. Being a member of the Health Club and Wellbeing Scheme gives you and your family access to the lowest corporate membership rates at over 2,000 health clubs, gyms and leisure centres across the UK. Food and Drink

11 Free lunch is provided to all employees when they are working at Gilwell Park between Monday and Friday. Alternative arrangements are in place for staff at our Scout Activity Centres. Free beverages are available at all sites. This benefit is available immediately upon taking up employment. Looking after your future Pension For all employees, the Association has a Group Personal Pension Plan. This plan allows employees to contribute a minimum of 1.5% of their gross salary up to the maximum allowed within HMRC limits. The Association will contribute twice the employee s contribution, up to a maximum of 10% of gross salary. Life Assurance All employees are covered by a scheme which pays two times the basic salary in the event of death in service. Getting to and from work Interest-free season ticket loan Employees may apply for a loan to assist with the purchase of a travel season ticket. The loan will be paid back monthly by automatic deduction from salary. Car parking All sites offer free car parking to employees. Cycle to Work scheme This scheme is a form of salary sacrifice which enables employee s to purchase a bicycle through the Government s Cycle to Work Scheme and can save you up to 50% on the retail value (depending on the employee s tax bracket). Minibus Service (Gilwell Park) A minibus service is provided which collects colleagues at 08:40 and 08:50 from Chingford Station. There is a return minibus service to Chingford Station at 16:55 and 17:15 hours. Looking after your nearest and dearest Carers Leave Up to three days paid leave a year (please see our leave policy). Maternity Leave The Association pays maternity leave above the statutory minimum requirement. Paternity Leave The Association pays paternity leave above the statutory minimum requirement. Childcare Vouchers This scheme is a form of salary sacrifice, enabling employees to purchase childcare vouchers. Start and finish time Employees can apply for some flexibility on their start and finish times of work. Making your money go that little bit further Scout Shops Purchases

12 Employees can make purchases from Scout Shops LTD with a discount of 25% on certain items, excluding uniforms. Restaurant discount card This discount card is in conjunction with TasteCard and allows a range of discounts (up to 50%) on a range of restaurants across the UK. This can be purchased for approximately 30. Developing yourself and others Study and volunteer leave Special leave includes paid leave for volunteering and study leave. Learning and Development The Scout Association offers a range of learning and development opportunities to all staff and is supportive of requests for professional development. Human Resources 2015

Welcome from Matt Hyde and Wayne Bulpitt 4 Who we are and what we do 5 Background, how we work, the role, how to apply 6 Personal Specification 7 What s in it for me 8 Thank you for your interest in this

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