Asia Pacific Region Workshop on Educational Programme and Adult Training, Learning and Development 7-13 December 2015 Baguio, Philippines CIRCULAR 2

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1 Date: 9 October 2015 Asia Pacific Region Workshop on Educational Programme and Adult Training, Learning and Development 7-13 December 2015 Baguio, Philippines CIRCULAR 2 To: Member Organizations of Brunei Darussalam, Hong Kong, Malaysia, Maldives, Pakistan, Philippines, Singapore, Sri Lanka and Thailand We are delighted to send you more information about the workshop and the links to the registration and travel form. Please note the deadlines of form submission and payment as follows: Action Deadline Registration form (complete online) 31 October 2015 Confirmation of reserved participants by AP Region 5 November 2015 Payment of fees to Girl Scouts of the Philippines 15 November 2015 Travel form (complete online) 15 November 2015 The information is available in the appendix attached. Appendix 1 Appendix 2 Appendix 3 Information about the workshop Logistics information List of hotels near the Girl Scouts of the Philippines Headquarters, Manila For further information please contact Grace Tam, Development Executive, Asia Pacific Region at grace.t@wagggsworld.org. Yours in Girl Guiding/Girl Scouting, Ching Ching Wee-Ong Regional Director Asia Pacific Region Committee Members Low Lih Jeng, Chair Marybelle Mariñas Dr Lucy Tan-atichat Nicola Grinstead, World Board Chair Anita Tiessen, Chief Executive Melanie Bennett, Vice Chair Dr Minori Yuda Pinky I-Ling Lin Ching Ching Wee-Ong, Regional Director Registered Charity No

2 Appendix 1 Asia Pacific Region Workshop on Educational Programme and Adult Training, Learning and Development 7-13 December 2015 Baguio, Philippines INFORMATION ABOUT THE WORKSHOP Expected Outcomes of workshop 1. Clear understanding of the WAGGGS Policies and Guidelines on Educational Programme and Adult Training, Learning and Development. 2. Identify strategies to review and further develop the MO s Educational Programme. 3. Identify strategies to support the development of an Adult Training, Learning and Development Framework. Objectives At the end of the workshop, participants will be able to: 1. Explain and discuss the WAGGGS Policies and Guidelines on Educational Programme and Adult Training, Learning and Development with their MOs leadership. 2. Propose relevant policy recommendations to their MOs related to Educational Programme and Adult Training, Learning and Development. 3. Propose to their MOs effective ways to embark on the revision of the Educational Programme. 4. Propose to their MOs steps to review and develop the MOs Adult Training, Learning and Development Framework for accreditation with WAGGGS. 5. Have experienced and/or explored WAGGGS facilitation methods and other tools, i.e. GLOW, i-lead, WLDP and NLDP. 6. Have shared experiences and good practices in these areas. Date 7-13 December 2015 Travel Arrival: The Girl Scouts of the Philippines (GSP) will arrange airport transfers for participants on arrival. Participants are advised to arrive at Ninoy Aquino International Airport, Manila latest by 2.00pm on 7 December 2015 so there is ample time to get to the GSP Headquarters to board the chartered bus to Ating Tahanan Training Centre in Baguio. If you are unable to make it to GSP Headquarters by this time, you might need to arrange own transport to Baguio at your own costs. Travel to Baguio: It takes 5 to 7 hours journey by bus from Manila to Baguio. The chartered bus will depart from GSP Headquarters at 4.00pm on 7 December Packed dinner will be served on board. There will be two planned stops along the way where public toilets (some might have charges of 5 Pesos per use), food stations and convenience stores. Departure: After breakfast on Sunday 13 December 2015, transport will be arranged to take participants from Baguio back to GSP Headquarters in Manila. Please try to get 2

3 flights departing from Ninoy Aquino International Airport, Manila in the later part of the afternoon. Please note that the departure time from Baguio might be adjusted according to the flight times of the participants with departing flights on 13 December. Venue Ating Tahanan Training Centre Girl Scouts of the Philippines 6 South Drive, Baguio City 2600 PHILIPPINES Tel: +63 (74) ; Guard: Fax: +63 (74) at_gsp@yahoo.com Participants will stay in dormitory-type guests houses. For more information, please visit Participants Volunteers and Professionals It is important that suitable participants be selected for this workshop in order to achieve the expected outcomes. We target members who are responsible for the two areas of Educational Programme and Adult Training Learning and Development, i.e. Commissioners, key members and staff responsible for design and implementation of Educational Programme and Adult Training framework. They should have the authority to bring recommendations to the national leadership of the MOs. This workshop is not suitable for members with no national level responsibilities. Each MO is invited to send 4 participants, preferably to have representations from both EP and ATLD functions in the MOs. Each MO is also invited to submit names of 2 reserves. The Asia Pacific Region will confirm the places for reserved participants by 5 November The GSP as the Host MO will be allowed to send 8 participants, and names of 2 reserves. Concept 5-day workshop Two day with focus on EDP (The What and Why) One day with focus on the link between EDP and ATLD (The What and Who) One day with different pathways: EDP and the other ATLD to learn on methods and approaches (the How ) Final day to bring teams together with focus on implementation and way forward (The How and When) Other activities will include: Opening and Closing Ceremonies International Night and Bazaar GSP session 3

4 Language Fees Pre and Post event accommodation at GSP The workshop will be delivered in English. No interpretation service is available. USD380 per person including accommodation, food, workshop materials, airport transfer and transport to and from Baguio from GSP Headquarters. For pre and post accommodation in Manila, air-conditioned and fan rooms are available at the GSP National Headquarters Dormitory on a first-come, first-served basis. Air-conditioned rooms - 3 twin rooms (with 2 single beds) available at USD 49 per room - 1 twin room (with 1 queen bed and TV) available at USD 56 per room Rooms with fans - 3 quadruple rooms (with 4 single beds in each room) available at USD 8 per pax Pre and Post event accommodation at Ating Tahanan Event T-shirt Participants also have the choice to stay at Ating Tahanan before or after the event. The cost is USD 14 per person per night. Participants who choose this option might need to arrange own transportation to and from Manila at own costs. Please consult GSP if you wish to take this option. One event t-shirt will be provided to each participant. The size chart is as below: Size Width (inches) Length (inches) S M L XL XL XL XL XL Financial assistance Insurance and health Member Organizations requiring financial assistance for young women age 30 years and below to attend this workshop are required to indicate the intention in the online registration form. Grant allocations will be decided after registration of participants. Neither Girl Scouts of the Philippines nor WAGGGS can take responsibility for any medical, accident or personaly property claims by participants of the workshop (other than those that may fall under public liability). WAGGGS will also not be liable for travel costs in the event of cancellation of the conference for any reason. All participants must arrange their own insurance for health, accident, travel and personal property. Please also note that self-medication is the responsibility of the participant. In cases of accidents or severe illness, participants will be taken to a hospital situated nearby. Please note that delegates will be charged for medical consultations and treatment. 4

5 Visa to the Philippines Registration Form Participants are responsible for their own visa application. Invitation letters will be supplied to those who require upon request. Visa support packs will be prepared once individual registration forms are received. Each participant is required to complete the online registration form at the following link by 31 October A copy of the form is attached for reference only. Reserved participants will be informed by 5 November 2015, and payment for all participants from each Member Organization should be forwarded to the GSP together after the confirmation. Travel Form Each participant is required to complete the online travel form at the following link by 15 November A copy of the form is attached for reference only. Airport transfers will not be arranged for participants who did not complete the online travel form. Payment of fees Payment of fees for all participants should be transferred to the Girl Scouts of the Philippines bank account by 15 November Places of confirmed participants whose fees did not reach GSP by this date will be cancelled unless the Member Organization has informed WAGGGS APR officially prior to this date that there could be delay in the payment. Below are the bank details of GSP: Bank Account Name: Girl Scouts of the Philippines Bank Name: Banco de Oro, Padre Faura Ermita Branch US Dollar Account Number: Swift Code: BNORPHMM Cancellation Policy Address of the GSP Please be aware that fees are non-refundable. If you do not turn up to the workshop, your fees will be forfeited and will not be returned to you. However, the transfer of the paid fees to a subsitute participant is possible. Girl Scouts of the Philippines National Headquarters 901 Padre Faura Street Ermita, Manila 1000 Philippines Tel : up to 42 international@girlscouts.org.ph 5

6 Appendix 2 Asia Pacific Region Workshop on Educational Programme and Adult Training, Learning and Development 7-13 December 2015 Baguio, Philippines LOGISTICS INFORMATION Currency The unit of currency is the peso (PHP), divided into 100 centavos. Banknotes in wide circulation come in denominations of 20, 50, 100, 200, 500 and 1000 pesos. The most common coins are 1, 5 and 10 pesos. ATMs are widely available and credit cards are accepted at hotels, restaurants and some shops in all but remote areas. Tipping: A 10% service charge is automatically added to the bill at some restaurants, but leaving a little extra is always appreciated (perhaps PHP40 to PHP50 per person if service is not included). Be aware that no person is allowed to enter or leave the Philippines carrying more than 10,000 of coins and banknotes without prior authorisation by Bangko Sentral ng Pilipinas. Those who have not gained prior authorisation will have to declare the excess money at the customs desk. However bringing-in any amount in foreign currency is legal but anything in excess of USD10,000 (or its equivalent) must be declared. Money exchange It is advised that you change to PHP prior to coming to the Philippines or change to local currency when you arrive at Manila airport. It might be challenging for you to change to local currency once we reach the training centre and the programme schedule will not allow you to go out to exchange money. The only other currency that would be recognised in rare cases would be the US Dollar, which is typically used in duty free outlets, internet transactions and overseas travel products sold in the Philippines. Power Electricity in Philippines is 220V, with a frequency of 60hz. Type of plug normally used is the US type as below. Participants are advised to bring own travel adapter should you wish to charge your devices. Temperature Baguio: The average temperature is from C, and it can drop down to 8 C from December to early February. It is advisable to bring some clothes to keep 6

7 yourself warm especially in the evening. Manila: Manila has hot, humid weather all year round and the city's proximity to the equator ensures that the temperature range is small, rarely dropping below 20 C and seldom rising above 38 C. It is a little cooler between November and February. Telecommunications WiFi connection is available in each guest house at Ating Tahanan Training Centre. Pre-paid sim cards are available easily. If you wish to purchase a local pre-paid sim card, it is advisable to do this at the airport especially if you are arriving on the same day as the departure to Baguio. Example of pre-paid sim cards in Philippines: Medication Food Attire during event Participants are responsible to bring own medications that are essential for yourself. Please also bring the doctor s prescription especially for controlled medicines. We will try our best to prepare meals suitable for your dietary requirements. However it is advised that you also bring some own in case the food served does not suit you. You will need: 1. Uniform of your Member Organization (for formal occasion) 2. Girl Guide/Girl Scout T-shirts of your choice A preparation and packing list with more details will be sent in the next communication. 7

8 Appendix 3 Asia Pacific Region Workshop on Educational Programme and Adult Training, Learning and Development 7-13 December 2015 Baguio, Philippines LIST OF HOTELS NEAR GIRL SCOUTS OF THE PHILIPPINES The following information is to help participants who wish to extend their stay before or after the event in Manila, or could not secure places in the hostel of GSP Headquarters. The hotels listed below are near the Headquarters of GSP. It is the responsibility of participants to make hotel bookings for additional days of stay. 5-STAR HOTELS Diamond Hotel Philippines 5-star hotel Address: Roxas Boulevard, Corner Dr. J. Quintos Street, Manila, 1000 Metro Manila Phone:(02) New World Manila Bay Hotel 5-star hotel Address: 1588 Pedro Gil Corner MH Del Pilar, Malate, Manila, 1004 Metro Manila Phone:(02) Hotel Sofitel Philippine Plaza Manila 5-star hotel Address: CCP Complex Roxas Boulevard, Pasay City, Manila, 1300 Phone:(02) STAR HOTEL Waterfront Manila Pavilion Hotel & Casino 4-star hotel Address: United Nations Avenue,CornerMa.Orosa Street, Ermita,Manila 1000,Metro Manila Phone:(02) n=googleplusinitiative 8

9 3-STAR HOTELS Lotus Garden Hotel Manila Address: Padre Faura St, Manila, Metro Manila Phone:(02) GooglePlusInitiative City Garden Suites Manila Address: 1158 A. Mabini St, Ermita, Manila, 1004 Metro Manila Phone:(02) =GooglePlusInitiative Citystate Tower Hotel Address: 1315 Mabini St, Ermita, Manila, 1000 Metro Manila Phone:(02) Bayview Park Hotel Address: 1118 Roxas Blvd, Ermita, Manila, Metro Manila Phone:(02) Best Western Hotel La Corona Manila Address: 1166 M.H. delpilar corner Arquiza Street, Ermita, Manila, 1000 Metro Manila Phone:(02) Hotel Kimberly Manila Address: 770 Pedro Gil St, Manila, 1004 Metro Manila Phone:(02) Pearl Garden Hotel Address: 1700 M. Adriatico St. corner General Malvar St, 1700 Adriatico St, Malate, Manila, 1004 Metro Manila Phone:(02)

10 The Oasis Paco Park Hotel Address: Belen, Paco, Manila, Metro Manila Phone:(02) The Executive Plaza Hotel Address: 1630 A. Mabini Street, Malate, Manila, 1004 Metro Manila Phone:(02)