Jesuit School of Theology G U I D E L I N E S. for the. Doctor of Sacred Theology (S.T.D.) Program

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1 Jesuit School of Theology G U I D E L I N E S for the Doctor of Sacred Theology (S.T.D.) Program Revised 02/19/2014 Jesuit School of Theology of Santa Clara University 1735 LeRoy Avenue, Berkeley, CA Phone: (510) Fax: (510)

2 GUIDELINES FOR DOCTOR OF SACRED THEOLOGY PROGRAM T A B L E O F C O N T E N T S General Information: Introduction & Description 3 Goals & Objectives 3 Admissions 4 Program Requirements 5 Language Proficiency 5 Comprehensive Examination [Also see additional information under disciplines] 6 Research Readiness Review for STD Students 6 Dissertation Proposal 7 Doctoral Dissertation 7 Dissertation Defense 8 Additional Program Information 9 Master's Thesis and Doctoral Dissertation Guidelines: 11 I. Physical Format Guidelines 11 II. Santa Clara University Thesis Submission Policies 15 III. Thesis and Dissertation Submission Procedures 17 IV. Form for Title Page of Thesis, Dissertation, Project or Synthesis Paper 19 APPENDICES: Worksheet 21 Student Review for Research Readiness (2 pages) 22 Petition to Upgrade 2000 or 3000 Level Course to the Advanced Level 24 S.T.D. Petition for Language Certification form 25 Approval of Dissertation Format by GTU Library form 26 Santa Clara University Graduate Thesis Submission form 27 Santa Clara University Graduate Thesis Publication form 28 Dissertation Oral Defense Grade Form 31 2

3 DOCTORATE IN SACRED THEOLOGY Jesuit School of Theology Berkeley, California USA I. Introduction The Doctorate in Sacred Theology is the third cycle in the program of ecclesiastical degrees (Sapientia Christiana, part II, article 72), intended to complete the scientific theological formation, especially through the writing of a doctoral dissertation. Description The Doctorate in Sacred Theology is the highest Roman Catholic ecclesiastical degree in advanced theological study, and is intended to further students theological expertise in preparation for scholarly careers in service to the Church. In keeping with the intellectual tradition and apostolic priority of the Society of Jesus, the program cultivates a critical fidelity to the Roman Catholic tradition, in service of the faith that does justice. It enables students to understand the interplay between faith and culture, preparing them to address theological and pastoral issues that emerge in diverse cultural contexts. The Jesuit School of Theology of Santa Clara University offers the Doctorate in Sacred Theology (S.T.D.) in the following areas: Systematic theology Ethics Biblical Studies (Old and New Testament) Spirituality II. Goals & Objectives Goal I: Students will acquire a depth of knowledge, practical skills, and strong preparation for research and teaching within a particular area of concentration, and hone these in preparation for scholarly careers in service to the Church. Objectives: A. Students will be able to employ the hermeneutical principles and research methods germane to their selected area of concentration. B. Students will gain an advanced level of mastery with respect to their selected area of concentration. C. Students will possess the linguistic skills appropriate to their field of study. D. Students will develop the capacity for doing original and careful research within their area of concentration. E. Students will develop teaching skills. F. Students will be able to relate their academic studies to the advancement of the Church s mission in the world. Goal II: Students will develop a critical fidelity to the Roman Catholic tradition, in service of the faith that does justice. Objectives: 3

4 A. Students will employ historically and philosophically informed knowledge of the tradition in assessing theological positions. B. Students will integrate the perspective of the poor and the marginalized in their reflection on theological and pastoral issues. Goal III: Students will recognize the interplay between faith and culture in addressing theological and / or pastoral issues that emerge in diverse cultural contexts. Objectives: A. Students will incorporate skillful socio-cultural analysis into their reflection on theological and pastoral issues. B. Students will locate theological and pastoral issues in the cultural contexts in which they emerge. III. Admissions The ordinary minimum prerequisites for admission to the STD Program will be a completed STL, or SSL, with a Grade Point Average not less than 3.7. In addition, applicants must supply the following: 1. A completed application form, which is available from the JST Director of Admissions. 2. A non-refundable application fee of $50*. (*International Applicants Fee is waived.) 3. A statement of purpose in which the intended field of concentration is designated, along with reasons for choosing the program, and specification of its relation to your subsequent career plans. 4. An official transcript of your STL or SSL work. 5. Two letters of recommendation addressing your academic qualifications for the STD. Preferably these letters would be from persons who recently taught you. 6. Evidence of proficiency in one modern language suitable for theological research other than your own native language. In addition, candidates who intend to specialize in Biblical Studies must show proficiency in one Biblical language upon application. 7. A major research paper from the STL or SSL Program, which demonstrates your research and writing abilities. 8. Students whose first language is not English must submit TOEFL (Test of English as a Foreign Language) scores, including scores for reading, writing, and speaking portions of the examination. Applicants who have successfully completed a degree program where English is the medium of instruction may petition for a waiver of the TOEFL exam. 4

5 Preference will be given to applicants from Africa, Asia and Latin America; applications of persons from other regions of the world are welcome and will be given serious consideration. Application deadlines for the STD are March 15 th for Fall semester and October 15 th for Spring semester. Students accepted into the STD program may defer matriculation for one-year without being required to re-apply. The requirements of the STD Program are: IV. Requirements 1. Four courses, at the 4000 level or above, during the first year of STD studies. 2. Proficiency in an additional modern language, other than English and other than the modern language required for admission, and in which there is extensive theological literature suitable for the dissertation research. Students in Biblical Studies will also establish proficiency in Greek or Hebrew, the Biblical language being the one not presented for admission to the program. 3. Residency of two years beyond the STL, or SSL; a maximum of five years will be allowed to complete the STD. 4. Successful completion of comprehensive exams in their area of concentration for students who have not completed comprehensive examinations as part of their STL or SSL Program. These should be completed as soon as the student and Academic Advisor deem appropriate. 5. Preparation of a doctoral dissertation to be read and approved by three readers: The Dissertation Director and a second faculty member, both from the full-time permanent faculty of the Jesuit School of Theology at Berkeley; and a third reader who may be from JST, or from an accredited university or graduate theological school other than JST. The students will have a public defense of the completed dissertation. 6. The doctoral dissertation must be filed in the Graduate Theological Union Library, and a copy must be sent to the Congregation for Catholic Education (Statutes, Article 49). 7. A diagnostic interview of the student conducted at the beginning of the STD Program by the Academic Advisor and one other JST faculty member, the results of which will be communicated to the Director of the STD Program. NOTE: Students in all degree programs must maintain a 3.0 Cumulative Grade Point Average (CGPA) to graduate. A grade of B- or better is necessary in all courses used to satisfy a requirement for all Jesuit School of Theology degree programs. 5

6 V. Language Proficiency Language proficiency can be demonstrated by successfully completing one of the following: 1. The GTU language examination; 2. Four semesters of undergraduate language study provided the student has obtained the equivalent of a B grade in the fourth semester; 3. One semester of full-time graduate study in a foreign university in which the language of certification was used for instruction and written work, and for which the student earned the equivalent of a B grade. VI. Comprehensive Examination STD students will take written comprehensive examinations at a point in time that they, in agreement with their Academic Advisors, deem suitable. An oral examination on the written comprehensives will be scheduled if the student s Comprehensive Committee judged it to be necessary in the light of the student s written examination. Students whose native language is not English may petition for an extension of 50% beyond the time allotted for the written examinations. The Department of Bible will be responsible for examination of students in Old and New Testament; the Theology and History Department will be responsible for Systematics; and the Department of Ministry, Ethics, and Society will be responsible for Ethics. Procedures and bibliographies for the examinations will follow protocols designed by the Departments. In order to focus the exam, the Academic Advisor should consult with the student about her/his particular areas of interest and the theologians who are of most importance to the student. The Departments or ad hoc Committees will designate two readers of the examination who will also administer the oral examination if necessary. In cases of disagreement as to whether an oral examination is required, the Dean will appoint a third reader of the written comprehensive examinations. Coordinating the Examination: The students Academic Advisors, in conjunction with JST s Associate Dean s Assistant, coordinate comprehensive examinations and administer them to their respective students. Examination Grade: The two possible grades for the comprehensive examinations are pass and fail, determined by a majority of the board. If the student does not pass the comprehensive examination, one further attempt may be undertaken, but no sooner than 90 days after the first written examination. 6

7 VII. Research Readiness Review for STD Students To ensure that students are given concrete, constructive feedback early in their STD Program, there will be a Research Readiness Review of each student generally at the beginning of the third semester of enrollment. Research Paper Evaluation: At orientation, students will be given a copy of the STD Student Review for Research Readiness form. During their first year, students should request that professors in TWO courses submit an evaluation of their written work. Faculty will evaluate the student s paper, which should be approximately twenty pages in length, and forward a copy of a completed STD Student Review for Research Readiness form to the student s Academic Advisor. These forms, together with copies of the graded papers provided by the student, become part of the student s research readiness file, which is maintained in the JST Associate Academic Dean s office. Students who have earned the STL at JST need only submit ONE form, completed by a faculty member other than the person who directed the student s STL thesis/paper. Students who completed the STL at another institution may, with advisor approval, submit their STL theses for Research Readiness Review by a JST faculty member, and submit one other paper for Research Readiness Review in the usual way. Notification of the Upcoming Review: Prior to the designated semester, the STD Program Director will instruct the Associate Academic Dean s Office to send a letter of notification to the student to be reviewed, requesting that the student arrange an appointment with his/her Academic Advisor at the beginning of the semester. A copy of the letter will be sent to the Academic Advisor. Research Readiness Deliberation: The Academic Advisor, typically in conjunction with one other faculty member, evaluates the review materials with particular attention to identifying strengths and weaknesses and offering suggestions for addressing the weaknesses and promoting the strengths. The Academic Advisor will communicate the substance of this evaluation to the student and to the Director of the STD Program. Successful completion of this research readiness review will be required before a student submits his/her STD dissertation proposal. VIII. Dissertation Proposal The dissertation proposal should contain a title page, an introduction, a statement of the subject matter, the question the dissertation will answer, the method of investigation, a description of its contents, and a tentative schematic outline of the chapters and their approximate length. To this is to be added a bibliography. Ordinarily the proposal would be 5-7 pages in length, excluding the bibliography. The dissertation proposal will be approved by the Director of the STD Program, the Dissertation Director and two other professors, who will ordinarily serve as the readers of the dissertation. 7

8 After the proposal is approved by these four, copies are distributed to all regular permanent members of the JST faculty. Faculty members are invited to submit comments or questions about the proposal to the STD Program Director for up to ten working days after distribution of the proposal. If, in the opinion of the STD Program Director, there are no serious objections after this ten-day period, the proposal takes effect. Notification of approval of the dissertation proposal is communicated by the STD Program Director to the JST Assistant Academic Dean/Registrar and to the Dissertation Director. IX. Doctoral Dissertation The STD dissertation should ordinarily not exceed 100,000 words or 250 pages in length, including notes, bibliography and appendices. It should be typed double-space with letter quality printing following The Chicago Manual of Style/Turabian Manual for Writers. X. Dissertation Defense The public oral dissertation defense is scheduled for two hours at which at least two of the three readers must be present (The third reader may be present by means of a conference call or Skype, the expense of which is to be borne by the student). The protocols for scheduling and conducting the dissertation defense are as follows. A. All three readers should agree that the dissertation is defensible prior to any scheduling for the defense. B. A mutually agreeable date by all members of the committee and the student should be chosen. C. The Associate Academic Dean s Administrative Assistant should be informed of the agreed upon date a minimum of three weeks prior to the proposed defense date. The Administrative Assistant will schedule the defense in a room of appropriate size for a public defense (If the defense requires a conference call hookup then the Administrative Assistant should be informed of this need at the time of scheduling the defense.) The Administrative Assistant will also provide publicity services for the defense and arrange for a simple reception after the defense. D. At the beginning of the defense the student should be given a few minutes to explain the content of the dissertation to the assembled group. E. The committee will have appropriate time to question the student both individually and as a group. F. Once the committee has finished its own questioning, the chair of the committee may invite questions from the audience. This public question period should not last more than about 10 minutes. G. Once public questioning is completed the committee meets privately to determine the outcome of the public defense. They fill out their ballots at that time and the chair gives the ballots to the school registrar by the end of the day of the defense. H. The student is to be informed of the results immediately after the deliberation of the committee. 8

9 The dissertation may be accepted as presented; accepted with the provision of required minor revisions, which must be submitted in writing by the reader(s); or remanded for major revisions, in which case the dissertation must be presented again to the entire Dissertation Committee. (Approved by the Academic Council May 14, 1997; edited and re-approved February 13, 2002; Research Readiness Evaluation modified and approved on September 10, Additional modifications were made in Spring/Fall 2009.) [NOTE: Also see information on degree guidelines, requirements, procedures, comprehensive examination requirements in the sections on individual disciplines.] 9

10 S.T.D.: ADDITIONAL PROGRAM INFORMATION The following information supplements the material contained elsewhere in the STD handbook or in the JSTB catalog. 1. Course work: Students will be required to do four courses during the first year of S.T.D. studies. Normally, courses should be at the 4000 level or above. It is understood that courses counting for the S.T.D. program should involve an extended (at least fifteen pages) research term paper. If you wish to register for a 2000 or 3000 level course and have it count toward your S.T.D. unit requirement, make an arrangement with the professor to do either the reflection or research term paper described above. You should submit a "Petition to Upgrade 2000 or 3000 Level Course to the Advanced Level," available from the Assistant Academic Dean. The form should be signed by you and the professor and submitted to the JST Associate Academic Dean for approval. The fully signed form will be placed in your file and you will be given a copy. If the 2000 or 3000 level course already requires a reflection or research paper which satisfies this understanding, it will suffice that the student submit a copy of the syllabus for the course, attached to the petition form, to count towards the S.T.D. program. Students in all degree programs must maintain a 3.0 Cumulative Grade Point Average (CGPA) to graduate. A grade of B- or better is necessary in all courses used to satisfy a requirement for all Jesuit School of Theology degree programs. Students in the S.T.L. program normally will take courses on a letter-grade basis. 2. Registrations: The S.T.D. student is required to register for two years of full-time study beyond the S.T.L. or S.S.L., and pay full tuition during the two years of required residency. The registration number during these first two years is STD 6600 for those who must still complete S.T.D. comprehensive examinations; and STD 6601 for those who have completed the comprehensive requirement. Once the student has completed two years of full-time registration, s/he enters continuing registration status. While in continuing registration status, the student must continue to register and pay continuing registration fees until the program is complete. (See below.) 3. Languages: Make sure that the STD Modern language requirement is fulfilled. See the petition form for details on how this can be fulfilled. Submit the petition to the JSTB Academic Dean s Office at the appropriate time. 4. Oral defense: Important: You must notify the Assistant Academic Dean when you and your committee have scheduled the oral defense. Defense grade reports will be given to the thesis director for the committee members. 5. Thesis filing: See S.T.D. Thesis Guidelines, below 10

11 6. Continuing Registration: M.T.S., Th.M., S.T.L. and S.T.D. students are considered to be in continuing registration once they have completed their course work plus the required registration for the final thesis, project or synthesis paper. Continuing registration students who entered an Advanced Masters (Th.M., S.T.L.), S.T.D. or Master of Theological Studies (M.T.S.) program in the Fall of 1988 or after will be required to register and are expected to pay the continuing registration fee equivalent to one-half current tuition each semester. Such students will be considered fully registered students, and will have library privileges commensurate with that status. [See the Student Handbook for more information on continuing registration status.] 7 Levels of Distinction: At the successful completion of their dissertation and defense, qualified S.T.D. students will be recommended by their dissertation committees for traditional levels of distinction (i.e., Cum Laude, Magna Cum Laude, Summa Cum Laude), which will be conferred upon those students by and at the discretion of the school. The dissertation committee should notify the Associate Academic Dean s Office of its recommendation. 11

12 Jesuit School of Theology of Santa Clara University MASTER'S THESIS AND DOCTORAL DISSERTATION GUIDELINES The following document provides guidelines for students of the Jesuit School of Theology which incorporate the submission requirements of both the Santa Clara University and the Graduate Theological Union libraries. The physical format standards apply to all dissertations, theses, projects and MTS synthesis papers. However, while all theses and dissertations will be filed with the GTU and SCU libraries, the MTS Synthesis papers and ThM projects will not. Content V. Physical Format Guidelines VI. Santa Clara University Thesis Submission Policies VII. Thesis and Dissertation Submission Procedures VIII. Form for Title Page of Thesis, Dissertation, Project or Synthesis Paper I. MASTER'S THESIS AND DOCTORAL DISSERTATION PHYSICAL FORMAT GUIDELINES Candidates will prepare theses and dissertations according to the standards described in this document. STYLE Turabian is the writing style for Graduate Theological Union theses and dissertations (i.e. Manual for Writers of Term Papers, Theses and Dissertations, 7 th edition, by Kate Turabian). Bibliographical references may be in a format appropriate for the field of study and approved by the Area. For Ph.D. dissertations, the Core Doctoral Faculty approved the placement of footnotes at the end of the manuscript or at the end of each chapter, provided that the form is consistent. In other instances where this document differs from Turabian the student should follow this document. Approval of style is the responsibility of the candidate's committee. ARCHIVAL STANDARDS Before filing all final copies, candidates should present them to the reference librarian at the Graduate Theological Union Library Reference Desk, who will approve the archival nature of the thesis/dissertation. The purpose of the standards is to make sure that theses/dissertations, which are unique documents and will be preserved by the Libraries, are clear and legible and will remain so for the future. 12

13 Library approval is based on the following*: COPIES for approval: Two of the required thesis copies are a part of the Library review and approval TITLE PAGE, with original signatures on all copies PAPER AND PRINT MARGINS ILLUSTRATIVE MATERIAL (including charts and graphs) OTHER MEDIA. ABSTRACT, with original signature of the coordinator Each standard is described below. *As noted in the section entitled STYLE, approval of style is the responsibility of the candidate's committee. Follow these instructions carefully. You may not file your thesis or dissertation or graduate until the physical format of your thesis or dissertation has been approved by the reference librarian. Further questions about archival standards or approval of your thesis/dissertation format may be directed to the GTU Library Reference Desk at or libref@gtu.edu. The GTU Library Reference Desk is open Monday-Friday 9 am 4 pm for these reviews, though special closures may occur. Every attempt will be made to have a staff person on duty during these hours the week preceding the filing date each semester, but at other times during the semester, or if you are on a tight time frame, call ahead or make an appointment. The actual thesis/dissertation document and all of its parts are the responsibility of the student until it is filed. The Library will not be responsible for the safety or keeping of the document or any of its parts. ABSTRACT Students submitting a thesis or dissertation must include an abstract of no more than 350 words, which clearly sets forth the context and conclusions of the thesis or dissertation. It is bound with the thesis or dissertation itself. The abstract should carry the full title of the dissertation and the author s name at the top of the first page. The coordinator s signature should appear on the last page. We suggest that you take copies of the properly formatted abstract page(s) printed on acid-free paper (see below) to the defense with you to simplify obtaining the signature. TITLE PAGE A sample of the thesis title page for your program can be found elsewhere in this program handbook. You must obtain original signatures of all committee members on all copies of the title page. We suggest that you take copies of the properly formatted title page printed on acid-free paper (see below) to the defense with you to simplify obtaining signatures. 13

14 PAPER AND PRINT Both the Santa Clara University and GTU Libraries will retain copies of your thesis or dissertation for posterity. Paper that is acid-free and buffered will prevent the thesis from becoming yellow and brittle over time. Consequently, the quality of the paper is very important and will be checked closely when you come to have your thesis/dissertation approved. The original of the thesis/dissertation and the other required copies must be on a 20 lb. archival bond paper or a 100% cotton rag paper (any acid-free paper that states 100% cotton in the watermark will qualify).* You can purchase Permalife paper, a buffered, archival bond paper, at The Campus Store, 1805 Euclid Avenue, Berkeley, CA. You can also order paper online; click on the links below to access websites with ordering information. Please be careful to obtain the correct paper (Please contact the Reference Desk if you have any questions). Gaylord, (catalog number: MA- PB811); Hollinger Metal Edge, or (catalog number: PB811); University Products, (catalog number: ). * NOTE: The paper must be a 20-lb. acid-free archival bond paper. While 100% cotton acid-free paper will qualify, archival paper can contain a smaller percentage of cotton fiber (even as little as 25%) as long as it is acid-free archival bond (20-lb. weight). You must provide proof that the paper complies with this requirement, i.e. that it is 100% cotton. Proof must be provided at the time you have your thesis/dissertation approved by the library. Save the paper wrapper or box and bring it with you when you have your thesis/dissertation approved. If you have any questions about the paper you are about to use, you should contact the GTU Library Reference Desk (phone: ) well in advance. The print must be letter quality with dark black characters that are consistently clear. Do not print on both sides of a page, every page of the thesis/dissertation must be printed single-sided. SPACING Double spacing is required for the main body of the work except in those places where conventional usage calls for single spacing, e.g., footnotes, indented quotations, tables, etc. 14

15 FONT The type size should be 12 point. Type used for charts, drawings, graphs, tables, footnotes, etc., may differ according to format and space requirements, but should be at least 10 point. Please Note: PhD dissertations are reduced by 50% for distribution. Keep in mind whether or not the text will be legible in this smaller version of the document when choosing the font size. MARGINS Your thesis/dissertation will be bound so that it can withstand use for years to come. (Do NOT bind your thesis/dissertation yourself. The Library will bind your thesis/dissertation for you.) When your thesis/dissertation is bound, it will be trimmed on all four sides. Once it is bound, the left-hand margin will fall into a gutter; for this reason the left margin is larger than the others and is the most critical margin to pay attention to. Margin requirements apply to all pages, whether text, illustration, charts, graphs, or other content. Be sure to check the margins not only on pages with text, but also pages with charts, graphs, or images. Left: 1 1/2 inches Top, right, and bottom: 1 inch Page numbers may be 1/2 inch from edge, but no closer. Check the printer s paper feed to see that the paper is feeding evenly. Margin errors can result from careless paper feeding. CORRECTIONS Corrections of typographical errors and other mistakes should be made by re-printing the page(s) or by photocoping corrected pages on thesis paper. PAGINATION AND ORDER OF MATERIALS TITLE PAGE not numbered ABSTRACT, PREFACE, DEDICATION, CONTENTS, ETC. the numbered separately in Roman (i, ii, iii) at bottom middle of the page MAIN BODY OF THE TEXT numbered with Arabic numerals at the bottom middle of the page at least 1/2 inch from the edge Pagination of the main body of the text should include illustrations. If it becomes necessary to insert materials after typing, the new page should be noted as follows: page 21, then 21a, 21b, 21c, etc. If a page is removed, another numbered page, blank except for the notation "lacking in numbering only" should be inserted in the proper place. 15

16 ILLUSTRATIVE MATERIAL Illustrative materials (e.g. photographs, graphs, charts) should be printed or photocopied on thesis paper since any pages on which illustrations appear must also be on acid-free paper. Black and white as well as color photocopying/printing is acceptable. FINAL PRINTING All pages of the thesis/dissertation should be printed on one side of the paper; pages printed on both sides will not be accepted. OTHER MEDIA The use and format of all other media must be approved by a GTU reference librarian before the submission of the thesis/dissertation. "The library will retain copies of supplemental works in electronic media such as CDs or videotapes which accompany the thesis/dissertation as a courtesy to candidates who wish to include them. However, because such media are unstable and relatively short-lived, such works shall not be considered a part of the archival record of the candidate's fulfillment of the requirements for the degree." NUMBER OF COPIES All JST-SCU degree candidates who must submit a thesis or dissertation for their program must submit at least four (4) archival quality copies of their thesis/dissertation to the JST Assistant Academic Dean s Office. All students writing theses/dissertations focusing on Africa must submit one additional copy in electronic format (see instructions below) which will be sent to the two Jesuit African theologates. All STD students must submit one more copy of the dissertation in accordance with requirements of the Congregation for Catholic Education (cf. Article 39 of Statutes). All copies must have received approval for archival standards from the GTU Library (see above) before submission to the JST Associate Academic Dean s office. Each copy of the thesis should be in a separate envelope. Each copy of the dissertation should be in a separate box. II. THESIS SUBMISSION POLICIES OF SANTA CLARA UNIVERSITY Questions concerning the Santa Clara University policy on graduate theses should be directed to the Office of Research Initiatives ( ). Questions concerning other aspects of these guidelines should be directed to the University Library Administrative Offices ( ). 16

17 Santa Clara University Policies Theses completed in partial fulfillment of a graduate degree must be deposited in the University Archives and made publicly available in the Santa Clara University Library. Furthermore, Santa Clara University has the right to copy and digitize graduate theses. The University also has the right to publish the title, author, and abstract of each thesis on the World Wide Web for University Library use. Authors may choose whether or not to make their complete thesis publicly available via the World Wide Web. Students completing a thesis in partial fulfillment of requirements for a graduate degree at Santa Clara University must submit all copies of the thesis to the JST Assistant Academic Dean for format check and billing, along with the completed Graduate Thesis Submission Form and Graduate Student Thesis Publication Agreement. Guidelines for the preparation of theses and dissertations are available from the Jesuit School of Theology of Santa Clara University. By the posted deadlines, the candidate must submit a signed Graduate Student Thesis Publication Agreement and the required number of the final version of the thesis or dissertation, including original approval pages, to the Associate Academic Dean s Office of the Jesuit School of Theology. The number of copies required for each program is explained elsewhere in this document. The filing deadline for Spring graduates is the first Monday in May, and for Fall graduates, it is the date of the late registration deadline for Fall Semester registration. The printed copies will be bound and deposited in the Libraries of Santa Clara University and of the Graduate Theological Union. If there is any electronic copy made to Santa Clara University, the electronic copy will be made available, subject to any embargo, through a persistent URL embedded in the online catalog record. The candidate will be billed a nominal amount for binding charges. Additional copies of the thesis for the candidate s personal use may be submitted for binding at the same time and will be bound at the same rate, plus charges for shipping and handling if the candidate elects to have personal copies returned by mail. 17

18 III. THESIS and DISSERTATION SUBMISSION GUIDELINES These Guidelines are for use by JST STD, STL and ThM thesis students. Please also see additional program information in the degree Guidelines for each academic program. 1. Length: The minimum length: STL and ThM theses: STL and ThM theses should be at least 75 pages in length. STD dissertations: The STD dissertation should ordinarily not exceed 100,000 words or 250 pages in length, including notes, bibliography and appendices. 2. Physical Format: Use the Physical Format Guidelines included in this packet. 3. Thesis/Dissertation Format Approval and Filing Forms: After all of the readers have approved the thesis as is, and the thesis has been signed (see the sample title page, below), the final typed copies of the thesis/dissertation must be approved for format and paper by the Librarian of the Graduate Theological Union Library before they are submitted to the JST Associate Academic Dean's Office. A form for the GTU Librarian's signature is included with this packet, along with the thesis submission and publication forms required by Santa Clara University. Forms Required: Approval of Thesis/Dissertation Format by the GTU Library Santa Clara University Graduate Thesis Submission form Santa Clara University Graduate Thesis Publication Form. 4. Number of required copies: STL and ThM theses: Four (4) unbound, archive-ready paper copies. STD Dissertations: Four (4) unbound, archive-ready paper copies; Plus (1) additional PDF copy (see below). African Theses and Dissertations: One (1) additional PDF copy (see below). 5. Thesis/Dissertation Submission: Once the readers have approved the thesis or dissertation as is, and signed the title pages of all required copies, and after the GTU Reference Librarian has approved the format and paper, submit the following items to the JST Assistant Academic Dean in the Associate Academic Dean's Office. Each copy of the thesis/dissertation should be in a separate box or envelope: The required number of paper thesis/dissertation copies (see above) STD Dissertations: PDF copy on a CD or memory stick (see below) African Theses/Dissertations: A PDF copy on a CD or memory stick (see below) All three (3) of the required submission forms (see above) A check for the thesis binding fee (see below). 6. Thesis Binding Fee of $60.00 is due at the time the thesis is submitted to the JST Academic Dean's Office. The check should be made payable to the "JST," and submitted 18

19 to the JST Associate Academic Dean's Office along with the required thesis/dissertation copies and the signed GTU and SCU library approval forms (see above). 7. Thesis filing deadlines, registration and graduation: Graduations: JST has two graduation dates each academic year: May (for students who finish during the fall semester or by the spring May deadline) September/October (for students who finish in late May through the summer) Filing Deadlines: Spring graduates: The filing deadline is the first Monday in May. September/October graduates: The filing deadline is the date of the late registration deadline for Fall Semester registration. Fall registrants completing before the spring semester: The filing deadline is the date of the late registration deadline for Spring Semester registration. These students will graduate in May. Registration Requirements: Students must defend and file their theses by the late registration deadline for the upcoming semester in order to avoid having to pay tuition for an additional semester. PDF Copy filing requirements STD dissertations: In addition to required paper originals, STD students should submit their thesis/dissertation to the JST Assistant Academic Dean in PDF format as follows: (1) it to the Assistant Academic Dean as an attachment, and (2) save it on a CD or memory stick and submit it with the paper copies. Theses and Dissertations on Africa: Additional PDF Copies: In addition to the paper and PDF copies described above, ThM, STL and STD students who write a thesis or dissertation focusing on Africa should also submit their thesis/dissertation to the JST Assistant Academic Dean in PDF format as follows: (1) it to the Assistant Academic Dean as an attachment, and (2) save it on a CD or memory stick and submit it with the paper copies. The PDF file will be forwarded to one of the Jesuit African theologates, in Nairobi or Abidjan. If you have a preference, please specify to which theologate we should send it. Hekima College Jesuit School of Theology P. O. Box 21215, Ngong Rd Nairobi Kenya Institut de Théologie de la Compagnie de Jésus Cocody Les Deux Plateaux 27 BP 884 Abidjan 27 Côte d Ivoire Revised 03/21/

20 FORM FOR TITLE PAGE OF THESIS, DISSERTATION, PROJECT, SYNTHESIS PAPER, or EXTENDED RESEARCH PAPER (Title in CAPS) A (dissertation, thesis, project, synthesis paper, or extended research paper) by (Your Name) presented to The Faculty of the Jesuit School of Theology of Santa Clara University in partial fulfillment of the requirements for the degree of (Degree) Berkeley, California ---(month & year of filing)--- Committee Signatures (Type first and last name below line), Director Date (Type first and last name below line), Reader Date IF THERE IS A THIRD READER (Type first and last name below line), Reader Date 20