Block S19 Universiti Teknologi Malaysia UTM Johor Bahru, Johor, MALAYSIA STUDENT PASS APPLICATION

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1 UTM International UTM International Block S19 Universiti Teknologi Malaysia UTM Johor Bahru, Johor, MALAYSIA STUDENT PASS APPLICATION All International students who come to Malaysia for long term program (more than 6 months) are compulsory to apply for Student Pass while studying at UTM. To obtain the Student Pass, the students must get VDR (Visa with Reference Letter) or SPAL (Student Pass Approval Letter) first before coming to Malaysia. Hence, below is the further information for the Student Pass: The following documents are required for applying the VDR and applicant is required to submit complete documents via soonest possible: 1. One (1) copy of the offer letter; 2. One (1) copy of travel insurance/personal insurance. Please make sure that insurance covers treatment expenses at overseas (English Translation); 3. One (1) copy of blue color background passport-sized photo in jpg or img format; 4. One(1) copy of an up-to date certified academic (in English translation) 5. One(1) copy of medical check-up report (English translation) 6. One(1) copy of passport (front page and pages with/without stamps)(passport must be valid minimum 18 months and above) 7. One (1) copy of the information on the Malaysian embassy address in your own country for collection of the VDR letter (to be printed on A4-sized paper) 8. One(1) copy of receipt of VDR/SPAL processing fees-rm Please proceed with payment only after you received the VDR Letter. The following are information on payment to be made for the VDR/SPAL processing fee: Bank Bank Address Account Name CIMB Bank Berhad Ground Floor Student Union Building Universiti Teknologi Malaysia UTM Skudai Johor UNIVERSITI TEKNOLOGI MALAYSIA Account Number Amount Bank Swift Code RM CIBBMYKL HOW TO PAY THE VDR/SPAL PROCESSING FEE? Step 1: Do the transaction at any bank (foreign bank) which offers the service. Step 2: Scan and send the receipt/transaction slip to *Refer to the bank procedure * Before you make a payment, kindly check and please make sure the account details are as above. *Please bring the original receipt during registration.

2 PROCEDURE FOR APPLICATION OF VDR/SPAL FOR NEW STUDENT 1. Students receive offer letter from UTM International via or Air Mail. 2. Students prepare documents for VDR/SPAL application and submit to UTM International through 3. UTM International submits the VDR/SPAL application to the Malaysia Immigration Department (MID) for approval. 4. MID processes the VDR/SPAL application within 2 months. 5. UTM International collects the approved VDR/SPAL and to the student s home address 6. For VDR Holder = Student brings and presents the VDR to Malaysia Embassy at their home country to get Single Entry Visa. Make sure the officer write down a reference number onto the passport. 7. Purchase Flight Ticket to travel to Malaysia (only buy flight ticket after you received the VDR) 8. For SPAL Letter Holder = SPAL is for countries that does not have Malaysian Representative/ Malaysian Embassy such as Iraq. Student brings and presents the SPAL Letter at entrance gate of Malaysia and get a Single Entry Visa. Make sure the officer write down a reference number onto the passport. 9. The Embassy gives a Single Entry Visa to the student to enter Malaysia. Once arrived at the airport students will be given validity of 30/60/90 days Social Pass. 10. Undergraduate and Masters/PhD by Coursework must arrive in Malaysia at least one week before the registration date. 11. Masters/PhD by Research students can register anytime throughout the year. 12. Students complete his/her course registration and submit to International Student Centre-Visa Unit, for the application for Student Pass before the validity of the 30/60/90 days social pass expires. PERSONAL BOND In addition, the Immigration Authority of Malaysia requires all universities in Malaysia to sign a Personal Bond on behalf of the applicant, binding the University for the said sum. To comply with this requirement, the University requires a candidate to lodge with the University the said sum for this purpose. The amount of money paid will subsequently be refunded to the applicant upon completion or withdrawal of his/her study in this University, on the condition that there is no violation of any provision of the Immigration Ordinance 1959 (F.M. 12 of 1969) and Immigration Regulations 1963 (F.L.N 228/63). (Please refer to the Appendix A). Once the applicant has ascertained the rate of bond to be paid, please make the payment to Bursar Office during your registration for that sum of money in Malaysian Ringgit (MYR) before applying for the Student Pass.

3 Table 1 COUNTRY RATE COUNTRY RATE Africa RM 1500 Macau RM 1000 Australia RM 1500 Myanmar RM 750 Bangladesh RM 750 Nepal RM 750 British BNO RM 1500 Pakistan RM 750 Brunei & Brunei PR RM 1500 Philippines RM 750 Canada RM 2000 Portugal RM 1500 China RM 1500 Saudi Arabia RM 1500 Europe RM 1500 Singapore RM 200 Germany RM 1500 Sri Lanka RM 750 India RM 750 Taiwan RM 750 Indonesia RM 500 Thailand RM 300 Iran RM 1500 Tunisia RM 1500 Iraq RM 1500 United Kingdom RM 1500 Japan RM 1000 USA RM 2000 Korea RM 1000 Vietnam RM 1500 Note : The Bond Deposit Rates for countries that are not listed above is RM 1500 PAYMENT RATES FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION 2015 ITEMS CATEGORIES FEE 1 Processing Fees New RM1000 Special Pass (EMGS) RM50 2 Medical Screening After arriving in UTM RM250 3 i-kad EMGS RM50 4 Pass/Stciker Student Pass-Immigration RM60 5 Multiple Entry Visa Immigration Refer to Table 2 6 Delivery Charges i-kad courier (EMGS) RM10 Supporting Letter/VDR Courier RM10 7 Personal Bond (Refundable) Refer to Table 1 8 VDR Processing Fees RM140 9 Admin Fees RM30

4 **Fees subject to Immigration Changes ** Fees shown is excluding 6% GST Table 2 Countries Single/Multiple Entry Visa (RM) Argentina Bangladesh Bhutan Bolivia Burma Brazil Bulgaria Chile Republic of China Costa Rica 9.00 Czech & Slovak Denmark 6.00 Dominican Republic Ecuador 7.00 Finland 7.00 France Haiti Hungary India Indonesia Israel 9.70 Italy 9.50 South Korea Liberia Mexico Myanmar Nepal Panama Pakistan Peru Poland Portugal 6.50 Saudi Arabia Sri Lanka Sudan United States of America 6.00 Uruguay Venezuela Vietnam Countries which are not listed are to pay RM 20.00

5 CANCELLATION OF PROFESSIONAL VISIT PASS Students, who have a valid Student Pass and have completed their course or wish to withdraw from their studies, will have to cancel their Student Pass before they leave the country. The personal bond will be refunded upon cancellation of the student pass provided there are no other claims against the applicants upon completion of studies at UTM. Students must submit application for cancellation 21 days (working days) before travelling date. Students must approach UTM International before purchasing their tickets. UTM will not liable be for any difficulties or any lose for this arrangement. The university will NOT make payment to a third party claim on your behalf. UTM International will keep you updated on the Visa Cancellation Process. RM50 will be charged for Visa Cancellation. Please make sure that your flight ticket is directed to home country only. REMINDER FOR STUDENT Keep an eye on your passport and Student Pass expiry date to avoid penalty for overstay. A student who has overstayed in Malaysia will be brought over to the Immigration Department for questioning by the Immigration Enforcement Officer, accompanied by the Visa Unit officer of this University. Any penalty imposed by the Immigration Department for overstaying or any other penalties must be borne by the student. Please be cautioned that the immigration rules and regulations are constantly being revised and it is YOUR responsibility to stay abreast of any changes made thereof. Please inform us of any changes to your address. We will forward to you important notifications and keep you abreast with changes on immigration rules, regulations and procedures through the . Since, EMGS is a new practice, hence the payment method will be updated soon. For any inquiries: Ms. Suraya bte Azmi Assistant Registrar Student Mobility (Inbound) Global Education Unit UTM International Block S19, Jalan Lengkuk Kempas, Universiti Teknologi Malaysia (UTM) Johor Bahru, Johor, Malaysia. Office : I Fax : Primary I Site:

6 Fill in Online Application Form and send all required documents Issuance of Offer Letter within 1 month by UTM International after received complete Online Application Form by students (if accepted by Host Faculty) UTM submit application for Visa with Reference Letter to Malaysian Immigration Department (MID) in Kuala Lumpur MID processes the VDR/SPAL application within 2 months. UTM International collects the approved VDR/SPAL and to the student s address VDR Holder SPAL Holder Student brings and presents the VDR to Malaysia Embassy at their home country to get Single Entry Visa. Student brings and presents the SPAL Letter at entrance gate of Malaysia s Airport and get a Single Entry Visa. Buy flight ticket and come to Malaysia Student submit documents required for Professional Visit Pass Apply for Cancellation of Professional Visit Pass before leave country. END

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