EXHIBIT 1. the MCDOT TMC Systems Expansion and Relocation RFP. Migration Plan
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- Pierce Harrington
- 7 years ago
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1 EXHIBIT 1 MCDOT TMC Systems Expansion and Relocation Migration Plan This Migration Plan identifies the sequence of steps, coordination, and testing that needs to occur during the MCDOT TMC Systems Expansion and Relocation project. The goal of this Migration Plan is to minimize disruption to TMCoperations during project execution. The following are a list of project stakeholders that are referred to within this Migration Plan: A. TMC Contractor: successful bidder of the MCDOT TMC Systems Expansion and Relocation RFP administered by MCDOT B. MCDOT: Maricopa County Department of Transportation Traffic Management Staff C. MCDOT Integrator: Firm contracted by MCDOT to provide integration services not included in the MCDOT TMC Systems Expansion and Relocation RFP D. MCDOT ITC: Maricopa Department of Transportation Information Technology Center Staff E. MCDOT OET: Maricopa Department of Transportation Office of Enterprise Technology Staff F. Cox Communications: Cable TV provider G. Qwest: Leased Line provider H. MAG: Maricopa Association of Governments (Contact: Audrey Skidmore) I. RCN Network Manager: Regional Community Network manager (Kimley-Horn s David Haines) J. ADOT: Arizona Department of Transportation (Contact: Darrell Bingham) K. DPS: Arizona Department of Public Safety (Contact Granciano Cervantes) The work items listed within each step can occur concurrently as mutually agreed to by MCDOT and the TMC Contractor; however, all work items (including coordination and testing) within each step shall be completed and tested, prior to starting the next step of this Migration Plan (i.e., All work items within Step 1 shall be completed before starting Step 2; all work items in Step 2 shall be completed before starting Step 3; etc.) The TMC Contractor shall be responsible for coordinating all work items (including work items provided by other project stakeholders), scheduling the dates/times for when these various activities need to be completed, and tracking the progress of each of these work activities throughout the duration of the project. Step 1 Implementation of New Equipment The items of work identified within this section (Step 1) are work items that need to happen before connecting to the existing TMC Network and before relocating any equipment to the new TMC location. All items of work identified within this step can occur without any disruption to current TMC operations. Page A1
2 A. Fiber Optic Cable: 1. The TMC Contractor shall start coordinating the fiber optic cable installations and connections with the MCDOT Integrator and MCDOT OET. The TMC Contractor shall plan for a minimum of 4 weeks for the MCDOT Integrator and MCDOT OET to complete their portions of the fiber optic cable installations that need to occur during Step The TMC Contractor shall coordinate the location of the new fiber optic patch panel being installed in the new equipment racks. TMC Contractor shall coordinate the schedule for when the MCDOT Integrator or MCDOT OET will be installing the new fiber optic cable and fiber optic patch panel within the TMC equipment room. 3. The TMC Contractor shall coordinate the location of the new fiber optic patch panel being installed in the Main Computer Room (Engine Room). 4. The TMC Contractor shall coordinate with the MCDOT Integrator and MCDOT OET and provide an as-built diagram for the new fiber optic cable route between the two new fiber optic patch panels (i.e., between the Engine Room and TMC equipment room). These as-builts shall provide the following information: a. The fiber optic cable size/type (i.e., fiber count / single-mode) on both sides of each splice point. b. A splice detail for all splice points, if any. c. The equipment cabinet/rack location and number at each end of the fiber optic cable run. A room layout will be needed to clarify the cabinet/rack locations within both the Engine Room and TMC equipment room. d. The fiber optic cable assignments for all fibers (identified by fiber number and buffer tube / fiber colors) being dedicated for MCDOT TMC connectivity, including but not limited to: i. Fibers for existing TMC switch connectivity to new core switch #1 ii. Fibers for existing TMC switch connectivity to new core switch #2 iii. 8-Fibers reserved for RCNconnectivity (4 active & 4 spare) iv. Fibers reserved for direct connectivity to ADOT TOC (not including RCN paths) v. Any temporary fiber paths needed for this TMC relocation project, to minimize down time vi. All Spare TMC Fibers e. The TMC Contractor shall provide a draft set of as-builts before Step 1 is considered complete, since these as-builts will be needed at the beginning of Step 2. A final set of fiber as-builts shall be submitted by the TMC Page A2
3 Contractor before Final Acceptance is issued for this project. 5. The TMC Contractor shall coordinate with the MCDOT Integrator and MCDOT OET and submit an RCN relocation plan with scheduled dates for when the RCN equipment will have phased interruptions. The RCN Phased Cut-Over Plan shall be submitted to MCDOT for review by MAG and the RCN Network Manager. The RCN Phased Cut- Over Plan shall include, at a minimum, the following: i. All temporaryrcn fiber paths and connections (Note that jumpers will be allowed to patch RCN paths through the Engine Room during temporary conditions, but all final configuration RCN fiber paths shall be spliced, leaving just one set of jumper connections between the new TMC patch panel and the RCN switch.) ii. The preliminary dates scheduled for each activity that impacts a RCN fiber path. iii. Demonstrate that only one side of the RCN fiber ring will be down at any given time. (The only exception will be for when the RCN switch is physically relocated to the new TMC building) 6. Labeling: The TMC Contractor shall coordinate with MCDOT and the MCDOT Integrator on the labeling convention. a. The TMC Contractor shall furnish and install device name labels (i.e., patch panel names) for each new and existing fiber optic patch panel within the Durango Complex that has a fiber path being used for connectivity to the, and within, the new TMC Building. b. The TMC Contractor shall furnish and install cable labels at each end of the cables entering into the patch panels. Each cable label shall identify the panel name and cable type of the panel to be connected at the cable end and the panel name/location connected at the other end of the cable path. B. Brycon Construction Work Items: 1. Prior to the TMC Contractor performing any work, the TMC Contractor shall review the Traffic Management Center 2912 West Durango Street Plans and Specifications prepared by Jacobs with respect to what has been installed by Brycon Construction. 2. The TMC Contractor shall coordinate with MCDOT and resolve any discrepancies between what was required to be installed by Brycon Construction and what was installed. 3. The TMC Contractor shall independently test all cable infrastructure (both power and communications, including cables, outlets/jacks, panels, etc.) provided by the Brycon Construction and submit a test report certifying that this cabling infrastructure has been tested and is working properly. 4. The TMC Contractor shall coordinate with MCDOT and resolve any modifications with the cabling infrastructure. TMC Contractor shall include a minimum of 4 weeks, within the TMC Contractors schedule and from the time the TMC Contractor reports the deficiencies in writing to MCDOT, for Page A3
4 MCDOT to resolve/correct any deficiencies in the Brycon Construction work items. C. Video Wall: TMC Contractor shall complete all the following work items related to the video wall: 1. Video Wall Display Structural Analysis. 2. Wall Structure Modifications and Finishes. a. The TMC Contractor shall be responsible for sealing all wall penetration made in the TMC Equipment Room walls, by the TMC Contractor or Subcontractors of the TMC Contractor, to ensure the FM-200 rating for the Equipment Room is maintained. 3. LCD Flat Panel Video Wall Displays: a. Mounting: The TMC Contractor shall furnish and install the LCD Flat Panel Video Wall Displays on the wall structure and addany final wall finishes needed. b. Cabling: The TMC Contractor shall furnish and install all cabling (power and communications) to connect the LCD Flat Panel Video Wall Displays to the Video Wall Display System. c. Labeling: The TMC Contractor shall coordinate with MCDOT and the MCDOT Integrator on the labeling convention. The TMC Contractor shall furnish and install asset tag labels and device name labels (i.e., device name as it is used within the system software), if different from the asset tags, for each display. The TMC Contractor shall furnish and install cable labels at each end of the cable. Each cable label shall identify the device name and port name/type of the device to be connected at the cable end [i.e., To: LCD Display #1 (Input 1/DVI-D)] and the device name and port name/type connected at the other end of the cable [i.e., From: Video Wall Processer (Input 4/DVI- D)]]. d. Testing: The TMC Contractor shall perform testing of each display to verify it is operating properly as a standalone device and as an integrated device with the Video Wall Display System. 4. LCD Video Wall Display System. a. Mounting: The TMC Contractor shall furnish and install the LCD Video Wall Display System equipment and all necessary mounting hardware within the equipment racks. b. Cabling: i. The TMC Contractor shall furnish and install all cabling (power and communications) to connect the Video Wall Display System to the LCD Video Wall Displays and other devices provided within Step 1 (i.e., Cable TV Receivers and KVM/PCs) ii. The TMC Contractor shall furnish and install all cabling Page A4
5 between Video Wall Display System and the mounting locations of other devices provided in future steps (i.e., get the cable infrastructure installed and ready for the next steps). c. Labeling: The TMC Contractor shall coordinate with MCDOT and the MCDOT Integrator on the labeling convention. i. The TMC Contractor shall furnish and install asset tag labels and device name labels (i.e., device name as it is used within the system software), if different from the asset tags, for each device component within the Video Wall Display System. ii. The TMC Contractor shall furnish and install cable labels at each end of the communications cable. Each cable label shall identify the device name and port name/type of the device to be connected at the cable end [i.e., To: Video Wall Processer (Input 4/DVI-D)] and the device name and port name/type connected at the other end of the cable [i.e., From: LCD Display #1 (Input 1/DVI-D)]. iii. The TMC Contractor shall furnish and install cable labels at the power outlet/strip end of the cable identify the device name the power cord belongs to. d. Testing: The TMC Contractor shall perform testing of the Video Wall Display System to verify it is operating properly as a standalone device and as an integrated device with the Video Wall Display System LCD Flat Panel Video Wall Displays and other items provided within Step 1. D. Equipment Cabinets and Basket Trays: 1. The TMC Contractor shall furnish and install the equipment cabinets and basket trays. a. All equipment cabinets shall be installed with both horizontal and vertical cable management hardware. Separate horizontal and vertical cable management provisions shall be provided to separate power cables from communications cables. b. All equipment cabinets shall have basket trays installed above the equipment cabinets and between the equipment cabinets and the equipment room wall penetration points and wall mounted equipment locations. Separate basket trays shall be provided to separate power cables from communications cables. c. The basket tray systems (both power and communications) shall include strain relief cable drop outs to transition from the basket trays mounted above the equipment cabinets and to cable entry points below (i.e., the cable trough within the floor). 2. Power System: a. The TMC Contractor shall verify all the equipment cabinets power Page A5
6 conduit and cabling (including junction boxes and outlets), the over current protection devices (i.e., breakers) and all the necessary power connections for the equipment cabinet power supplies. The TMC Contractor shall furnish and install all vertical mounted power strips within the equipment cabinets. b. The TMC Contractor shall test all power outlets and ensure power levels are within the operating range of all equipment that is to be mounted within the equipment cabinets. 3. Labeling: The TMC Contractor shall coordinate with MCDOT and the MCDOT Integrator on the labeling convention. The TMC Contractor shall furnish and install equipment cabinet identification labels (i.e., Cabinet #1) for each equipment cabinet. E. Control Room Millwork/Furniture: 1. Prior to fabrication, delivery, and installation of the control room millwork/furniture, the TMC Contractor shall coordinate all power/communications outlets/jacks and cable routing provisions (i.e., horizontal and vertical cable management) needed within and connected to the control room millwork/furniture. 2. The TMC Contractor shall furnish and install control room millwork/furniture (including all power/communications outlets/jacks and horizontal and vertical cable management) at the TMC Operator Workstations, TMC Operator Offices, Credenza and Printer Work Area, and the Recessed Audio/Video Cabinet locations that are connected to the TMC Network. 3. The TMC Contractor shall coordinate all communications outlet/jacks connected to the MCDOT ITC network with MCDOT ITC. F. Network Appliances: 1. Network Core Switches (2 new) a. Prior to the TMC Contractor performing any power or communications cabling infrastructure work, the TMC Contractor shall coordinate with the MCDOT Integrator to identify and confirm all power requirements (i.e., 120 or 240 VAC and operating load), all communications port requirements (port capacity, port type, connector type, and port naming convention), and all equipment mounting provisions. b. Prior to receiving delivery of the Network Core Switches, the TMC Contractor shall furnish and install all power outlets and communications patch panels within the equipment cabinets. c. The TMC Contractor shall coordinate the delivery (date and time) of the MCDOT furnish Network Core Switches. Upon delivery, the TMC Contractor and the MCDOT Integrator shall review the bill of materials for the Network Core Switches to confirm all materials have been delivered as expected. A visual inspection of the materials shall also be performed by the TMC Contractor and the MCDOT Integrator and Page A6
7 c. Labeling: The TMC Contractor shall coordinate with MCDOT and Page A7 any damaged items shall be noted. Any discrepancies between what was delivered and what was expected; as well as, any materials that visually appear damaged, shall be reported by the TMC Contractor to MCDOT, in writing the day the delivery takes place. b. Without connecting power to the Network Core Switches, the TMC Contractor shall install the Network Core Switches within the equipment cabinet. c. The TMC Contractor shall coordinate the schedule for the MCDOT Integrator to power-up the two Network Core Switches, configure new core switches, and install jumpers between the two Network Core Switches. d. Upon completion of the MCDOT Integrator initial configuration and testing of the Network Core Switches, the TMC Contractor shall install jumpers between the Network Core Switches and the patch panels / other Step 1 devices requiring network connectivity. e. Labeling: The TMC Contractor shall coordinate with MCDOT and the MCDOT Integrator on the labeling convention. i. The TMC Contractor shall furnish and install asset tag labels and device name labels (i.e., device name as it is used within the system software), if different from the asset tags, for each Network Core Switch. ii. The TMC Contractor shall furnish and install cable labels at each end of the jumper cables. Each cable label shall identify the device name and port name/type of the device to be connected at the cable end and the device name and port name/type connected at the other end of the cable path. iii. The TMC Contractor shall furnish and install cable labels at the power outlet/strip end of the cable identify the device name the power cord belongs to. f. Network Testing: TMC Contractor shall coordinate and facilitate Step 1 network testing with both MCDOT and the MCDOT Integrator representative present. Both the TMC Contractor and the MCDOT Integrator shall work together to resolve any network issues (cabling and configuration) and shall re-test the Step 1 network until all issues are resolved and 100% of the Step 1 network devices are communicating properly. G. Personal Computers (PCs): 1. The TMC Contractor shall perform the following for all PCs furnished and installed by the TMC Contractor: a. The TMC Contractor shall power-up and configure the operating system and all TMC Contractor provided software. b. The TMC Contractor shall coordinate with MCDOT for any additional software being provided and installed by MCDOT ITC.
8 the MCDOT Integrator on the labeling convention. i. The TMC Contractor shall furnish and install asset tag labels and device name labels (i.e., device name as it is used within the system software), if different from the asset tags, for each PC. ii. The TMC Contractor shall furnish and install cable labels at each end of the jumper cables. Each cable label shall identify the device name and port name/type of the device to be connected at the cable end and the device name and port name/type connected at the other end of the cable path. ii. The TMC Contractor shall furnish and install cable labels at the power outlet/strip end of the cable identify the device name the power cord belongs to. d. Upon successfully testing (including network configuration testing) of fully configured PCs, the TMC Contractor to provide PC Restore Disc for each PC with license number on case/disc label 2. Equipment Room TMC Network Connected PCs: All new PCs that will be connected to the TMC Network (i.e., the new Network Core Switches) shall be furnished and installed, by the TMC Contractor, as part of Step 1. Each computer shall be installed within the equipment cabinets and the associated desktop monitors, keyboards, and mice for controlling these PCs shall be installed at the workstation/office locations and connected to the PCs via the KVM Switch. a. The TMC Contractor shall furnish and install all mounting hardware within the equipment cabinets to facilitate mounting the PCs within the equipment cabinets. b. The TMC Contractor shall furnish and install the PCs within the Equipment Cabinets and provide all cabling necessary to connect the PCs to the equipment cabinet power strips and to the KVM Switch. c. The TMC Contractor shall furnish and install all desktop monitors, keyboards and mice at the workstation/office locations and provide all cabling necessary to connect the desktop monitors, keyboards and mice to the KVM Switch. d. The TMC Contractor shall coordinate with MCDOT for any additional software being provided and installed by MCDOT Integrator. e. The TMC Contractor shall coordinate PC NIC configurations and connections to the TMC Network (i.e., the new Network Core Switches) with MCDOT Integrator. TMC Contractor to furnish and install all Ethernet cabling (patch cords and patch panels) between the PCs and the new Network Core Switches. f. PC Network Configuration test: The TMC Contractor shall coordinate and facilitate PC Network Configuration test (for all PCs) with both MCDOT and the MCDOT Integrator representative present. Both the TMC Contractor and the MCDOT Integrator shall work Page A8
9 together to resolve any network issues (cabling and configuration) and shall re-test the PCs until all issues are resolved and 100% of the PCs are communicating properly. 3. MCDOT ITC Network Connected PCs: All new PCs that will be connected to the MCDOT ITC Network (i.e., requiring internet connectivity) shall be furnished and installed, by the TMC Contractor, as part of Step 1. a. The TMC Contractor shall coordinate PC NIC configurations and connections to the MCDOT ITC Network with MCDOT ITC. b. PC Network Configuration and Internet Test: The TMC Contractor shall coordinate and facilitate PC Network Configuration and Internet Connectivity Test (for all PCs) with both MCDOT and the MCDOT ITC representative present. Both the TMC Contractor and the MCDOT ITC representative shall work together to resolve any network issues (cabling and configuration) and shall re- test the PCs until all issues are resolved and 100% of the PCs are communicating properly. c. MCDOT Workstations and Office Locations i. The TMC Contractor shall furnish and install PCs within the Workstations and Office Locations. ii The TMC Contractor shall furnish and install the PCs with their associated docking stations, desktop monitors, keyboards, and mice. iii. For the TMC Offices, the TMC Contractor shall connect the PCs to MCDOT ITC network at the wall outlet location within the office. The TMC Contractor shall furnish and install all Ethernet patch cords between the patch panels and the MCDOT ITC Network switch, in the MCDOT ITC data closet. iv. For the TMC Floor workstations, the TMC Contractor shall furnish and install all Ethernet cabling (including patch cords and patch panels) between the PCs and the MCDOT ITC Network switch, in the MCDOT ITC data closet. d. Equipment Room TMC PCs (requiring internet connectivity) i. The TMC Contractor shall furnish and install all mounting hardware within the equipment cabinets to facilitate mounting the PCs within the equipment cabinets. ii The TMC Contractor shall furnish and install the PCs within the Equipment Cabinets and provide all cabling necessary to connect the PCs to the equipment cabinet power strips and to the KVM Switch. iii. The TMC Contractor shall coordinate with MCDOT for any additional software being provided and installed by MCDOT Integrator. Page A9
10 iv. TMC Contractor to furnish and install all Ethernet cabling (including patch cords and patch panels) between the PCs and the MCDOT ITC Network switch, in the MCDOT ITC data closet. H. KVM Switch: Here within, the KVM Switch materials furnished by MCDOT and installed by the TMC contractor includes the Cat 5 Transmitters, KVM Extender and VGA Extender as shown in the TMC System Diagram. 1. Prior to the TMC Contractor performing any power or communications cabling infrastructure work, the TMC Contractor shall coordinate with the MCDOT Integrator to identify and confirm all power requirements (i.e., 120 or 240 VAC and operating load), all communications port requirements (port capacity, port type, connector type, and port naming convention), and all equipment mounting provisions. 2. Prior to receiving delivery of the KVM Switch, the TMC Contractor shall furnish and install all power outlets/strips and communications patch panels within the equipment cabinets. The TMC Contractor shall furnish and install all cabling (power and communications) between the workstation locations and the equipment cabinet patch panels and power panel. The TMC Contractor shall furnish and install all communications cabling between the office locations and the equipment cabinet patch panels. 3. The TMC Contractor shall coordinate the delivery (date and time) of the MCDOT furnish KVM Switch. Upon delivery, the TMC Contractor and the MCDOT shall review the bill of materials for the KVM Switch to confirm all materials have been delivered as expected. A visual inspection of the materials shall also be performed by the TMC Contractor and any damaged items shall be noted. Any discrepancies between what was delivered and what was expected; as well as, any materials that visually appear damaged, shall be reported by the TMC Contractor to MCDOT, in writing the day the delivery takes place. 4. The TMC Contractor shall install and configure KVM Switch. The TMC Contractor shall furnish and install all patch cords between the patch panels and the KVM Switch and all patch cords between the equipment cabinet mounted PCs and the KVM Switch. 5. Labeling: The TMC Contractor shall coordinate with MCDOT and the MCDOT Integrator on the labeling convention. i. The TMC Contractor shall furnish and install asset tag labels and device name labels (i.e., device name as it is used within the system software), if different from the asset tags, for each KVM Switch device. ii. The TMC Contractor shall furnish and install cable labels at each end of the patch cords. Each cable label shall identify the device name and port name/type of the device to be connected at the cable end and the device name and port name/type connected at the other end of the cable path. Page A10
11 iii. The TMC Contractor shall furnish and install cable labels at the power outlet/strip end of the cable identify the device name the power cord belongs to. 6. PC/KVM Configuration Test TMC Contractor shall coordinate and facilitate Step 1 PC/KVM Configuration Test testing with a MCDOT representative present. The TMC Contractor shall resolve any KVM Switch issues (cabling and configuration) and shall re- test the Step 1 KVM Switch devices and configuration until all issues are resolved and 100% of the Step 1 KVM Switch devices are communicating properly with the new PCs. I. IP Camera: 1. The TMC Contractor shall coordinate the installation location and focal length of the IP camera, prior toordering/purchasing and IP Camera related materials. 2. The TMC Contractor shall furnish and install the IP Camera mounting hardware, power and communications cabling (including outlet boxes and cable jacks) between the IP Camera mounting location and the equipment cabinet patch panel and the power panel. 3. The TMC Contractor shall furnish and install the IP Camera (including connecting it to the power system and TMC network). 4. IP Camera Network Test The TMC Contractor shall provide a means for testing the IP Camera, through the TMC network. TMC Contractor shall coordinate and facilitate Step 1 IP Camera Network Test testing with both MCDOT and the MCDOT Integrator representative present. Both the TMC Contractor and the MCDOT Integrator shall work together to resolve any network issues (cabling and configuration) and shall re-test the Step 1 the IP Camera until all issues are resolved and the IP Camera is configured and communicating properlyover the TMC network. J. GPS Antenna: 1. The TMC Contractor shall coordinate with the MCDOT Integrator for the installation of new GPS antenna and antenna cable. The MCDOT Integrator will furnish and install the new antenna and antenna cable during Step 1. The existing GPS time clock will be relocated during a later step in the migration plan. K. Patch Cords and Fiber Jumper Cables: 1. The TMC Contractor shall furnish and install all patch cords and fiber jumper cables. The TMC Contractor shall coordinate with MCDOT and confirm the MCDOT color code requirements for all patch cords and jumper cables, prior to ordering/purchasing any patch cords or fiber jumper cables. 2. The TMC Contractor shall furnish and install all patch cords and fiber jumper cables during Step 1 of this migration plan. 3. The TMC Contractor shall coordinate with the MCDOT Integrator on the locations and required patch cords for equipment that will be relocated from existing TMC. 4. The MCDOT Integrator will make connections to relocated equipment during a later step in the migration plan. 5. Labeling: The TMC Contractor shall coordinate with MCDOT and the Page A11
12 MCDOT Integrator on the labeling convention. The TMC Contractor shall furnish and install cable labels at each end of the patch cords and jumper cables. Each cable label shall identify the device name and port name/type of the device to be connected at the cable end and the device name and port name/type connected at the other end of the cable path. L. Cox Communications: 1. The TMC Contractor shall coordinate the delivery (date and time) of two cable TV receivers furnished by Cox Communications and installed by TMC Contractor. Upon delivery, the TMC Contractor and the MCDOT shall review the bill of materials for the two cable TV receivers (with power cords and remote controls) to confirm all materials have been delivered as expected. A visual inspection of the materials shall also be performed by the TMC Contractor and any damaged items shall be noted. Any discrepancies between what was delivered and what was expected; as well as, any materials that visually appear damaged, shall be reported by the TMC Contractor to MCDOT, in writing the day the delivery takes place. 2. The TMC Contractor shall coordinate with MCDOT for location of Recessed Audio/Video Cabinet and mounting of the two cable TV receivers so that the remote controls for the receivers can operate properly through the Audio/Video Cabinet door without needing to open the door. a. The TMC Contractor shall verify the video signal and connector types to be provided on the two cable TV receivers, before doing the following: b. The TMC Contractor shall install two sets (High Definition and Standard Definition) cable jacks for the audio/video cabinet. Note that the High Definition cable jacks shall be provided even if MCDOT choose to go with only Standard Definition during initial install. c. The TMC Contractor shall provide two sets of cables (High Definition and Standard Definition) between audio/video cabinet and video wall processor. Note that the High Definition cables shall be provided even if MCDOT choose to go with only Standard Definition during initial install. 3. The TMC Contractor to coordinate with MCDOT for location of the new TV within the TMC Coordinator office. The TMC Contractor to furnish and install the new TV, connect the TV to coaxial cable outlet within office and verify cable channels are working properly. TMC Contractor to coordinate with the MCDOT Cox Communications representative to resolve any issues found during testing. M. Qwest: 1. The TMC Contractor shall coordinate with Qwest, through MCDOT and OET to obtain a schedule for the installation of new OC3 circuit which will replace existing T1 connections. This coordination shall be performed one month prior to the beginning of Step 3 of the Migration Plan. Page A12
13 N. DPS Equipment: 1. Relocation to be performed by DPS staff. TMC Contractor shall coordinate with Graciano Cervantes at one month prior to the beginning of Step 3. Step 2: Testing of new TMC equipment prior to relocating existing equipment The items of work identified within this section (Step 2) are work items that need to happen after all Step 1 work items are completed and before relocating any existing equipment to the new TMC location. All items of work identified within this step should have minimal disruptions to current TMC operations. In order to minimize the potential disruptions, the TMC Contractor shall coordinate with the MCDOT Integrator and propose a Back-Up Plan of events to restore TMC operations back to existing condition, in the event that a problem occurs. The primary purpose of Step 2 is to connect the new TMC Network (provided in Step 1) to the existing TMC network, without relocating any existing equipment, and verify all new PCs are configured and operating properly with the existing TMC equipment that will be relocated in a later step. A. Fiber Optic Cable: 1. The MCDOT Integrator willprovide the following: a. Ensure the RCN and its associated fiber paths are not be disrupted in any way during Step 2 b. Within the Engine Room, the MCDOT Integrator to install fiber jumpers/splices between the new fiber optic patch panel (connected to the new TMC building) and the existing fiber patch panel (connected to the existing TMC equipment room) 2. TMC Contractor shall coordinate and observe the following fiber optic cable testing activities being performed by the MCDOT Integrator: a. Power meter test the new RCN and ADOT TOC fiber paths between new TMC and Main Computer Room (Engine Room). Note that this is to verify this new fiber path will work in future migration plans step(s) b. Power meter test all temporary and spare fiber paths between new TMC and Main Computer Room (Engine Room). c. Power meter test all temporary new paths between the new TMC and existing TMC. B. Network Appliances: 1. Existing Core Switch (at the existing TMC) a. The MCDOT Integrator will provide and install new mini-gbics within existing core switch at existing TMC for connectivity to both new Network Core Switches b. The MCDOT Integrator will configure the existing core switch for Page A13
14 connectivity to new Network Core Switches and all networked devices connected to the new TMC network c. The MCDOT Integrator will connect the existing core switch to the new fiber path between the existing TMC and the new TMC (via existing spare fibers between existing TMC and Engine Room, and new fiber between the Engine Room and the new TMC) 2. Network Core Switches (2 new) a. The MCDOT Integrator will configure the new Network Core Switches for connectivity to existing core switch and all networked devices within the existing TMC network. b. The MCDOT Integrator will connect the new Network Core Switches to the new fiber path between the existing TMC and the new TMC (via existing spare fibers between existing TMC and Engine Room, and new fiber between the Engine Room and the new TMC) 3. Network Testing: TMC Contractor shall coordinate and facilitate network testing with both MCDOT and the MCDOT Integrator representative present. Both the TMC Contractor and the MCDOT Integrator shall work together to resolve any network issues (cabling and configuration) and shall re-test the new integrated network until all issues are resolved and 100% of the new and existing network devices are communicating properly. C. Video Wall: 1. Video Wall Display System. a. The TMC Contractor shall integrate the Video Wall Display System and coordinate with the MCDOT Integrator to finalize any configurations that may be necessary with the existing CCTV System Server prior to integration. b. Any video wall display system controls that may reside on the CCTV System Server (i.e., an API interface between the two system) shall be fully tested, to the extent possible, with the existing CCTV Server prior to relocating it to the new TMC. c. Testing: The TMC Contractor shall perform testing of the Video Wall Display System to verify it is operating properly connected to both networks (the existing and new TMC networks). D. Equipment Cabinets and Basket Trays: 1. The TMC Contractor shall inventory all existing TMC equipment that is to be relocated, and perform the following functions: a. Furnish and install all necessary equipment mounting provisions needed for the equipment that is to be relocated. b. Tag/label all locations within the new equipment cabinets to identify the new locations of all existing equipment that will be relocated. Page A14
15 c. Labeling: The TMC Contractor shall coordinate with MCDOT and the MCDOT Integrator on the labeling convention. i. The TMC Contractor shall furnish and install new asset tag labels and device name labels (i.e., device name as it is used within the system software), if different from the asset tags, for each existing TMC device component that will be relocated. ii. The TMC Contractor shall verify that the cable labels at each end of the communications cable have been labeled properly for the devices that will be relocated. The TMC Contractor shall add and modify cables and labels as necessary to correct any discrepancies. iii. For each existing TMC device component that will be relocated, the TMC Contractor shall furnish and install cable labels at the power outlet/strip end of the cable identify the device name the power cord belongs to. 2. The TMC Contractor shall coordinate with the MCDOT Integrator and confirm that the MCDOT Integrator has completed all Step 2 work required of the MCDOT Integrator and the confirm that the MCDOT Integrator is ready for relocating the existing TMC equipment. 3. The TMC Contractor shall independently verify that all labeling and cables within the new TMC Equipment Cabinets are compatible and consistent with all new labels and existing port types on the existing equipment that is going to be relocated. The TMC Contractor shall correct any discrepancies (including, but not limited to cable lengths that may be too short or cables with incompatible connector ends) prior to submitting written notification to MCDOT that the existing equipment is ready to be relocated by the MCDOT Integrator. E. Control Room Millwork/Furniture: 1. The TMC Contractor shall inventory the existing TMC audio equipment (receiver and speakers) that is to be relocated, and perform the following functions: a. Furnish and install all necessary equipment mounting provisions needed for the equipment that is to be relocated. b. Tag/label all locations to identify the new locations of the existing TMC audio equipment that will be relocated. c. Labeling: The TMC Contractor shall coordinate with MCDOT on the labeling convention. i. The TMC Contractor shall furnish and install new asset tag labels and device name labels (i.e., device name as it is used within the system software), if different from the asset tags, for the existing audio receiver that will be relocated. ii. The TMC Contractor shall verify that the cable labels at each end of the communications cable have been installed and labeled properly for the devices (receiver and speakers) that will be relocated. The TMC Contractor shall add and Page A15
16 modify cables and labels as necessary to correct any discrepancies. iii. For the audio receiver device that will be relocated, the TMC Contractor shall furnish and install cable labels at the power outlet/strip end of the cable identify the device name the power cord belongs to. 2. The TMC Contractor shall independently verify that all labeling and cables within the new Recessed Audio/Video Cabinet location (including audio cables from the Cable TV receivers) are compatible and consistent with all new labels and existing port types on the existing audio equipment that is going to be relocated. The TMC Contractor shall correct any discrepancies (including, but not limited to cable lengths that may be too short or cables with incompatible connector ends) prior to submitting written notification to MCDOT that the existing audio equipment is ready to be relocated by the TMC Contractor. F. Personal Computers (PCs): 1. PC Configuration Test: The TMC Contractor shall coordinate and facilitate PC Configuration Test (for all new PCs) with both MCDOT and the MCDOT Integrator representatives present. This test is to verify that all new PCs are configured correctly and fully operational with the interconnection of both networks (existing and new TMC networks) and the interconnections/integration with the existing TMC servers, currently located at the existing TMC equipment room. Both the TMC Contractor and the MCDOT Integrator shall work together to resolve any issues (cabling and configuration) and shall re-test the PCs until all issues are resolved and 100% of the PCs are communicating properly. G. KVM Switch: Here within, the KVM Switch materials furnished by MCDOT and installed by the TMC Contractor includes the Cat 5 Transmitters, KVM Extender and VGA Extender as shown in the TMC System Diagram. 1. The TMC Contractor shall inventory all existing TMC equipment that is to be relocated and connected to the KVM Switch, and perform the following functions: a. Labeling: The TMC Contractor shall coordinate with MCDOT and the MCDOT Integrator on the labeling convention. i. The TMC Contractor shall verify that the cable labels at each end of the KVM Switch communications cable have been labeled properly for the devices that will be relocated. The TMC Contractor shall add and modify cables and labels as necessary to correct any discrepancies. Page A16
17 2. The TMC Contractor shall independently verify that all labeling and cables for the KVM Switch devices are compatible and consistent with all new labels and existing port types on the existing equipment that is going to be relocated and connected to the KVM Switch. The TMC Contractor shall correct any discrepancies (including, but not limited to cable lengths that may be too short or cables with incompatible connector ends) prior to submitting written notification to MCDOT that the existing equipment is ready to be relocated by the MCDOT Integrator. H. IP Camera: 1. The MCDOT Integrator will configure the CCTV System to view and control the new IP Camera 2. IP Camera Testing: TMC Contractor shall coordinate and facilitate IP Camera testing with both MCDOT and the MCDOT Integrator representative present. Both the TMC Contractor and the MCDOT Integrator shall work together to resolve any network issues (cabling and configuration) and shall retest the new IP Camera until all issues are resolved and 100% of the new IP Camera functionality is successfully integrated to the existing CCTV System (including viewing of the IP Camera video signal on the existing video wall, via an existing decoder, and viewing and controlling the IP Camera on all the new TMC workstations and offices PCs connected to the TMC network and operating the CCTV System client/workstation software. I. GPS Antenna: 1. The TMC Contractor shall inventory the existing GPS time clock. The MCDOT Integrator shall relocate and connect the time clock to the new GPS antenna and antenna cable. The following functions shall be performed by the TMC Contractor: a. Labeling: The TMC Contractor shall coordinate with MCDOT and the MCDOT Integrator on the labeling convention. i. The TMC Contractor shall furnish and install a new asset tag label and device name label, if different from the asset tags, for the existing GPS time clock that will be relocated. ii. The TMC Contractor shall verify that the cable label at the GPS time clock end of the antenna cable has been labeled properly for the GPS time clock that will be relocated. The TMC Contractor shall add and modify labels as necessary to correct any discrepancies. iii. For the GPS time clock device that will be relocated, the TMC Contractor shall furnish and install a cable label at the power outlet/strip end of the cable identify the device name the power cord belongs to. 2. The TMC Contractor shall independently verify that all labeling and cables for the existing GPS time clock are compatible and consistent with all new labels and existing antenna cable port type on the existing GPS time clock that is going to be relocated and connected to the new GPS antenna and antenna Page A17
18 cable. The TMC Contractor shall coordinate with the MCDOT Integrator, while the MCDOT Integrator corrects any discrepancies (including, but not limited to cable lengths that may be too short or cables with incompatible connector ends), prior to submitting written notification to MCDOT that the existing equipment is ready to be relocated by the MCDOT Integrator. J. Cox Communications: 1. TMC Contractor shall finalize any configurations that may be necessary within the new video wall system for routing the two Cable TV Receiver outputs within the new Video Wall System and displaying the Cable TV channels up on the video wall and side wall LCD displays. 2. The TMC Contractor shall perform testing of the Video Wall Display System to verify it is operating properly connected to both Cable TV Receivers and all desired channels are displayed. K. Qwest: 1. The TMC Contractor shall coordinate with Qwest, through MCDOT to confirm schedule of OC3 circuit installation. L. DPS Equipment: 1. The TMC Contractor shall coordinate with DPS to confirm schedule of the relocation of existing DPS equipment located in the existing TMC. Step 3: Existing Equipment Relocation and Final Systems Testing The items of work identified within this section (Step 3) are work items that need to happen after all Step 1 and Step 2 work items are completed and the TMC Contractor provides written notification to MCDOT that all the existing equipment, that is to be relocated, is ready to be relocated to the new TMC location. A. Equipment Relocation Plan 1. The TMC Contractor shall review the MCDOT Integrator provided equipment relocation plan identifying when various existing components which will be relocated and tested prior to relocating other existing components. 2. In order to minimize the potential disruptions to current TMC operations, the TMC Contractor shall coordinate with the MCDOT Integrator and propose a Back-Up Plan of events to restore TMC operations back to existing condition, in the event that a problem occurs. The audio system (receivers and speakers) does not require a Back-Up Plan. B Equipment Relocation 1. The TMC Contractor shall coordinate with the MCDOT Integrator for the relocation of the existing TMC system component identified in the Scope of Work and in accordance with the MCDOT approved Relocation Plan and Back-Up Plan. TMC Contractor shall coordinate and facilitate final testing of all TMC systems and components (new and relocated equipment) with both MCDOT and the MCDOT Integrator representative present. Both the TMC Contractor and the MCDOT Integrator shall work together to resolve any issues (cabling and configuration) and shall re-test all TMC systems and components until all issues are resolved and 100% of the all TMC systems and components are integrated and operating properly, per the discretion of MCDOT. Page A18
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