The application letter. and. the curriculum vitae

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1 The application letter and the curriculum vitae A practical guide drawn up by René Reiter social educator / mediator / psychological adviser rene.reiter@adem.etat.lu Telephone:

2 The application letter 1. Purpose Its aim is to underline the potential benefits of possible employment and to ensure that your CV is read. 2. Structure and content The application letter should be short and to the point. It should not be longer than one page and should include three main points: 2.1. Tell the potential employer why you are writing to him It is sufficient to write one sentence to make clear which job you are interested in. Examples: I would like to apply for the position of a Secretary which was advertised in the Luxemburger Wort on July 18, I am writing to apply for the position of a Marketing Manager following your advertisement in the Luxemburger Wort on August 19, Focus the attention on your CV Your aim here is to emphasize what makes you suitable for this particular job. You need to demonstrate to this specific employer how he could benefit from hiring you. Examples: As you can see from my Curriculum Vitae, I was not only trained as a secretary in three languages. I have also worked as a secretary in Spain and in Italy. You will see from my enclosed CV that I am particularly qualified for the position of an investment funds manager. An experience of seven years in this field of activity has given me the skills your position would certainly require Asking for the interview Copyright /ADEM 2

3 Example: I am available for an interview at any time. I will take the freedom to ring you next week to agree on a date that is convenient for you. 3. Layout and style use a white A4 paper without lines or squares if requested, send a handwritten letter, only one page long do not make spelling and grammar mistakes your name, address and telephone number should appear on the top left, the name and address of the addressee should appear on the top right write the date below the name and address of the addressee quote the reference number try to spread out the text so that it takes up the whole page leave sufficient space between paragraphs pay attention to the right form of address: Dear Mr Foster, Dear Ms Charlton, - «Ms» is the modern designation for women and should be used if you do not know if the woman is married or not. - use «Mrs» or «Miss» only if this appears specifically in the job advertisement if no contact person is mentioned in the advertisement, the form of address should be: Dear Madam, Dear Sir, close the letter with the words: Yours sincerely, do not forget to add: enc. This is the short form for «enclosures» do not include any negative information. Avoid words like problems, difficulties, bad luck, unfortunately, etc. do not start every sentence with «I» write your name below the text and sign the letter the goal of the application letter is to sell yourself as good as possible, so provide a short description of your abilities (soft and technical skills) and write where you made use of them previously (in your former job(s), in a practical training, in your private life, etc.). You will find a selection of soft skills on page Specimen application letters 3

4 Henri Worker 10, rue des Oiseaux L-1450 Peppange Tel.: Luxsteel S.A. attn. Mr Richard A. Stevens Human Resources Manager 14, rue des Champs L-1120 Crauthem August 31, 2007 vacancies for operators Dear Mr Stevens, I would like to be considered for the position of an operator that was advertised in the Luxemburger Wort on August 30, This is a position for which I believe I am ideally suited. Having graduated from Lycée Technique Privé Emile Metz in 1999, where I specialised in mechanics, I began working for the production department of Luxhydraulic S.A. It was there that I came across your products for which I have always had a high regard. I would be delighted to get the opportunity to put my abilities and my experience in the field of steel materials at the disposal of your company. I am known for having strong organizational skills and for being a good team-player as well as a reliable worker. Enclosed is my curriculum vitae which will give you further details of my career to date. I am available for an interview at any time and would be happy to meet you soon. I look forward to hearing from you. Yours sincerely, ( signature ) Henri Worker enc. - CV Paul England 4

5 10, rue des Hirondelles L-1780 Bergem Tel.: Eurotravels S.A. c/o Mr Ronald Firehand 2, rue des Prunelles L-2430 Huncherange August 31, 2007 Dear Mr Firehand, I would be interested to know whether you have a vacancy for a salesman in your company. Having graduated from the administrative and commercial division of Lycée Technique Esch-sur-Alzette in 2002, I began working for the company Voyages Sales Lentz where I was employed in the administrative department. I am now looking for a new challenge and I hope to get a position with more responsibilities in a commercial department. In my former job I demonstrated excellent oral and written communication skills. I am self-motivated and a performance-oriented person. Enclosed is my curriculum vitae which will give you further details of my career to date. I am available for an interview at any time and would be happy to meet you soon. I look forward to hearing from you. Yours sincerely, ( signature ) Paul England enc. - CV - Copy of my diploma 5. Specimen sentences 5

6 5.1. Referring to an advertisement I see from your advertisement in the Luxemburger Wort dated July 12, 2007 that you have a vacancy for a secretary. I would like to be considered for the position of a shop assistant as advertised in the Luxemburger Wort on July 1, Your advertisement in yesterday s Luxemburger Wort was of great interest and I would like to apply for the position. You are seeking a trilingual secretary and I would like to apply for the job as advertised in the Luxemburger Wort on July 18, I am particularly interested in your advertisement in the Quotidien dated July 17, Since I have an experience of two years in sales and marketing, I am confident that I am well qualified for the position. I am very interested in the position of an industrial engineer as advertised in the Tageblatt on July 24, In response to your job advertisement on I have attached my CV for your consideration Applying spontaneously for a job I would like to apply for the position of a shop assistant with your company. I wish to apply for the position of a shop assistant with your company. I would be interested to know whether you have a vacancy for a secretary. I am looking for a position in the field of data processing. I am writing to ask if you have any vacancies in your sales department. I am writing to you regarding possible employment opportunities you may have for a mechanical engineer. 6

7 The excellent reputation of your company makes me eager to contribute to your success. I am wondering if you need a secretary with an experience of seven years. I am currently looking for a position as a pharmaceutical sales representative Underlining the potential benefits of employing you As you can see from my CV, I have four years experience as a secretary in a commercial company. I have excellent communication and computer skills. I am fluent in English, German, French and Italian. As you will read in my attached CV, I have been working as a shop assistant in a French supermarket for three years. You will see from my enclosed CV that I worked as a computer scientist for three years. As you will note from my enclosed CV, I worked as a secretary for five years. I am confident that I am well qualified for the position you advertised on your website. I have a Master s degree in Psychology from Universität Heidelberg and an experience of five years as a Human Resources Manager. My experience and educational background make me confident that I am the right man for the position you advertised in the Luxemburger Wort last Saturday. I have excellent oral and written communication skills. I am selfmotivated and have the ability to work well under pressure. I am confident that I have the experience and skills you are looking for. I have been working for five years as a receptionist in the Intercity Hotel in London. I have a good knowledge of English, German, French, Dutch and Italian. As you can see from my CV, I am particularly qualified for the position of an investment banker. During the last six years I have been employed with Credit Suisse in Lausanne where I was responsible for the Investment Fund Department. I am fluent in English, French, German and Italian. I have strong computer and leadership skills. 7

8 5.4. Asking for an interview I would appreciate having a personal discussion with you and I look forward to hearing from you. I look forward to meeting you. In case you need further information, please do not hesitate to contact me. I would be happy to come to your office for a personal meeting. I look forward to hearing from you soon. I am available for an interview at any time. I will feel free to ring your secretary next week to see when this might be convenient for you. I would like to meet you to discuss how we could work together. Perhaps I may call your office next week to arrange a meeting. I would be happy to come to your office for a personal meeting. I look forward to hearing from you soon. I would be pleased to meet you personally, should you be interested in my application. You may call me at any time at home. I am very interested in the position and hope we can meet to discuss my qualifications more in detail. I am available at any time. I hope to get the opportunity to meet you and discuss how I can make a real contribution to your company. I am available at your convenience. 8

9 6. Selection of soft skills I have outstanding interpersonal skills I have excellent oral and written communication skills I have the ability to work under pressure I am self-motivated I have good leadership skills I am an excellent listener I am able to motivate others I am known for being a team-player I am known for my creativity I am disciplined I am dedicated I am able to take decisions easily I am prepared to take responsibilities I am flexible I possess excellent negotiation skills I have strong organizational skills I am a reliable worker I am ambitious I am performance-oriented I am goal-oriented 9

10 Characteristics of the curriculum vitae It is: It must: Form of the CV: - your visiting card - a portrait of yourself - a summary of your biography - an instrument whose aim is to get an interview - persuade the employer that you are the right person - stimulate him to meet you - ease the decision of the employer - it must be written on a PC - it must be maximum one page long for a job starter and maximum two pages long for an experienced person - without any signature - telegraphic style: short sentences Content of the CV: - personal data & contact details - diploma - education - professional experience - further / practical training - languages - computer skills - hobbies - miscellaneous A further very important advice: Stick a recent photo of first-rate quality on your CV Keep in mind: the curriculum vitae is your visiting card 10

11 Curriculum Vitae (Specimen) Roger Clerk 12, rue du Canal PHOTO L-5670 Esch-sur-Alzette Telephone: Date of birth: March 26, 1980 Place of birth: Bettembourg Nationality: luxembourgish Marital status: married Diploma 2003 Master s degree in Psychology Education Studies in Psychology at Université Louis Pasteur, Strasbourg Lycée de Garçons, Esch-sur-Alzette Primary school, Esch-sur-Alzette Professional experience since 01/01/2008 Administration de l Emploi, Luxembourg in charge of long-termed unemployed people 01/ /12/2007 Dexia-BIL, Luxembourg Human Resources Department Practical training 09/ /2003 Administration de l Emploi, Luxembourg Languages Luxembourgish mother tongue French fluent German very good knowledge English good knowledge Computer skills Good knowledge in Word, Excel, PowerPoint, Outlook, Internet Hobbies Swimming Jogging Reading Miscellaneous Driving licence B and private car 11

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