Analyzing Data to Make Be1er Decisions July 21, Trusted Analysis. Be1er Decisions. Stronger Department. / Page 1
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1 Analyzing Data to Make Be1er Decisions July 21, 2015 Trusted Analysis. Be1er Decisions. Stronger Department. / Page 1
2 DHS MGMT CUBE: Integra(ng the Data Informa(on technology tool that integrates the Department s financial, acquisi(on, human capital, contrac(ng, asset, and security data to support analysis and decision making Will improve data integrity, eliminate duplica(ve data calls, and allow for greater collabora(on Allows analysts to go beyond repor(ng requirements to explore trends and rela(onships across data sets Trusted Analysis. Be1er Decisions. Stronger Department. / Page 2
3 THREE- TIERED GOVERNANCE Final Decision Authority Deputy Under Secretary for Management MGMT Dashboard ExecuMve Steering CommiOee Deputy Chief Informa(on Officer Deputy Chief Financial Officer SES Level VoMng Members of the ESC from Each LOB: CFO, CHCO, CIO, CPO, CRSO [CAO], CSO MGMT Cube Joint Program Team [IllustraMve] Program Manager MGMT Dashboard Working Group LOB Expert Deputy Program Manager LOB Expert LOB Analyst: CFO LOB Analyst: CHCO LOB Analyst: CIO LOB Analyst: CPO LOB Analyst: CRSO Technical Team Project Manager ETL Engineer Technical Analyst Data Architect Tester Business/Data Analyst Training, Tech Writer Comms, Change Mgmt, Policy LOB Expert LOB Expert LOB Expert LOB Analyst: CSO Trusted Analysis. Be1er Decisions. Stronger Department. / Page 3
4 APPROACH Standardize business term defini(ons and use 61 terms added to the DHS Lexicon Term and data harmoniza(on à Conceptual Data Model à Logical Data Model Host all line of business data marts on a common pla[orm DHS Management Dashboard Integrate the Department s business data to create a comprehensive analysis and repor(ng capability MGMT Cube Develop the tools and skills necessary to produce comprehensive trusted analysis, which will lead to be\er decisions, and ul(mately a stronger Department Trusted Analysis. Be1er Decisions. Stronger Department. / Page 4
5 DHS MGMT CUBE: Integra(ng the Data MGMT Cube LOB Business Intelligence Tools LOB Data Marts Data Source Systems Data Providers Trusted Analysis. Be1er Decisions. Stronger Department. / Page 5
6 LOGICAL DATA MODEL MAIN SUBJECT AREAS Locations Trusted Analysis. Be1er Decisions. Stronger Department. / Page 6
7 MGMT CUBE DATA GOVERNANCE AND STEWARDSHIP Data Governance Three- (ered data stewardship (Execu(ve Steering Commi\ee, Business Working Group, Tech Team) Approved Share- First Policy, signed Memorandums of Understanding (MOU) and Interface Control Documents (ICD) Standard Opera(ng Procedures ensure that data owners will approve the use of their data before any visualiza(ons are published Data Quality MGMT Cube will ensure that the data in the system is the same as the original Source- to- target reconcilia(on before any new data is released within the Cube Establish measures and metrics for known quality concerns Data Confidence Data source owners are responsible for ensuring the data is right Confidence metrics and footnotes provide appropriate caveats about the data En(ty and a\ribute level confidence indicators to be established in Metadata Building Trust in the Data Trusted Analysis. Be1er Decisions. Stronger Department. / Page 7
8 KEYS TO OUR SUCCESS Strong, High- Level Leadership Support All lines of business are cri(cal to the success AND will benefit from integra(ng data and using the tool 3- (ered Governance Structure Dedicated par(cipa(on across lines of business at mul(ple levels Share First Policy and Memoranda of Understanding Data Governance, Data Quality Management Plans Consistent Communica(on to Leadership and to working groups Quarterly briefings at Under Secretary Internal Progress Reviews Bi- weekly status s to working groups SharePoint page for informa(on sharing and collabora(on Pa(ence Trusted Analysis. Be1er Decisions. Stronger Department. / Page 8
9 QUESTIONS & COMMENTS Trusted Analysis. Be1er Decisions. Stronger Department. / Page 9
10 BUSINESS DRIVERS Redundant, (me consuming data calls to Components and program managers No single point for accessing all DHS business data No way to integrate across different types of business data Public sector analy(cs professionals spend 47 percent of their (me collec(ng and organizing data - IBM Ins(tute for Business Value, The power of analy(cs for public sector. Trusted Analysis. Be1er Decisions. Stronger Department. / Page 10
11 BUSINESS APPLICATIONS & BENEFITS Por[olio management of investments Comprehensive Workforce Planning Enhanced analysis for budget builds and Congressional Jus(fica(ons More informed real estate planning lessons learned Reduced number of duplica(ve data calls Improved data quality and reliability Improved performance repor(ng Increased collabora(on Cross- Department benchmarking and Trusted Analysis. Be1er Decisions. Stronger Department. / Page 11
12 INTEGRATION DIMENSIONS Who DHS Organizational Components and Offices What Programs (Mission Activities) Where Geographic Location When Date and Time Why Strategic Missions and Objectives How Functional Areas, Capabilities and Activities Trusted Analysis. Be1er Decisions. Stronger Department. / Page 12
Strategies and successes at DHS in persuading data owners to share data for analysis via the Management Cube April 8, 2015
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