NOTICE INVITING TENDER FOR SUPPLY OF SCANNER TENDER NO. REIL/MM/16-17/E-PROC./12 DATED

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1 RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR (An ISO 9001 : 2008 & : 2004 Mini Ratna Public Sector Enterprise) 2, KANAKPURA INDUSTRIAL AREA, SIRSI ROAD, JAIPUR Tel No: , sanjeev.kumar@reil.co.in website: NOTICE INVITING TENDER FOR SUPPLY OF SCANNER TENDER NO. REIL/MM/16-17/E-PROC./12 DATED Important Dates Last Date & Time for submitting e- tender: 05/05/16 up to 05.00PM Date & Time for opening of e-tenders 06/05/2016 at Kindly note that only online bid will be considered against this tender 1

2 THIS TENDER DOCUMENT CONTAINS Sr No Document Item Detail Page No 1 Notice Inviting Tender 3 2 Annexure -1 Process Compliance Form 4 3 Annexure -2 Technical Specifications Annexure -3 Format of Commercial Terms & Conditions 7 2

3 NOTICE INVITING TENDER REIL/MM/16-17/E-PROC./12 This is a Notice Inviting Tender (NIT) for supply of Scanners as per description and terms & conditions specified hereinafter: 1.1 Item Description & Quantity: S. no. Description Specification Make Qty. (No s) 01 IMAGE/FILM SCANNER (A3 size) with 5 Epson, HP, extra film holders As per Microtek 10 Annexure-II 02 IMAGE/FILM SCANNER (A4 size) with 5 extra film holders Epson, Microtek, Mustek, Umax e-tendering Procedure: The procurement shall be carried out through submission of online tenders only. No offer in physical form will be accepted and any such offer if received by REIL will be out rightly rejected. Tender documents can be downloaded from our website or website of CPPP Final bids are to be submitted on website Any changes modification in the tender enquiry will be intimated through above Websites only. Tenderer are therefore, requested to visit our Websites regularly to keep themselves updated. The bidder should have a valid Digital Signature certificate issued by any of the valid certifying Authorities to participate in the online tender. The bids shall be uploaded in electronic form only through e-tendering system on website Bid should be submitted as per following instructions only: Documents (duly signed on each page) to be uploaded in the e-tender portal are: 1. Process Compliance Form as per given annexure Technical and Commercial Terms & Conditions Compliance Form as per given annexures Note: e-procurement system does not allow submission of documents aftee due date of tender. Incomplete form or non-submission of documents to verify details may results into rejection of your offer and no Communication shall be done for submission of documents. Price Bid:- Price Bid i.e. BOQ given with tender is to be uploaded after filling all relevant information like basic prices, taxes & duties. The priced BOQ should be uploaded strictly as per the format available with the tender failing which the offer is liable for rejection (renaming or changing format of BOQ sheet will not be accepted by system) 3

4 Annexure - I Process Compliance Form (Tenders are required to print on their company s letter head and signed, stamp before uploading ) To M/s. REIL, 2, KANAKPURA INDUSTRIAL AREA, SIRSI ROAD, JAIPUR Sub:-Acceptance to the process related Terms and Conditions for the e- Tendering Dear Sir, This has reference to the Terms & Conditions for e-tendering mentioned in the tender No.:- REIL/MM/16-17/E-PROC./12 We hereby confirm the following:- 1) The undersigned is authorized representative of the company. 2) We have carefully gone through the NIT, Tender Documents and the Rules governing the e-tendering as well as this document. 3) We will honor the Bid submitted by us during the e-tendering. 4) We undertake that if any mistake occurs while submitting the bid from our side, we will honor the same. 5) We are aware that if REIL has to carry out e-tender again due to our mistake, REIL has the right to disqualify us for this tender. 6) We confirm that REIL shall not be liable & responsible in any manner whatsoever for my/our failure to access & submit offer on the e-tendering site due to loss of internet connectivity, electricity failure, virus attack, problem with the PC, digital signature certificate or any other unforeseen circumstances etc. With regards Signature with company seal Name- Designation Id: 4

5 Annexure-II 1. A-3 size Image/Film Scanner (Epson, Microtek, Mustek, Umax) Quantity: 10 Nos. S. Parameter No. Minimum specifications: 1 Scanner type: Flatbed Color professional image scanner 2 Image sensor: CCD 3 Scanning area: A3 4 Minimum optical resolution: 1600x3200 dpi or more 5 Optical density: 3.6 Dmax or more 6 Bit Depth: 48 bit color, 16 bit gray scale 7.1 Film Scanning: 35 mm film/ 120 format film 7.2 Number of 35 mm negatives which can be scanned in one scan cycle: 36 nos. 7.3 Number of 2.5 X2.5 negatives which can be scanned in one scan cycle: 12 nos. 7.4 Number of 2.5 X3.5 negatives which can be scanned in one scan cycle: 8 nos. 8 Interface: High speed USB OS compatibility: Windows 8.x/ Windows 10 with downward compatibility 10 Bundled-up Image Enhancement and Automatic Dirt and Scratch Removal tool 11 Warranty: Standard warranty of one year or more 12 Additional Negative film holder sets (5 sets) are required with each scanner Please indicate following: 1 Scanning Technology 2.1 Scan cycle speed for negatives at 600 dpi (in sec.) 2.2 Scan cycle speed positives at 600 dpi (in sec.) 3.1 Throughput per day (as number of 35 mm 3.2 Throughput per day (as number of 2.5 X Throughput per day (as number of 2.5 X3.5 4 LAN support 5.1 Scope of warranty 5.2 Please clearly indicate exclusions from warranty, if any 6.1 Availability of maintenance services. Please indicate nearest service time and lead time for attending a complaint 6.2 Availability of spares. Please indicate spares outlet and lead time for delivery of spares 5 Offered Make Compliance Deviation

6 2. A-4 size Image/Film Scanner (Epson, HP, Microtek,) Quantity: 5 Nos S. No. Parameter Offered Make Minimum specifications: 1 Scanner type: Flatbed Color professional image scanner 2 Image sensor: CCD 3 Scanning area: A4 4 Minimum optical resolution: 4800x6400 dpi or more 5 Optical density: 4.0 Dmax or more 6 Bit Depth: 48 bit color, 16 bit gray scale 7.1 Film Scanning: 35 mm film/ 120 format film 7.2 Number of 35 mm negatives which can be scanned in one scan cycle: 18 nos. or more 7.3 Number of 2.5 X2.5 negatives which can be scanned in one scan cycle: 6 nos. or more 7.4 Number of 2.5 X3.5 negatives which can be scanned in one scan cycle: 4 nos. or more 8 Interface: High speed USB OS compatibility: Windows 8.x/ Windows 10 with downward compatibility 10 Bundled-up Image Enhancement and Automatic Dirt and Scratch Removal tool 11 Warranty: Standard warranty of one year or more 12 Additional Negative film holder sets (5 sets) are required with each scanner Compliance Deviation Please indicate following: 1 Scanning Technology 2.1 Scan cycle speed for negatives at 600 dpi (in sec.) 2.2 Scan cycle speed positives at 600 dpi (in sec.) 3.1 Throughput per day (as number of 35 mm negatives scanned in 8 hrs shift) under normal working conditions 3.2 Throughput per day (as number of 2.5 X Throughput per day (as number of 2.5 X3.5 4 LAN support 5.1 Scope of warranty 5.2 Please clearly indicate exclusions from warranty, if any 6.1 Availability of maintenance services. Please indicate nearest service time and lead time for attending a complaint 6.2 Availability of spares. Please indicate spares outlet and lead time for delivery of spares 6

7 Annexure-III Commercial Terms & Conditions S/No. Term Description Offer status Complied Deviation if any 1 Terms of delivery F.O.R. Kanakpura Jaipur (Inclusive of Freight, Insurance, Packing & Forwarding) 2 CST/VAT Extra as applicable against form C 3 Terms of 45 days credit payment 4 Delivery period Within 2 weeks. (Delivery Schedule is changeable on prior intimation). 5 Excise Extra as applicable. It will be loaded on product costing 6 Authorization Required for dealers certificate from manufacturer 7 Offer validity Minium 45 days from due date. 8 L. D. Clause If the delivery of the items is not made by the stipulated date, the party shall have to pay liquidated 0.5% of the value of the items per week, subject to a maximum of 5% of the unit delivered price of each unit so delayed. 9 Rejection Supplier has to supply material as per specification. In case It is found rejected than supplier will get clear rejection by repair/replacement within 2 week of information or lift the material.after 4 week rejected material will be sent to scrap store. SIGNATURE WITH STAMP 7