Payroll administration service application form

Transcription

1 Payroll administration service application form Please complete in BLOCK CAPITALS, using BLACK INK. Use a separate sheet if more space is required. A. Employer details Name of churchchristian charity: Website address: Operating name (if different from organisation name): Charity number (if applicable): Chair of the TrusteesPCC: NI number (of Chair of the TrusteesPCC as listed above)*: Company number (if applicable): address: *HMRC requirement for new PAYE schemes. Nominated church warden: Church treasurer: Other key officials: NAME POSITION B. Bank details Bank name and branch: Sort code: Account name: Account number: Please provide the names of the bank signatories signing the direct debit mandate, together with a note of their position within the Church charity: NAME POSITION C. Existing employer If you are an existing employer, please provide current details regarding the following: Employer PAYE reference number: Date of last full payment submission: D D M M Y Y Y Y PAYE collectors reference number: Amount paid over to HMRC in this tax year: Please also provide copies of the following information (tick to confirm documents enclosed): P11 working papers for all individuals employed during the year Details of payments to HMRC for this tax year Copy of last payslips

2 D. Contact details Please provide contact information for all individuals authorised to provide us with details of any changes to the payroll and with whom we can discuss any payroll matters. To maintain confidentiality, please ensure that any addresses noted are not 'shared' but are solely accessible to the named contact. Primary contact Name: Position held: Daytime telephone: Please tick where you would like us to send your payroll reports and other confidential payroll correspondence: Address shown above Employer s address In the event that we are unable to get hold of the main contact, please provide details of a secondary contact whom we can contact to discuss confidential payroll matters. Secondary contact Name: Position held: Daytime telephone: Additional contact (if required) Name: Position held: Daytime telephone: Please note that where one of the payroll contacts is also an employee, any changes to hisher remuneration will need to be independently confirmed by the other payroll contact. E. Employee and processing information Number of employees: Processing to start from: M M Y Y Y Y F. Absence pay To help us process your payroll records in accordance with your conditions of employment, please provide details of your Absence and Sickness policy. Statutory sick pay Maternity pay Adoption and Paternity pay Unless otherwise instructed by you, where you have given us details of an employee's absence through illness and there is a legal requirement to pay a minimum amount of pay (Statutory Sick Pay), we will offset this against the employee's gross pay and reclaim any SSP you are entitled to. Where an employee is entitled to statutory maternity pay, we will assume that no further payments are to be made to her unless you advise us otherwise. Where an employee is entitled to either of these payments, we will assume that this is to be offset against their gross pay in the same way as SSP unless you advise us otherwise. Please also note that where we need to record absence information and calculate statutory absence payments, you will need to provide us with details of each employees working pattern

3 G. Additional information Please enter below any additional information that you feel we should be aware of: H. Important notes 1. Thank you for completing this form. The details that you have provided will be used during the setup and ongoing provision of this service to you. 2. We will only share your details with third party agencies where necessary in providing this service. This includes verifying the identify of each individual applicant by checking the details supplied above against those held on any databases our trusted agencies have access to. This includes information from the Electoral Register and from fraud prevention agencies. A record of these searches will be kept, and may be used to help other companies to verify your identity. The third party agency may also pass information to financial and other organisations involved in fraud prevention in order to detect and prevent fraud. If you give false or inaccurate information and fraud is suspected, they will record this and share this information with other organisations. 3. This service is for registered charities or church organisations that, although not registered, are charities under UK law. For charities that are not registered with the relevant charity regulator in England and Wales, Scotland or Northern Ireland, we will exercise our sole discretion in deciding whether or not to accept an application for this service. 4. From time to time we may contact you about other relevant stewardship services we think may be of interest to you. Please tick here if you do not wish to receive these communications I. Confirmation Iwe confirm that Iwe have read, understood and agree to the important notes listed on this form. Primary contact signature: Secondary contact signature: Additional contact signature (if required): Please return completed forms to: Stewardship, 1 Lamb s Passage, London EC1Y 8AB.

4 Instruction to your bank or building society to pay by Direct Debit Please complete in BLOCK CAPITALS, using BLACK INK. Name and full postal address of your bank or building society BankBuilding Society: Name(s) of account holder(s): Instruction to your bank or building society Please pay Stewardship (Stewardship services (UKET) Limited) Direct Debits from the account detailed in this instruction subject to the safeguards assured by the Direct Debit Guarantee. I understand that this instruction may remain with Stewardship and, if so, details will be passed electronically to my bankbuilding society Signature(s): Service user number: Reference number (Office use only): Bankbuilding society number: Branch sort code: Print name(s): Stewardship, 1 Lamb s Passage, London EC1Y 8AB Banks and Building Societies may not accept Direct Debit Instructions for some types of account FOR STEWARDSHIP OFFICIAL USE ONLY. This is not part of the Your Stewardship account no. (if known): instruction to your bank. Please fill in as much as possible. Your postcode: ONCE COMPLETED PLEASE RETURN TO: STEWARDSHIP, 1 LAMB S PASSAGE, LONDON EC1Y 8AB DO NOT SEND TO YOUR BANKBUILDING SOCIETY This Guarantee should be detached and retained by the payer The Direct Debit Guarantee c This Guarantee is offered by all banks and building societies that accept instructions to pay Direct Debits c If there are any changes to the amount, date or frequency of your Direct Debit, Stewardship will notify you 5 working days in advance of your account being debited or as otherwise agreed. If you request Stewardship to collect a payment, confirmation of the amount and date will be given to you at the time of the request c If an error is made in the payment of your Direct Debit by Stewardship or your bank or building society you are entitled to a full and immediate refund of the amount paid from your bank or building society c If you receive a refund you are not entitled to, you must pay it back when Stewardship asks you to c You can cancel a Direct Debit at any time by simply contacting your bank or building society. Written confirmation may be required. Please also notify us. DD005C

5 Authorising your agent to use PAYECIS Online services (Internet) Employer s PAYE reference (see Note 1 on Page 2)g Accounts Office reference (see Note 1 on Page 2)g P Please read the notes below and on page 2 before completing this authority I, (please print your name) authorise my agent STEWARDSHIP SERVICES (UKET) LIMITED (please print your agent s name) to use PAYE Online andor CIS Online services to receive information over the internet from HM Revenue & Customs on my behalf. Tick one or both as appropriate PAYE Online CIS Online Signature Employer scontractor s details Full name Address Date Please give your agent s details here Agent s name (UKET) LIMITED Address LO STEWARDSHIP SERVICES ESSEX Postcode And, if you are willing for us to contact you by phone or Postcode Contact name Telephone number Telephone number address Fax number Are you registered as an organisation on the Government Gateway? ( please ) If you are registered, you can complete your Agent Authorisation at the Government Gateway instead of using this paper form. We can update your records more speedily if you use this method. Yes No Agent s address Agent s Government Gateway Identifier (You need to get this from your agent) s t e w a r d s h i p Q Q 7 P H J 8 3 B A H S Important notes This form FBI 2 can only be used to authorise the accepting of information over the internet. Please send the completed form to HM Revenue & Customs CAA (Central Agent Authorisation) Team Longbenton Newcastle upon Tyne NE98 1ZZ If your agent is registered, they can use the Online Agent Authorisation service to complete this authorisation online. It can save time and reduce the chances of error. Please use form 64-8 if you wish to authorise an agent to act on your behalf generally, in connection with Self Assessment or other HM Revenue & Customs matters. For more information about our Online services go to Please also read the Notes on Page 2. FBI 2 Page 1 HMRC 0307

6 - P Notes 1 References Employer s PAYE reference Accounts Office reference This can be found on correspondence you receive from your HM Revenue & Customs office, for example P6, P9, P35. This can be found on the yellow payslip booklet P30BC sent to you by your HM Revenue & Customs Accounts Office. 2 Who should sign the form It depends what type of employer you are. See the table below. Type of employercontractor Individual Companies Partnerships Trusts Who signs the form You The secretary or other responsible officer of the company The partner responsible for the partnership s affairs. It applies only to the partnership. Individual partners need to sign a separate authority for their own affairs One or more of the trustees 3 How we use your information HM Revenue & Customs is a Data Controller under the Data Protection Act We hold information for the purposes specified in our notification to the Information Commissioner, including the assessment and collection of tax and duties, the payment of benefits and the prevention and detection of crime, and may use this information for any of them. We may get information about you from others, or we may give information to them. If we do, it will only be as the law permits to check the accuracy of information prevent or detect crime protect public funds. We may check information we receive about you with what is already in our records. This can include information provided by you, as well as by others, such as other government departments or agencies and overseas tax and customs authorities. We will not give information to anyone outside HM Revenue & Customs unless the law permits us to do so. For more information go to and look for Data Protection Act within the Search facility. Page 2

7 Authorising your agent Please read the notes on the back before completing this authority. This authority allows us to exchange and disclose information about you with your agent and to deal with them on matters within the responsibility of HM Revenue & Customs (HMRC), as specified on this form. This overrides any earlier authority given to HMRC. We will hold this authority until you tell us that the details have changed. I, (print your name) of (name of your business, company or trust if applicable) authorise HMRC to disclose information to (agent s business name) STEWARDSHIP SERVICES (UKET) LIMITED I agree that the nominated agent has agreed to act on myour behalf, and the information is correct and complete. The authorisation is limited to the matters shown on the right-hand side of this form. Signature see note 1 overleaf before signing Please tick the box(es) and provide the reference(s) requested only for those matters for which you want HMRC to deal with your agent. Individual*Partnership*Trust* Tax Affairs *delete as appropriate (including National Insurance) Your National Insurance number (individuals only) If you are self employed tick here Unique Taxpayer Reference (if applicable) Tax Credits If UTR not yet issued tick here If you are a Self Assessment taxpayer, we will send your Statement of Account to you, but if you would like us to send it to your agent instead, please tick here Your National Insurance number (only if not entered above) If you have a joint Tax Credit claim and the other claimant wants HMRC to deal with this agent, they should sign here Name Date Give your personal details or Company registered office here Signature Address Joint claimant s National Insurance number Postcode Telephone number Give your agent s details here Address 1 LAMB'S PASSAGE LONDON Corporation Tax Company Registration number Company s Unique Taxpayer Reference Postcode Telephone number EC1Y 8AB Agent codes (SACTPAYE) Client reference NOTE: Do not complete this section if you are an employee. Only tick the box if you are an employer operating PAYE Employer PAYE Scheme Employer PAYE reference For official use only SA NIRS COP NTC COTAX EBS VAT COP link VAT (see notes 2 and 5 overleaf) VAT registration number If not yet registered tick here 64-8 HMRC 0209

8 1 Who should sign the form If the authority is for You, as an individual A Company A Partnership A trust Who signs the form You, for your personal tax affairs The secretary or other responsible officer of the company The partner responsible for the partnership's tax affairs. It applies only to the partnership. Individual partners need to sign a separate authority for their own tax affairs One or more of the trustees 2 What this authority means For matters other than VAT or Tax Credits We will start sending letters and forms to your agent and give them access to your account information online. Sometimes we need to correspond with you as well as, or instead of, your agent. For example, the latest information on what SA forms we send automatically can be found on our website, go to or phone the SA Helpdesk on You will not receive your Self Assessment Statements of Account if you authorise your agent to receive them instead, but paying any amount due is your responsibility. We do not send National Insurance statements and requests for payment to your agent unless you have asked us if you can defer payment. Companies do not receive Statements of Account. For VAT and Tax Credits We will continue to send correspondence to you rather than to your agent but we can deal with your agent in writing or by phone on specific matters. If your agent is able to submit VAT returns online on your behalf, you will need to authorise them to do so through our website. For joint Tax Credit claims, we need both claimants to sign this authority to enable HM Revenue & Customs to deal with your agent. 3 How we use your information HM Revenue & Customs is a Data Controller under the Data Protection Act We hold information for the purposes specified in our notification to the Information Commissioner, including the assessment and collection of tax and duties, the payment of benefits and the prevention and detection of crime, and may use this information for any of them. We may get information about you from others, or we may give information to them. If we do, it will only be as the law permits. We may check information we receive about you with what is already in our records. This can include information provided by you, as well as by others, such as other government departments or agencies and overseas tax and customs authorities. We will not give information to anyone outside HM Revenue & Customs unless the law permits us to do so. This authority does not allow your agent to request personal information held about you under the subject access provisions of the Data Protection Act Further information can be found on our website, 4 Multiple agents If you have more than one agent (for example, one acting for the PAYE scheme and another for Corporation Tax), please sign one of these forms for each. 5 Where to send this form When you have completed this form please send it to: HM Revenue & Customs, Central Agent Authorisation Team, Longbenton, Newcastle upon Tyne, NE98 1ZZ. There are some exceptions to this to help speed the handling of your details in certain circumstances. If this form: accompanies other correspondence, send it to the appropriate HM Revenue & Customs (HMRC) office is solely for Corporation Tax affairs, send it to the HMRC office that deals with the company is for a Complex Personal Return or Expatriate customer, send it to the appropriate CPR team or Expat team accompanies a VAT Registration application, send it to the appropriate VAT Registration Unit has been specifically requested by an HMRC office, send it back to that office.

9 Form 1 of 4, to be completed by: Chair of the TrusteesPCC Personal identification check authority form Please complete in BLOCK CAPITALS, using BLACK INK. Use a separate sheet if more space is required. A. Organisation details Name of churchcharity: B. Personal details Bank signatory: Yes No Full name: Title: MrMrsMissDrRev: Date of birth: D D M M Y Y Y Y Male Female Telephone number: address: Current address If you have lived at this address for less than five years, please provide previous address details below. Please continue on a separate sheet if necessary C. Important notes Thank you for completing this form. The details that you have provided will be used during the setup and ongoing provision of this service to you. We will only share your details with third party agencies where necessary in providing this service. This includes verifying the identify of each individual applicant by checking the details supplied above against those held on any databases our trusted agencies have access to. This includes information from the Electoral Register and from fraud prevention agencies. A record of these searches will be kept, and may be used to help other companies to verify your identity. The third party agency may also pass information to financial and other organisations involved in fraud prevention in order to detect and prevent fraud. If you give false or inaccurate information and fraud is suspected, they will record this and share this information with other organisations. D. Confirmation I confirm that I have read and understood the important notes listed on this form and agree that Stewardship may undertake a search with an external agency, for the purposes of confirming my identity. Signed: Please complete and return to: Stewardship, 1 Lamb s Passage, London EC1Y 8AB.

10 Form 2 of 4, to be completed by: Primary payroll contact Personal identification check authority form Please complete in BLOCK CAPITALS, using BLACK INK. Use a separate sheet if more space is required. A. Organisation details Name of churchcharity: B. Personal details Bank signatory: Yes No Full name: Title: MrMrsMissDrRev: Date of birth: D D M M Y Y Y Y Male Female Telephone number: address: Current address If you have lived at this address for less than five years, please provide previous address details below. Please continue on a separate sheet if necessary C. Important notes Thank you for completing this form. The details that you have provided will be used during the setup and ongoing provision of this service to you. We will only share your details with third party agencies where necessary in providing this service. This includes verifying the identify of each individual applicant by checking the details supplied above against those held on any databases our trusted agencies have access to. This includes information from the Electoral Register and from fraud prevention agencies. A record of these searches will be kept, and may be used to help other companies to verify your identity. The third party agency may also pass information to financial and other organisations involved in fraud prevention in order to detect and prevent fraud. If you give false or inaccurate information and fraud is suspected, they will record this and share this information with other organisations. D. Confirmation I confirm that I have read and understood the important notes listed on this form and agree that Stewardship may undertake a search with an external agency, for the purposes of confirming my identity. Signed: Please complete and return to: Stewardship, 1 Lamb s Passage, London EC1Y 8AB.

11 Form 3 of 4, to be completed by: Secondary payroll contact Personal identification check authority form Please complete in BLOCK CAPITALS, using BLACK INK. Use a separate sheet if more space is required. A. Organisation details Name of churchcharity: B. Personal details Bank signatory: Yes No Full name: Title: MrMrsMissDrRev: Date of birth: D D M M Y Y Y Y Male Female Telephone number: address: Current address If you have lived at this address for less than five years, please provide previous address details below. Please continue on a separate sheet if necessary C. Important notes Thank you for completing this form. The details that you have provided will be used during the setup and ongoing provision of this service to you. We will only share your details with third party agencies where necessary in providing this service. This includes verifying the identify of each individual applicant by checking the details supplied above against those held on any databases our trusted agencies have access to. This includes information from the Electoral Register and from fraud prevention agencies. A record of these searches will be kept, and may be used to help other companies to verify your identity. The third party agency may also pass information to financial and other organisations involved in fraud prevention in order to detect and prevent fraud. If you give false or inaccurate information and fraud is suspected, they will record this and share this information with other organisations. D. Confirmation I confirm that I have read and understood the important notes listed on this form and agree that Stewardship may undertake a search with an external agency, for the purposes of confirming my identity. Signed: Please complete and return to: Stewardship, 1 Lamb s Passage, London EC1Y 8AB.

12 Form 4 of 4, to be completed by: Bank signatoryadditional payroll contact Personal identification check authority form Please complete in BLOCK CAPITALS, using BLACK INK. Use a separate sheet if more space is required. A. Organisation details Name of churchcharity: B. Personal details Bank signatory: Yes No Full name: Title: MrMrsMissDrRev: Date of birth: D D M M Y Y Y Y Male Female Telephone number: address: Current address If you have lived at this address for less than five years, please provide previous address details below. Please continue on a separate sheet if necessary C. Important notes Thank you for completing this form. The details that you have provided will be used during the setup and ongoing provision of this service to you. We will only share your details with third party agencies where necessary in providing this service. This includes verifying the identify of each individual applicant by checking the details supplied above against those held on any databases our trusted agencies have access to. This includes information from the Electoral Register and from fraud prevention agencies. A record of these searches will be kept, and may be used to help other companies to verify your identity. The third party agency may also pass information to financial and other organisations involved in fraud prevention in order to detect and prevent fraud. If you give false or inaccurate information and fraud is suspected, they will record this and share this information with other organisations. D. Confirmation I confirm that I have read and understood the important notes listed on this form and agree that Stewardship may undertake a search with an external agency, for the purposes of confirming my identity. Signed: Please complete and return to: Stewardship, 1 Lamb s Passage, London EC1Y 8AB.