Installing Outlook Macro Save Multiple Attachments
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- Kathlyn Weaver
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1 Installing Outlook Macro Save Multiple Attachments Prepare to paste code in Outlook s Visual Basic Explorer (the code side) 1. Show Outlook s Developer Ribbon The Developer ribbon holds buttons that let you record/run macros or create Outlook applications. By default, the Developer ribbon is not visible. If the Developer ribbon is not visible when you open Outlook, follow the link below for Microsoft s instructions for making the ribbon visible Open Outlook s Visual Basic Explorer To install a macro in Outlook, you will need to open Outlook s Visual Basic Editor. To open the Visual Basic Editor, click the Visual Basic icon on the Developer ribbon.
2 3. View VB Project explorer From Visual Basic Explorer window, choose View Project Explorer. You will use the Project Explorer to make sure you are installing the macro in the correct location. 4. This outlook session When the Project Explorer appears, click down through the folders until you have highlighted This Outlook Session. When you are ready to paste the macro, it will be pasted in this folder. Copy & paste code from Arcane 1. Find the Outlook Save All Attachments Macro Robert C. Cain has developed a macro for saving multiple attachments in Outlook. He has shared his code here:
3 2. Copy the code From the Arcane Code website, copy the macro code. The code should start with Option Explicit and end with End Function Paste Code into Outlook Place you cursor in the VBE code window and paste the copied code. 4. Save Use either of the options below to save your macro: File Save VbaProject, or Click the save icon from the toolbar
4 5. Clean up pasted code The code pasted from the Arcane Code website is double spaced (displaying code on a webpage can have unpredictable results). Fortunately, the double spacing only causes one small problem. Scroll through the code and find the problem code. It will be RED and easy to identify. To fix the code, manually remove the double spaces from the problem section. As you remove the double spaces, the color will change from red to black. Save your changes. 6. Add Reference to Microsoft Scripting Runtime The macro refers to objects available through the Microsoft Scripting Runtime library. For the macro to work, you will need to reference this library. From the toolbar, select Tools References In the references window that appears, scroll through the available references and check Microsoft Scripting Runtime to make it available. Click ok to accept the changes. Save the changes.
5 7. Compile To make the code available, you will need to compile the project. To do so go to Debug Compile Project. Test Save Multiple Attachments macro 1. Select messages in your inbox Now it is time to see if your macro works. To begin, go to your inbox and select multiple messages with attachments. 2. Run Save Attachments macro From the Developer ribbon, select the Macros Save Attachments
6 3. Browse for save location Upon running the macro, you will be prompted to select a folder where you want to save the attachments. Select a folder and click Ok. Note: You must save the attachments in a folder on your local computer. You will not be able to choose a network folder location. After the attachments are saved, you will receive a message confirming that the job is complete. Add Macro to the Quick Access Toolbar (QAT) If you use the Save Attachments macro frequently (as I do) you may want to add it to Outlook s Quick Access Toolbar. For instructions on adding macros to the QAT, see presentation notes for Technology Tools for Streamlining Administrative Processes section At your fingertips Putting your favorites on the QAT.
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