Saskatchewan Association of Library Technicians, Inc. Constitution and Bylaws

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1 Saskatchewan Association of Library Technicians, Inc. Constitution and Bylaws Revised September 2015 CONSTITUTION ARTICLE I NAME 1.1 The name of the Association shall be Saskatchewan Association of Library Technicians, Inc. (SALT) 1.2 It is understood that the term Library Technician refers to graduate library technicians, student technicians and other library personnel. ARTICLE II OBJECTIVES 2.1 The objective of the Association is to provide and encourage a medium for mutual support and to promote the value of Library Technicians in Saskatchewan. 2.2 The Association shall serve the interests of Library Technicians by: a) Encouraging communication among Library Technicians through publications, meetings, workshop, and social functions. b) Acting as liaison with other Library Associations to facilitate an exchange of ideas for the advancement of all of all Library Technicians through public relations activities. ARTICLE III PURPOSE 3.1 The purpose of this Association is: a) To promote the value of Library Technicians throughout the province of Saskatchewan b) To encourage and provide continuing education in the field of library technology c) To foster the exchange of ideas and information between Library Technicians 3.2 The functions of this Association shall be carried out without purpose of monetary gain to its members and /or any profits or accreditation to the

2 ARTICLE IV MEMBERSHIP 4.1 The membership shall be open to all graduate library technicians, student library technicians, library personnel, and any others who are interested in the objectives of SALT. 4.2 The Association shall encourage the students enrolled in each recognized Library Technician program in Saskatchewan to annually to apply to the Association to be a class representative. This representative shall be entitled to speak on behalf of their classmates at all general and executive meetings of the 4.3 All members shall be in good standing except a member who has failed to pay the current annual membership fee or any other subscription or debt due and owing by the member to the Association and such member shall not be in good standing so long as the debt remains unpaid. ARTICLE V AFFILIATION 5.1 The Association may become associated or affiliated with other organizations having similar objectives for the promotion of common aims. The Association may cooperate with other organizations to advance the interests of the ARTICLE VI BYLAWS 6.1 The Association shall make such bylaws as may be required to regulate the activities of the ARTICLE VII AMENDMENT 7.1 This Constitution may be amended only in the manner provided for under The Non-Profit Corporation Act, 1995, and amendments thereto. BYLAWS ARTICLE 1 INFORMATION 1.1 In these Bylaws: Association means Saskatchewan Association of Library Technicians, Inc. (SALT) Committee means a small group of members of the Association appointed by the Executive Committee to carry out specific business of concern to the Executive Committee means all of the elected officers of the A resolution passed:

3 a) At a general meeting of which not less than 21 days notice specifying the intention to propose the resolution has been duly given and b) By the vote of not less than two thirds of those members present and entitled to do so A resolution proposed and passed as a special resolution at a general meeting of which less than 21 days notice has been given, if all the members entitled to attend and vote at the general meeting so agree; or A resolution consented to in writing by all the members who would have been entitled at a general meeting to vote on the resolution in person Words importing the masculine gender shall include the feminine gender, as the case may be, and vice versa. ARTICLE 2 MEMBERSHIP 2.1 Fees The membership fees shall be prescribed by the Executive Committee, which is subject to the approval of the general membership of the 2.2 Honorary Memberships Honorary memberships shall be awarded upon recommendation of the Executive Committee. Recipients shall not be required to pay a membership fee and may hold an office at the discretion of the Executive Committee. They shall be eligible to vote and may serve on Committees of the 2.3 Membership Year The membership year shall run for one year from date of receipt of membership fees (new membership fee structure to be retroactive to May 1992). 2.4 Withdrawal From The Association Any member may withdraw from the Association at any time by sending notice in writing to this effect to the Secretary of the Association but upon withdrawal, the member shall not be entitled to a refund of any portion of the fees which he may have paid Membership in the Association shall be considered to have lapsed if it is not renewed with three months of membership years. 2.5 Membership List A list of members entitled to receive notice of a meeting shall be kept by the Secretary - Treasurer, Membership Secretary, and Newsletter Editor of the ARTICLE 3 - EXECUTIVE COMMITTEE 3.1 The Executive Committee shall consist of: a) Past President b) President c) Vice President d) Secretary-Treasurer

4 e) Membership Secretary f) Workshop Coordinators (2) g) Saskatchewan Polytechnic Library and Information Program Class Representative(s) h) Councillor-at-Large 3.2 All members on the Executive shall serve a 1 year term with elections held at the Annual General Meeting, with the exception of the President whom will return for 1 year as Past President. 3.3 The Executive may meet together for the dispatch of business, adjourn, and otherwise regulate their meetings as they may determine. They may appoint such standing and other committees as may be required to transact the business of the 3.4 If any office becomes vacant between elections, the Executive Committee shall make an appointment to fill the unexpired term. 3.5 The Executive Committee shall meet no less then three times a year at their discretion. 3.6 Four officers present shall constitute a quorum for meetings of the Executive Committee. ARTICLE 4 - DUTIES OF THE EXECUTIVE COMMITTEE 4.1 The President shall preside at all meetings of the membership and the Executive Committee, shall be an ex-officio member of all committees except the Nominating Committee, and shall be in charge of promotion of SALT. The President cannot vote, just call for the vote unless a tie in vote or motion exists. 4.2 The Vice President shall assist the President in carrying on the business of the Association, and in the absence of the President, shall perform the duties of the President. The Vice President shall conduct salary surveys. 4.3 The Secretary Treasurer shall be responsible for the minutes of all meetings and for the finances of the Association and in the absence of the Membership Secretary take the minutes of the meeting of the 4.4 The Membership Secretary shall be responsible for collecting membership fees and forwarding the moneys to the Secretary Treasurer. She shall be responsible for keeping an up-to-date and accurate list of the members in good standing and forwarding this list to the Executive as needed. She shall be responsible for the minutes of all meetings of the 4.5 The Workshop Coordinators shall organize workshops, luncheons, and maintain a mailing list for said workshops of speakers, contact persons and person interested in attending said workshops outside of our membership. 4.6 Past President shall be in charge of archives and promoting membership. 4.7 The Association shall encourage the Students enrolled in each recognized Library Technician program in Saskatchewan to apply to the Association to be a class representative. This representative shall be entitled to speak on behalf of their classmates at all general and executive meetings of the 4.8 SALT Executives have the option to designate councillor(s) who could assist with the Job Bank, Newsletter, Workshops, Web Page, raffles, luncheons or other projects and are invited to attend executive meetings These councillors have voting rights at executive meetings at the discretion of the President.

5 ARTICLE 5 FINANCES 5.1 No later then July of each year, the Executive Committee shall prepare a budget, when required or requested, covering proposed activities for the next fiscal year. The budget shall be submitted to the membership of SALT for approval at a general meeting. 5.2 The Secretary Treasurer shall maintain the accounts of the Association and shall provide reports of revenue and expenditure to the Executive as requested. 5.3 The Secretary Treasurer shall submit a detailed financial statement at the conclusion of the fiscal year. 5.4 All financial records of SALT shall be subject to audit. 5.5 The fiscal year of the Association shall run from September 1 to August The Secretary-Treasurer, the President, the Vice President, Membership Secretary, and the Workshop Coordinators shall be the signing officers of the Association, and the signatures of the Secretary- Treasurer and either one of the other three officers shall appear on all cheques and other appropriate documents The President shall approve all cheques. 5.7 EXPENSES Each Executive Committee member may be paid a sum in respect of the out of pocket expenses incurred in attending meetings of the Executive Committee other than those held at the same time and place as general meetings subject to the approval and discretion of the Executive. ARTICLE 6 - ELECTION OF OFFICERS 6.1 The Nominating Committee of three, the Past President, and two others members appointed by the Executive Committee, will propose a slate of officers to the general meeting. 6.2 Nominations from any member will be accepted in advance of the general meeting provided such nominations are in writing with the signed consent of the nominee and are in the hands of the nominating chairperson one week prior to the general meeting. 6.3 Further nominations may be made from the floor of the general meeting. 6.4 The nominating Committee shall be constituted as an Elections Committee after the close of nominations. 6.5 In the event that only one nomination is secured for any position by the close of nominations, that person shall be declared elected by acclamation. 6.6 Positions that have more than one person running shall be conducted by secret ballot. ARTICLE 7 - GENERAL MEETING AND ANNUAL GENERAL MEETING 7.1 The Annual General Meeting of the Association shall be held yearly Other general meetings shall be held at the discretion of the Executive Committee.

6 7.2 Notice of the time and place of a meeting of members shall be sent not less than 21 days nor more than 50 days before the meeting to each member entitled to vote at the meeting. 7.3 Ten members shall constitute a quorum at any general meeting of the 7.4 Voting at a meeting of members shall be by a show of hands with the exception of the election of officers, which shall be by secret ballot. 7.5 Members in good standing are entitled to one vote per election. ARTICLE 8 AMENDMENT 8.1 Amendment of the Constitution or Bylaws shall be by Special Resolution of the Notice of motion of a Special Resolution shall be given in writing to all members of the Association at least 21 days in advance of the general meeting at which it will be presented. It must be passed by a majority of not less than two thirds of the votes cast by the members who voted in respect of the resolution or signed by all members entitled to vote on the resolution. ARTICLE 9 - RULES OF ORDER 9.1 Meetings of the Association shall be governed by the Roberts Rules of Order, latest edition, where they do not conflict with the Bylaws of the Association, or The Non-Profit Corporation Act, 1995, and amendments thereto. ARTICLE 10 DISSOLUTION 10.1 Subject to the provisions of the Non-Profit Corporations Act, so long as there are at least 10 members in the Association, no resolution shall be proposed to surrender its Certificate of Incorporation, or to wind up the 10.2 In the event of the winding up or the dissolution of the Saskatchewan Association of Library Technicians, Inc., the Executive Committee and/or Trustees charged with the winding up or dissolution shall, after paying all debts and liabilities of the Association, distribute the remaining assets to such charitable organizations in Canada as may be decided upon by the Association in general meeting.

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