USER MANUAL (EPIC Printing Software)

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1 Electoral Roll Management System USER MANUAL (EPIC Printing Software) (Version 1.0) IT Cell Election Commission of India Nirvachan Sadan, New Delhi Ph

2 Table Of Contents S No. Topic Page No. 1. Introduction 3 2. Abbreviations and Acronyms 4 3. Overall Description 5 4. Understanding workflow of EPIC Software(With screen shots) 6 2

3 Introduction Introduction Election Commission of India has introduced computerization at every level of its working. This had facilitated an effective and error free Election process in the entire country. The electoral roll is a list of all people in the constituency who are registered to vote in Indian Elections. Only those people with their names on the electoral roll are allowed to vote. Upgrading and cleaning of Electoral Rolls is a continuous process. The Electoral Roll Management System (ERMS) enables the CEO to maintain the complete electoral roll of state. The intensive & summary revisions i.e. updations, additions and deletions required in the electoral roll can be easily managed and also the time and expense on the information storing, sharing and publishing will be reduced. The application software will reduce the manual work, streamline the operation and hence increase efficiency, transparency and the productivity. It will also facilitate in publishing of accurate and timely electoral roll. 3

4 Abbreviations & Acronyms Abbreviation ECI CEO DEO RO ARO BLO ERO EPIC AC PC Description Election Commission of India Chief Electoral Officer District Election Officer Returning Officer Assistant Returning Officer Booth Level Officer Electoral Registration Officer Electors' Photo Identity Card Assembly Constituency Parliamentary Constituency 4

5 Overall Description The ERMS (Electoral Roll Management System) will cover the entire process of Electoral Roll preparation for the state from Electoral Roll Revision data management to final Electoral Roll publishing. Component Description Electors Photo Identity Card Preparation and Printing Application: ERO can create EPIC for Electors using this application. The main functionalities of this application are: ERO/ Authorized Private Vendor - Verify the data available at the server and do correction if needed. - After verification of data the EPIC can be generated for each elector in a pdf format. - The pdf file will be printed and laminated before issuing to the elector. - Provision to make duplicate EPIC will be provided. 5

6 Understanding work flow of EPIC Software ( With Screen Shots) 6

7 EPIC Software The main objective of this software is as follows:- 1. Print New EPIC Card. 2. Print duplicate EPIC Card. 3. Printing report on Counting of EPIC prepared by Vendor. 4. Printing the Outward Register / Issue Register. 7

8 Process : Authentication Description : To login enter Username and Password 8

9 EPIC s Screen 9

10 Process Description : Update Voter s Information : Selection from menu option to update existing voter s information. 10

11 Process : Create New EPIC Cards Description : 1. To view records, select AC, Part and Language and click on Find button. 2. To create new EPIC card, select a particular record or click on Above all to select all the records in the grid and click on Create New EPIC. 11

12 New EPIC Card printing 12

13 Process Description : Create Duplicate EPIC : To View records, select AC, Part and Language and click on Show Voters List button. 13

14 Process : Create Duplicate EPIC Description : 1. To print duplicate EPIC, select the serial number and select the reason for Duplicate and click on Added to the Roll button. 2. Select the record from the grid and click on Create Duplicate EPIC button. 14

15 Duplicate EPIC Printing 15

16 Process Description : Reports on Counting of EPIC prepared by Vendor : To view report, click on Report Menu and click on Counting of EPIC prepared by vendor. 16

17 Process : Printing Outward Register/Issue Register. Description : Select AC, Part, Select Date and click on Show button. 17

18 Outward Register / Issue Register 18

19 Process : MIS Reports Description : Select AC, Part, Select Date and report type, and then click Show Report 19

20 EPIC Coverage Report 20

21 Process : Show Existing Pdf Description : Select AC, Part, Select Date, Epic type, the dates and the serial no. then click Show Report.To view the pdf s that exits between the two dates. 21

22 Process : Path Setup Description : Set path for storing PDF files 22

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