Pensions Administrator

Transcription

1 JOB DESCRIPTION Job Title: Post Number: Department: Location: Head of Payroll and Pensions DF011XX Finance Llandaff Campus Grade: Grade 8/B Salary: Tenure: Hours: Accountable to: Accountable for: 43,758-50,702 pa Permanent 37 hours per week Director of Finance Payroll Officer Pensions Administrator Role Summary: To be responsible for the accurate processing of all payroll transactions ensuring timely payment of all University staff and compliance at all times with statutory and University regulations. To be responsible for the compilation and timely submission of all statutory and other returns relating to the payroll and pension responsibilities of the Finance Department. Principal Duties and Responsibilities: To be responsible for and to manage the Payroll and Pensions Office. To be accountable for the production of all payrolls, ensuring that the procedures and controls involved in processing the payrolls are properly understood and carried out by those responsible, maintaining the highest standards of accuracy and timely processing. To lead on the continuous improvement and maintenance of all payroll controls to ensure effective service delivery.

2 To proactively keep abreast and proffer expert advice on existing and new legislation, particularly in relation to Income Tax, National Insurance Contributions, SSP, SMP, SAP, SPP, P11d, Pension Regulations. To be responsible and ensure the accuracy of each payroll prior to BACS transmission and to undertake BACS transmissions according to the set timetable. To be responsible for pension administration, including pension returns and compliance with auto-enrolment regulations and to ensure robust advice is proffered to all staff on the three pensions Schemes LGPS, USS, TPS. To be responsible for the compilation and submission of statutory and other returns, as required. To be the expert and point of contact in dealing with complex payroll queries and to liaise and network as required with appropriate payroll and professional bodies (eg pension administrators, HMRC, etc). To liaise with other University departments (eg Human Resources) to ensure seamless recording and transfer of staff information. To be responsible for the maintenance of the payroll records in a professional and confidential manner in line with Audit Requirements and the Data Protection Act 1998 and to report and analyse payroll data, as required. To maintain up to date and comprehensive guidance notes on using the payroll elements of the itrent database To lead/participate in projects to further develop the integrated Payroll/HR database and implementing agreed improvements To be lead contact for Payroll and Pensions on the Business Continuity Plan To attend appropriate personal development course to ensure continuing professional development. To lead, manage and motivate staff, including completion of staff performance reviews. To develop and provide presentations/briefings across the University as necessary in relation to payroll and pension matters. To support the training and professional needs of the department in all aspects of payroll and pension compliance and to develop team members to provide a cost-effective, efficient and high quality service.

3 To provide leadership as necessary within the Finance Department as part of the Senior Management Team. To undertake any other duties as directed by the Director of Finance commensurate with the grade of the post Additional Information: Standard Notification These guidelines are provided to assist you in the performance of your contract. The university is a dynamic organisation; therefore changes may be required from time to time. Any changes will be made in consultation with the post-holder. The Summary of Duties and Responsibilities is not intended to be an exhaustive list of tasks performed. Other associated technical tasks are likely to be performed as directed by the line manager. It is accepted that individual staff will have a specialist skills and knowledge base in relation to the role they have been appointed to. In addition to this, Cardiff Metropolitan University expects that all staff will conduct themselves in a professional and courteous manner at all times and have particular regard for their responsibilities under Cardiff Metropolitan University s Equalities, Financial, Environmental and Sustainability, Human Resources and Health and Safety policies and procedures.

4 PERSON SPECIFICATION Post: Payroll Manager Unit/School: Finance Department *Key A - Application form I - Interview T/P - Test/Presentation FACTORS ESSENTIAL AND DESIRABLE CRITERIA ASSESSED BY A* I* T/P* Education & Qualifications 5 GCSEs (A C grade including Maths and English) or equivalent level of qualification. Educated to Degree level CIPP Diploma in Payroll Management or equivalent Education & Qualifications (Desirable)

5 Knowledge Thorough knowledge and understanding of payroll procedures, controls and statutory requirements of PAYE, NIC, SSP, SMP, SAP, SPP and Pension schemes and regulations. Comprehensive current experience of legislative reporting, including all HMRC RTI returns, P60 s, P11D s An understanding of RTI requirements Knowledge and understanding of the need for confidentiality in relation to employee data. Knowledge and understanding of information technology in an office environment. Proven experience in a senior payroll/pensions post Extensive experience in using a complex computerised Payroll/HR system Knowledge (Desirable) Knowledge/understanding of HMRC requirements and international taxation in relation to overseas workers Knowledge and understanding of itrent system Project Management Working knowledge of LGPS, USS, TPS

6 Skills & Abilities Proven problem solving skills. Proven positive customer service delivery attitude Ability to work on own initiative and organise own work. Effective verbal and written communication skills. Excellent attention to detail. Effective time management skills. Ability to prioritise and meet deadlines. Team player. IT Skills Ability to use Microsoft Office applications. Experience Paid/Unpaid Experience of working in a Payroll environment. Experience of managing staff. Experience of maintaining administrative systems and processes, implementing change, where required. Extensive experience in pension scheme administration and proffering expert advice Experience of Information Technology to include HR/Payroll Systems and Microsoft Office, using spreadsheets at an intermediate to advanced stage. Experience of evaluating priorities. Experience Paid/Unpaid (Desirable) Experience of Midland itrent HR/Payroll system Experience in the Higher Education sector Experience in public sector pension scheme administration

7 Other Requirements The appointment of the successful applicant will be subject to a Disclosure and Barring Service check (Ref No 22) *Please note that a criminal record may not necessarily be a bar to obtaining employment in Cardiff Metropolitan University. For further information on Disclosure and Barring Service (DBS, previously CRB) please go to