Human Resources Officer Full Time - Fixed Term Parental Leave PRA 16/10

Transcription

1 Human Resources Officer Full Time - Fixed Term Parental Leave PRA 16/10

2 Human Resources Officer PRA 16/10 Full Time, Fixed Term 9 month parental leave cover (with possibility of extension) The Position An excellent opportunity has arisen for a dynamic and suitably experienced candidate to join the Shire of Broome in the role of Human Resources Officer for a 9 month fixed term parental leave cover (with possibility of extension). This position will report to the Manager of Human Resources. The Human Resources Officer will be responsible for the coordination of organisational training, staff health and wellbeing programs and initiatives, new employee inductions, workers compensation, and other generalist HR duties. You will be part of a small team serving a workforce of approximately 170 staff. A full job description is contained within the Job Application for those suitably qualified candidates looking to apply and join the dynamic team here at the Shire of Broome. The person we seek The desired candidate will have understanding of human resource issues, practices and policies whilst demonstrating excellent organisational, computing, problem solving and numeracy skills. You will be hands on and provide competent administrative support underpinned by your exceptional communication and customer-focused ethos. Previous experience in human resources, learning and development and organisational improvement will be highly regarded. What the Shire of Broome offers Broome has magnificent beaches and a natural environment that boasts desirable lifestyles, active and dynamic cultural and social scenes, with an emergent commercial and industrial development. The Shire of Broome offers attractive remuneration including superannuation benefits of up to 15.5%; professional development and salary sacrifice options. For more information on salary and employment conditions please refer to the Shire of Broome employment page and view the Job Application Pack. Page 2 of 10

3 How to apply Completed Job Applications are to be submitted through Shire s website at or alternatively by post to PO Box 44, Broome 6725 or by delivery to the Shire Reception at 27 Weld Street (cnr Weld and Haas Streets). Please note: Applications submitted on USB drives will not be accepted. For more information contact Human Resources on or to hr@broome.wa.gov.au. For more information about Broome visit: and Application Deadline Applications for this position are to quote PRA-16/10 and are to be received no later than 4:00 pm Thursday 7 th April Position Details Human Resources Officer Thank you for your enquiry regarding our position advertised. To apply for this position, include all of the following attachments with a copy of your resume: 1. A Cover Letter introducing yourself and explaining why you are applying for this position. 2. Key Selection Criteria, located on the last page of the Position Description contained within this Job Application package. For further information please see Hints for Key Selection Criteria. 3. A current resume with the details of your previous work history, qualifications, and other competencies including knowledge, skills and abilities you think are relevant to the position. 4. Employment Form: if not applying through the website can be obtained from Shire of Broome Administration office. 5. Professional referees: A minimum of two referees must be obtained from direct reports, being either a supervisor or manager responsible for overseeing the day to day performance of the candidate from the last two employers. The Shire reserves the right to request up to a maximum of two additional references checks if required. Hints for Key Selection Criteria: To be considered for an interview, your application must address the Key Selection Criteria. There is no right or wrong way to format your written application however the purpose of the Key Selection Criteria is to identify how well your knowledge, skills and abilities relate to the position. Page 3 of 10

4 Write your application to address each key selection criteria detailing how your previous employment and qualifications are suitable to the role. The following information is a guideline to the type of information required in your detailed response: Each key selection criteria should comprise of two or three paragraphs to support the details contained in your resume. Only include relevant information, to reduce non essential information. Be clear and concise. The Recruitment/Selection Process Ensure your application is submitted by the closing date as late applications will not be accepted. The nominated closing date is located under Application Deadline of this job application. The Shire of Broome values your application and strives to ensure all candidates are given due consideration. Please note the recruitment process may take up to six weeks from date of advertising. Applicants selected for interview will be contacted by phone. Please advise the Human Resources Officer if you have any special needs at this time e.g. building access or communication assistance. Short listed candidates selected for an interview are requested to arrive fifteen minutes early to receive and review a copy of the interview questions. In some cases, the panel may request additional information or apply behavioral interview questions as part of the selection process. Notice of this will be given in advance at the time applicants are invited for interview. Reference checks will only be undertaken and only with the preferred candidate(s). The position is offered to the successful applicant as soon as possible after interview. This may be within ten (10) working days of the interview. To meet inherent requirements, some positions require a pre-employment medical. Please note due to high volume of applications received only applicants short-listed for an interview will be contacted by the Human Resources team. To those applicants not shortlisted, we extend our appreciation for considering The Shire of Broome as a potential employer. Position Description and Details A copy of the Position Description is attached. For any further details please contact the Human Resources Officer on (08) Page 4 of 10

5 Summary of Conditions of Employment and Entitlements Salary Package details (per annum figures) Salary Level: 4.1 $63,564 Salary Level : 4.4 $68,102 Broome Allowance: A $11,180 Broome Allowance: A $11,180 Cash component: $74,744 Cash component: $79,282 Super 9.5% $ 7,100 Super 9.5% $ 7,531 Total Package Value: $81,844 Total Package Value: $86,813 Award: Employment conditions are in accordance with the Shire of Broome Inside Staff Enterprise Agreement. Salary: An expected commencement base salary is offered at Level 4.1 (may be negotiated, depending on qualifications, skills and experience). Broome Allowance: The Broome allowance is considered to encompass/include an individual person s living expense circumstances and is paid in addition to the above base salary figure. Hours of Work: This position is required to work 38 hours per week, working on average 8 hours per day. The current operating hours are 7.45 am to 4.30 pm, ordinary hours do not exceed 38 hours per week Monday to Friday inclusive of a break of 45 minutes for lunch. Overtime: No overtime is payable unless you have prior approval, authorised in writing, from your Manager. Annual Leave: Employees will be entitled to 25 DAYS annual leave after twelve months continuous service. In addition a 17.5% loading is paid after twelve months service on four (4) weeks both in proportion to the hours worked. You will also be entitled to two (2) days travel leave after twelve months continuous service. Personal Leave: You will be entitled up to fifteen (15) personal / Carer s leave days per year. Long Service Leave: Thirteen (13) weeks after ten (10) years continuous Local Government service, transferable between Local Authorities in Western Australia. Page 5 of 10

6 Uniform Policy: Employees are currently provided with a uniform in accordance with the Shire of Broome Inside Staff Enterprise Agreement. Broome Recreation and Aquatic Centre (BRAC) Membership: The Shire of Broome values a healthy, active workforce and acknowledges the many flow on benefits of having a healthy workforce. Employees shall be provided with an Adult Access or a Family Membership to the Broome Recreation and Aquatic Centre whilst they are an Employee. Superannuation: Superannuation Guarantee: Council currently contributes 9.5% of fortnightly salary. Additional contributions (optional): Council currently contributes an additional 6% (to a total of 15.5%) of fortnightly salary when an employee contributes a minimum of 6% of their fortnightly salary. If this option is taken, there is 21.5% contributed to the employee s Superannuation account; 15.5% from the Employer and 6% from the employee. Extra contribution is applicable only if contributing to the WA Super Fund. Probationary Period: A three-month probationary period is applicable to this position. At the successful completion of this period your continuity will be recommended to the Chief Executive Officer for confirmation. The period of probation can be extended by the manager/supervisor for an additional period of no greater than three months. Performance Appraisal: Appraisals are undertaken annually by the Manager. Medical Examination: All new appointees to Council staff are required to complete a medical questionnaire on commencement. If necessary a Medical examination will be required. Full documentation for the requirements of the position will be given to the Medical Practitioner prior to the examination and costs are paid for by the Shire of Broome. Existing illness will not preclude an appointment. Code of Conduct: Ensure professional conduct is of the highest standard in accordance with Council s Code of Conduct and policies as adopted and modified from time to time. Page 6 of 10

7 Position Description Position Title: Human Resources Officer Classification: Level 4 Agreement: The Shire of Broome Inside Staff Enterprise Agreement Department: Human Resources Location: Administrative Centre Date reviewed: March 2016 Approved by: Chief Executive Officer Commitment of the Shire of Broome Our Vision for the Shire of Broome: A thriving and friendly community that recognises our history and embraces cultural diversity and economic opportunity, whilst nurturing our unique natural and built environment. Our Mission: To deliver affordable and quality Local Government services. Our Values are: Communication: Integrity: Respect: Innovation Transparency: Courtesy: Code of Conduct: Actively consult, engage and communicate with, and on behalf of the community Be honest, equitable and ethical in all our dealings. Recognise and respect the individual and unique requirements of all people, cultures and groups. Drive change through leadership and energy. Be open and accountable in all our activities. Provide courteous service and helpful solutions. For Council Members, Committee & Working Group Members and Employees (as amended May 2014) Page 7 of 10

8 Position Purpose and Objectives To provide professional Human Resource service to meet the needs of our internal and external customers and to assist the Manager Human Resources to ensure that a productive and harmonious workplace prevails. Key Responsibilities and Duties Corporate/Organisational When requested assist with the preparation of the strategic and service level plans for the management of the Shire s Human Resources. Collaborate with the Manager Human Resources to identify, plan and develop initiatives and improvements. Ensure Human Resource s policies and operations conform to the statutory requirements within which it operates (Awards, Anti-discrimination Act, and OSH etc). Administrative Support Human Resources Assist in the coordination and organisation of the annual training and development calendar and training programs. Conduct new staff HR/OSH inductions. Conduct exit interviews, record details and prepare reports to CEO/Director where issues are identified. Control Stock uniforms and liaise with suppliers to ensure timely and adequate supply. Monitor and control expenditure. Process existing and new workers compensation claims. Process and record all changes in employees conditions of employment. Administer staff performance reviews, and follow up where necessary. Update position descriptions, policies and procedures where requested. Assist in developing an HR Procedures Manual for staff and managers. Assist with projects, strategic tasks and research within capability Implement Occupational Safety and Health initiatives as a result of OSH committee objectives or HR Strategic Plan initiatives. Check data entry of new employee set up on Synergy from payroll. Process Workers Compensation reimbursement claims and correspondence. Coordinate all recruitment processes, including advertisements, packages, queries, letters, and contracts in the absence of the other Human Resources Officer. Prepare government statistical employment returns and respond to government agencies queries re: staffs pay details. Human Resource Management Ensure active participation in your Annual Performance Review. Ensure organisational compliance with EEO and OSH legislation. Customer Interface Provide information and advice on Human Resource issues to the Shire staff, within scope of position and level of knowledge. Where relevant, ensure effective and co-operative communication with internal customers to ensure ethical and transparent working relationships are maintained. Page 8 of 10

9 Where relevant maintain effective and cooperative communication with businesses, ratepayers and other major stakeholders, to ensure ethical and transparent working relationships are maintained in carrying out Council policy. Human Resource Management When required relieve positions within the department during periods of absences. Provide leadership to the development of staff according to both personnel and organisational requirements Work to foster a cooperative and harmonious team environment through effective communication and relationship building. Occupational Health & Safety Comply with all statutory obligations, including the Local Government, Equal Employment Opportunity (EEO), Organisational Risk Management and current OSH Act s, regulations and code of practice Seek guidance for all new or modified work practices to ensure safety is a high priority consideration Not willfully place at risk the health or safety of any person in the workplace Ensure that any hazardous conditions, near misses and injuries are reported immediately to the Supervisor Compliance: Ensure all documentation is appropriately recorded and stored. Ensure compliance with software license requirements. Ensure compliance with the State Records Act 2000 by ensuring corporate documents are recorded in the Shire s Record Management System. Carry out duties in accordance with the Shire s Code of Conduct, relevant legislation, policies, procedures and guidelines. Organisational Relationship/Context Reports to: Supervises: Internal Contacts: External Contacts: Performance Review: Manager Human Resources N/A Human Resources Officer Payroll Officer CEO and Directors All staff as required Western Australian Local Government Association Local Government Managers Association Unions and other Representative Bodies/Agencies Local Government Insurances Services Legal Representatives Other Local Governments Probation period first three months of employment Performance Appraisal s to be conducted annually Page 9 of 10

10 Key Selection Criteria Essential Skills, Knowledge & Experience Working knowledge of Human Resource management issues. Experience providing quality and timely administration support. Well developed organisational skills and ability to keep to tight deadlines. Developed keyboard and computer skills (Microsoft suite of products). Highly developed verbal and written communication skills including an ability to deal with difficult employees. High level of attention to detail and accuracy. Developing problem-solving skills and analytical skills. Working knowledge of Awards, Payroll and costing systems. Ability to and work independently and apply initiative. Qualifications and/or Training Formal studies in Human Resources and Cert IV in Training and Assessment would be highly regarded Desirable Possession of or progress toward tertiary qualifications in a Human Resources Management / Industrial Relations fields. Experience in a similar position in Local Government. Experience writing policies or similar. Page 10 of 10