Competencies for Deputy Principal JMB Framework

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1 Competencies for Deputy Principal JMB Framework 8 In 2011 a group of Principals, Deputy Principals, Chairpersons of Boards of Management and representatives of Trustees working with the JMB identified the following key competencies as being essential for the effective performance of the role and function of Principal in a faith school: Leadership in a Faith School Organisational and Administrative Skills Strategic Development & Management Relationship Management & Interpersonal Skills Self-awareness & Self-management Skills These competencies are not listed in order of priority. It is up to each Board of Management to judge the priority given to each key competency in light of the needs of the school In 2013 these competencies were examined for their relevance to the role of Deputy Principal. Following discussion with serving Principals and Deputy Principals, Chairpersons of Boards of Management, past Principals and JMB personnel, and given that part of the role of a Deputy Principal is to act as Principal when the Principal is absent, the same five key competencies were identified. The sample behavioural indicators were modified to reflect the role of the Deputy Principal Each of these competencies is defined in a school context below, where the all-round development of the student is the key focus. 1

2 1. Leadership in a Faith School Definition: Promotes the building of a school community in its religious tradition and in accordance with the values of the school s mission statement and expressed philosophy. It focuses on improving instruction to enable teachers to teach at their best and students to learn at their utmost. It fosters a climate of trust that motivates and inspires others to commit to ongoing development that will support the educational and spiritual goals/objectives of the school. It ensures that results are achieved in a caring and compassionate environment. Sample Behavioural Indicators Demonstrates an understanding of the provenance of the school s characteristic spirit and ethos and has the capacity to communicate a compelling understanding of that spirit and ethos to all partners in a manner that generates enthusiasm and commitment. Shows commitment to the continuous professional development of self and staff in relation to the purposes, values and goals of the Patron/Trustees. Places faith development appropriately within the whole school planning and review process. Shows commitment to the integration and transmission of Gospel values through curriculum and through his/her dealings with all the partners. Can work with others to give witness to Gospel values in the wider community. Assists in the development and maintenance of a shared school culture that reflects the core values and ethos of the school. Contributes to the shaping and implementation of a vision based on high expectations, for the all-round development, including appropriate academic success, for each student who is seen as a unique child of God. Knows what to do and say when conflict arises over faith issues. Has the capacity to react with clarity, flexibility and an ability to listen when such issues arise. Respects and maintains a climate conducive to education so that fruitful and respectful interactions may prevail. Cultivates leadership in others, especially students so that they may develop their faith throughout their time in school and in later life Demonstrates an awareness of current educational and social issues, as well as the specific needs of the school and local community. Clearly supports the outlined direction, required performance, and challenges of the school to all key partners. Acts as a personal role model for the faith and values of the school and for the standards and performance levels in the school. Adapts leadership style to the situation and people concerned to ensure an optimum outcome. Demonstrates an awareness of current educational thinking about RE and Catechesis Demonstrates a capacity to manage creatively the challenges facing faith schools within 2

3 Negative: the national and international context. Is not comfortable in integrating the discourses of faith and education and shows little understanding of or sympathy for the school s expressed philosophy, faith heritage or charter. Shows little cognisance of the specific factors involved in being part of the leadership team of a faith school and has taken no steps to prepare for such a role. Does not know how to handle appropriately conflict arising in the context of the school s mission statement, characteristic spirit and ethos. Does not demonstrate a vision for the all-round development, including appropriate academic success, for each student. Does not demonstrate a vision for improving instruction and creating a climate conducive to education. Does not cultivate leadership in others. Does not demonstrate an awareness of all relevant context issues. Does not communicate the shared vision for the school effectively to all concerned. Does not provide clarity about shared goals and objectives. Does not contribute to creating a culture of autonomy and independence among the team. Uses a limited style of leadership activities regardless of situation or people involved. 2. Organisational and Administrative Skills Definition: Uses a range of system supports and processes to establish a systematic course of action for self and/or others to ensure accomplishment of objectives. In consultation with the Principal sets priorities, goals and timetables to ensure effective use of time and all resources. Sample Behavioural Indicators: Positive Develops or uses systems to organise and keep track of information Displays the ability to use a range of appropriate IT systems In consultation with the Principal manages people, data and processes to foster school improvement. Demonstrates an understanding of the time commitment involved in performance of his/her role Manages the use and maintenance of school facilities as directed by the Principal Prioritises issues and activities according to importance and urgency. Anticipates issues and potential obstacles and takes necessary action Creates action plans for achieving performance expectations. 3

4 Monitors and keeps records of student attainment, attendance and participation and ensures appropriate action is taken by relevant personnel Ensures the completion and submitting of data returns by working with relevant personnel Manages the timetable on a day to day basis Provides the Principal with relevant reports and information in a timely and appropriate manner Demonstrates an understanding of the role of the Deputy Principal in the implementation of the school s Code of Behaviour Negative Does not create clear plans or schedules for achieving objectives. Does not develop systems or processes to track progress of objectives in consultation with the Principal Does not create contingencies to deal with obstacles to achieving objectives. Keeps limited or no records of information on staff and student attendance performance and participation Does not demonstrate flexibility concerning time commitment required for the role Does not act efficiently and in a timely manner to meet day to day demands Does not demonstrate an understanding of the role of the Deputy Principal in the implementation of the school s Code of Behaviour 3. Strategic Development & Management Definition: Demonstrates the ability to take a broad and long term view of the needs of the school s purpose and objectives. Sample Behavioural Indicators: Demonstrates an understanding of how to develop a strategic plan for the school in conjunction with the Principal Staff and Board of Management Knows how to develop a school culture that is faithful to the purposes, values and goals of the Patron/Trustees. Has an understanding of the detail of relevant legislation. Demonstrates personal pedagogical excellence and applies these personal standards in creating a community of learning. Helps develop a shared vision for the school in the future. Supports the Principal in involving all partners in creating and promoting that vision Understands the long term needs of the school and demonstrates a vision for working towards meeting those needs. Demonstrates a commitment to school self evaluation in striving to meet the needs of 4

5 Negative: the students. Demonstrates an understanding of how to develop a culture of self evaluation among the staff. Demonstrates a willingness to assist the Principal in developing strategies for the future and thinks through the consequences of actions taken. Does not demonstrate a clear understanding of the requirements of relevant legislation. Does not demonstrate personal pedagogical excellence. Does not demonstrate an understanding of his/her role in developing and maintaining a clear vision of the future of the school. Does not demonstrate an understanding of the long term needs of the school Does not demonstrate a commitment to and importance of developing a culture of school self evaluation. Does not review strategies or the consequences of decisions. 4. Relationship Management & Interpersonal Skills Definition: involve using a range of communication skills to build and sustain constructive and supportive relationships with all key partners. Sample Behavioural Indicators: Demonstrates an understanding of the key relationships that exist between the Deputy Principal and the Principal, Staff (teaching and non teaching), Students, Parents/Guardians, Department of Education and Science personnel and other agencies, Board of Management and the Patron/Trustees. Works with the Principal to develop a positive school culture and demonstrates the skill to deal effectively with people. Builds and maintains strong relations with staff, students, parents and others by using a range of communication skills to influence and persuade them. Demonstrates the ability to write and speak clearly so that others will understand the message and demonstrates a willingness and ability to actively listen to all partners to ensure they have a true understanding of other people s needs. Is alert and sensitive to opportunities to enhance the effectiveness of the school and ready to assist the Principal in following them through. Builds a logical approach to addressing problems and tasks by drawing on own knowledge and experience as well as calling on other resources as necessary Demonstrates the ability to make balanced decisions, based on all relevant information and input from relevant people. Demonstrates the ability to continue with a course of action despite setbacks; 5

6 Negative: maintains an optimistic approach and is flexible as circumstances change. Has the ability to state clearly what the school stands for, represents the needs of all and advocates on behalf of the school and all partners. Manages conflict situations effectively. In conjunction with the Principal sets clear objectives for all team members, provides the resources to deliver as well as feedback to review performance standards. Does not demonstrate the skill to manage key relationships. Uses a limited range of communication skills in dealing with other people. Does not represent the needs of all partners in the school. Does not deal with conflict situations in a timely or effective way. Does not provide clear guidelines or support to team members. Does not write or speak clearly; does not actively listen to others. Uses a limited range of communication skills when influencing others. Is not open or sensitive to opportunities. Does not take all information into account when solving problems. Does not always make decisions when required or make effective decisions. Does not cope positively with obstacles and may give up early or persist unreasonably in a course of action when circumstances change. Does not ensure that the Principal is kept informed as appropriate Does not consult the Principal and / or others in situations where appropriate to do so 5. Self-awareness & Self-management Skills Definition: These refer to the ability to accurately perform self-assessments. It includes the ability to receive and act on feedback. Sample Behaviour Indicators: Demonstrates an ability to perceive emotions e.g. recognising non-verbal signals. Recognises the role that emotions can play in thinking and cognitive activity. Understands that emotions can carry a wide variety of meanings. Demonstrates an ability to manage emotions effectively, to respond appropriately to one s own emotions and to the emotions of others. Demonstrates a high degree of self-awareness e.g. being able to read one s emotions and recognise their impact on others. Shows an ability to control one s emotions and adapt them to changing 6

7 circumstances. Has clear knowledge of their personal strengths and limitations. Shows both confidence and humility where/when appropriate. Negative: Has a tendency to blame others for their feelings. Carries grudges and is unforgiving. Does not consider the feelings of others before acting. Is a poor listener, interrupts and misses the emotions being communicated. Shows poor empathy or compassion. Is rigid, inflexible; needs rules and structures to feel secure. The Board of Management will use these competencies in amending the JMB Sample Application Form. Each Board is recommended to indicate to the Selection Committee, through the Role Profile it develops, the importance of each of the competencies in relation to each other. The Selection Committee can reflect this in its allocation of marks for the competencies at the shortlisting stage and in the allocation of time and marks for them at interview stage. 7

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