Date &Time of Bid Opening (Part I) at hrs. Tender Ref. No Guarantee Amount. Tender document sale period. Cost of Tender Document

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1 NEYVELI LIGNITE CORPORATION LIMITED, ( Navratna - Government of India Enterprise) OFFICE OF GENERAL MANAGER/CONTRACTS CORPORATE OFFICE: NEYVELI PRESS TENDER ENQUIRY Notice Inviting Bids Sealed Bids in English (One original and six identical copies) are invited by NEYVELI LIGNITE CORPORATION LIMITED, Neyveli for Integrated Lignite Resource Information System (ILRIS) NLC GIS & Web project. The detailed specifications are given in technical specifications of tender document. Tender Ref. No Bid Guarantee Amount Cost of Tender Document Tender document sale period Last date and time for receipt of bids Upto hrs. Date &Time of Bid Opening (Part I) at hrs CO.CONTS/ C/Geology/ ILRIS/ 2015, Dt Rs.6,00,000/- Rs.10,000/ to Pre bid conference will be held on at hrs.(ist) in the Conference Hall of Contracts Branch, Corporate Office. The points for discussion shall be furnished in advance both in hard and soft copy to the undersigned and also to the following ID: gmconts_co@nlcindia.com, gmconts_co@rediffmail.com gmconts@gmail.com Note: i) The detailed scope of the work is given in the Technical Specification of tender document. ii) For further details such as Qualifying Requirements, Scope of work, etc., please visit our website: or Central Public Procurement Portal (CPPP) of Government of India, website : or contact General Manager/Contracts, Corporate Office, NLC Ltd., Block-1, Neyveli Phone: , Fax /252645/ ID: gmconts_co@nlcindia.com,gmconts_co@rediffmail.com gmconts@gmail.com iii) Tender documents can be had from the above address on payment of cost of tender documents by Banker s Cheque / Demand Draft (DD) drawn in favour of NLC Ltd., Neyveli, payable at Neyveli or NEFT/RTGS mode to NLC s Account No Beneficiary Name: NLC Ltd., Estt.A/c in State Bank of India, Branch: Neyveli Main (IFS Code No. SBIN ). 1

2 iv) The tender document may also be downloaded from our web site during the tender document sale period. In such case, the cost of tender document shall be paid by way of Banker s Cheque / DD drawn in favour of NLC Limited, Neyveli, payable at Neyveli or NEFT/RTGS mode to NLC s Account No Beneficiary Name: NLC Ltd., Estt. A/c. in State Bank of India, Branch: Neyveli Main (IFS Code No. SBIN ). Banker s Cheque / DD / remittance details with UTR No. shall be furnished along with the bid in Part I failing which the offer shall be rejected. The Bidder is to note that the Bank Commission charges will be to the account of the bidder and the net amount transferred to NLC s account shall be equal to the cost of the Tender document. v) Amendments /Errata / corrigendum / clarifications, if any issued for the tender shall form part and parcel of the tender document. Amendments /Errata / corrigendum / clarifications will be posted in NLC s web site: and Central Public Procurement Portal (CPPP) of Government of India, website : Bidders are requested to visit NLC s web site : or Central Public Procurement Portal (CPPP) of Government of India, website : and note the amendments before submission of offer. Any ignorance on the part of the firms in not seeing the website will not be an excuse. NLC shall not be responsible if any Bidder omits to notice any amendments/errata / corrigendum / clarification. Amendments /Errata / corrigendum / clarification will be numbered serially. The bidders are requested to sign all the Amendments / Errata / Corrigendum / Clarifications issued for the tender and enclose along with the bid as these form part and parcel of tender document. 2.0 Qualifying requirements 2.1 Bidder should have an office in India 2.2 Bidder should have implemented satisfactorily covering the scope of Geographic information System (GIS) projects for Govt /PSU/Quasi Govt./Listed Companies in India or Overseas for a contract value not less than Rs lakhs in one work order (or) Rs lakhs each in 2 work orders (or) Rs lakhs each in 3 work orders during the last five years from the scheduled date of tender opening. In case of order value in foreign currency, for conversion of value in foreign currency to Indian Rupees, BC selling rate prevailing on the actual date of tender opening shall be adopted. 2.3 Bidder should have supplied, installed and implemented satisfactorily servers hardware and associated software for a contract value not less than Rs lakhs in one work order/agreement/contract (or) Rs lakhs each in 2 work orders/agreements/contracts (or) Rs lakhs each in 3 work orders/agreements/contracts during the last five years from the scheduled date of tender opening. 2

3 2.4 Bidder Company should be ISO 9001:2008 or above certified company and SEI- CMMi firm Level 3 or above. 2.5 A Bidder who does not possess Qualifying Requirements indicated in clause -2.3 above would be permitted to participate as a primary Bidder together with Associate / Collaborator or as a lead Bidder in a Consortium of companies provided, if their Associate/Collaborator/ Consortium member as the case may be, satisfies Qualifying Requirements for which the Primary / Lead bidder by himself does not qualify. However the total number of participants including primary bidder/lead bidder and Associate/ Collaborator/Consortium member shall not exceed two. The bidder, who has a valid collaboration agreement with a collaborator(s) or Associate or valid consortium agreement with consortium member(s), shall furnish such agreement along with the bid. Such agreement shall be in force and shall be further valid atleast up to the completion of the proposed contract and the bidder shall furnish an undertaking jointly executed by him and his collaborator(s)/associate/consortium members(s) to guarantee the standard of performance of the equipments as detailed in the tender specification. 2.6 For this PQR, clause 2.4 is necessary to the Primary bidder. 2.7 Average Annual turn over of the Bidder, combined average annual turnover of bidder together with Associate/Collaborator/Consortium of companies, as the case may be in the preceding three consecutive financial years as on the original scheduled date of this tender opening, shall not be less than Rs lakhs. 2.8 The Bidder his Associate/Collaborator/Consortium of companies shall have Positive Net Worth as per the latest audited financial statements individually. 2.9 Special Conditions: In case of award of the Contract, every associate/ collaborator/consortium member, as the case may be, shall be required to furnish a backup Contract Performance Guarantee for 5% of their portion of work, in addition to the Contract Performance Guarantee (CPG) for 10% of the total Contract Price, to be furnished by the Primary/Lead Bidder in the form as given under relevant clause of General Commercial conditions of the Tender. All such guarantees shall be kept valid till the completion of all the obligations under the Contract The bidder should enclose the following documentary evidences. i) Bidder has to produce the documentary evidence of having an office in India for PQ No

4 ii) Copies of complete Purchase Order(s)/work contract(s) showing scope of work, time schedule, number of locations etc required along with end user certificate for having implemented GIS works and working satisfactorily for PQ No.2.2. iii) Copies of complete purchase order(s)/ contract(s)/agreement(s) with the scope of supply order/agreement along with end user certificate for having implemented the system and working satisfactorily for PQ No.2.3. iv) Proof of assessment status/certificate(s) required for PQ No.2.4. v) Relevant documentary evidence including copies of Annual Report, containing Profit and Loss Statement and Balance Sheets for immediately preceding three accounting years from the scheduled date of tender opening shall be furnished together with the Bid for PQ No. 2.7 & Not withstanding anything stated above, the Purchaser reserves the right to assess the Bidder s capacity and capability to perform the contract should the circumstance warrant such an assessment in the overall interest of the Purchaser Bids which are submitted without proper documentary evidence to substantiate fulfillment of the qualifying requirements as specified are likely to be rejected without assigning any reasons Bids submitted with false information will be rejected without assigning any reason In case of extension, the QR requirements met by the bidder, as on the original scheduled date of tender opening, shall alone be taken into account. 3.0 SCOPE OF WORK 3.1 The scope of work involves creation of spatial lignite database, GIS & Web Enterprise service, overlaying the ILRIS web map over the shared 1:50000 scale GSI's geological portal web map data (comprising of lithological and structural layers), supply of software, hardware & equip in the existing data centre, buyback of workstations & equip in the existing data centre at ILRIS centre, installation, testing & commissioning, submission of reports, training, maintenance for three years after warranty period for GIS & Web Enterprise and maintenance for two years after warranty period for hardware The detailed scope of work is given in technical specification and conditions. 4.0 Time Schedule: 4.1 Duration for supply of software & hardware, installation, testing and commissioning shall be within 12 months (Twelve months) from date of Letter of Award and should not affect the commissioning of project work. 4.2 The duration for implementation of Georeferrencing, Database, GIS & WEB Enterprise services, final report with complete documentation for all the 4

5 methodologies, programs with source codes, data migration tools, Technology Transfer, training to NLC officials including all the aspect developed shall be 12 (Twelve months) from Letter of Award. 4.3 However all efforts should be taken by the Bidder to complete the project at the shortest possible time period. 5.0 BID SUBMISSION AND OPENING 5.1 The proposals are to be submitted in TWO PARTS IN SEPARATE SEALED COVERS as follows: Part I - Form of Bid (Appendix A), Bid Guarantee, Technical and Commercial aspects. Part-II: Form of Bid (Appendix B) and Prices only. 6.0 SPECIAL NOTE AND INFORMATION REGARDING TENDER 6.1 a) The Tender Documents (Non-Transferable) can be had from the General Manager /Contracts, Corporate Office, Neyveli Lignite Corporation Limited, Neyveli , Tamil Nadu, India on payment either by crossed Demand Draft drawn in favour of Neyveli Lignite Corporation Limited, payable at Neyveli or Banker s Cheque or on remitting payment to NLC s Account No Beneficiary Name: NLC Ltd., Estt. A/c in State Bank of India, Branch: Neyveli Main (IFS Code No. SBIN ) through RTGS / NEFT and by indicating the UTR No. b) The Tender documents can also be downloaded from NLC website / CPP Portal ( during tender document sale period and the cost of tender document shall be paid through (i) crossed Demand Draft drawn in favour of Neyveli Lignite Corporation Limited, payable at Neyveli, and shall be enclosed in Part I bid or (ii) RTGS / NEFT and the UTR No. shall be indicated in the Part I bid. c) No other mode of payment will be accepted. 6.2 The remittance and forwarding letter should bear Tender Reference No. and be addressed to Accounts Manager, F&A Branch, Corporate Office, Neyveli with a copy marked to the General Manager / Contracts, Corporate Office, Neyveli Lignite Corporation Limited, Neyveli , Cuddalore District, Tamil Nadu, India. 6.3 All other terms and conditions along with technical details, regarding Qualifying requirements, Time schedule, validity of Bid and Instruction to Bidders, etc. are contained in Tender documents. 6.5 Any offer received after the expiry of the time specified for receiving the offers is liable for rejection. 5

6 6.6 Issuance of tender documents does not mean that the bid/offer of such Bidder would be automatically considered. 6.7 NLC reserves the right to reject any bid or all bids received at its discretion without assigning any reason what so ever. 6.8 Consortium partner of a bidder for this tender cannot be a bidder for this tender. 6.9 NLC shall not be responsible for any delay, loss or non-receipt of the Tender document, any letter or Bid which is sent through post/courier either way The bidders have the option of sending the bid by registered post or courier or submitting in person. Bids submitted by Fax/ will not be accepted. The Purchaser shall not entertain any request by the Bidder to collect the bid proposals from airlines or cargo agents etc Bids must be received by the Purchaser at the address specified not later than the time and date specified in the Invitation to the Bid Request for issue of Tender Documents received after the last date of sale of tender document will not be considered even if the demand draft is dated on or before the last date of sale of tender document. 7.0 a. Tender document will be issued free of cost to Micro and Small scale units registered under single point registration scheme of NSIC /covered under MSMED Act,2006/MSME, provided request for the same is received in time with a copy of valid certificate of registration and the product range mentioned in the certificate is the same or similar to NLC s requirements. The copies of necessary certificates duly attested by any Notary Public (or) Gazetted Officers (or) practicing Chartered Accountant with seal and date shall only be accepted and enclosed along with bid in Part-I cover, failing which the bid shall be summarily rejected.. b. The firms registered with NSIC/covered under MSMED Act, 2006 /MSME are exempted from furnishing Bid Guarantee provided that such Micro and small scale units are registered under single point registration scheme of NSIC/ covered under MSMED Act,2006/MSME and the same is valid on the scheduled date of tender opening and the product range mentioned in the certificate is the same or similar to NLC s requirements. 8.0 Purchase preference will be given as per the guidelines issued by GOI from time to time. GENERAL MANAGER/CONTRACTS. 6