Central Pennsylvania Food Bank

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1 Central Pennsylvania Food Bank Food Drive Toolkit Coordinator Instructions...1 About the Central Pennsylvania Food Bank...2 Checklist for Success...3 What needs to be done in order to coordinate a successful food drive? Use this list for some helpful tips and tricks. Collection Guide...4 Curious about what types of items you should collect during your food drive? This is a list of items that are most needed throughout the year. Contact our Food Drive Coordinator for information about special food drives and specific holiday needs. Think Outside the Donation Box...5 Looking for creative ideas to motivate your audience and increase participation in your food drive? This list has it all! Food Drive FAQs...6 Have questions? Check out the FAQ! Contact Information...8

2 Coordinator Instructions Dear Food Drive Leader, Thank you for your interest in taking the lead on your organization s food drive. The Central Pennsylvania Food Bank knows that you have many demands on your time and we truly appreciate your commitment to helping us fight hunger, improve lives, and strengthen communities. As the Food Drive Leader for your organization, you will serve as the liaison between your organization and the Central Pennsylvania Food Bank. We are here to support you if you need anything, please do not hesitate to contact our Volunteer and Food Drive Coordinator, Chris Gray, at or , ext Please take a moment to familiarize yourself with the materials included in this toolkit. We want to make this experience as fun and as simple for you as possible. After you ve looked over the materials and set both a date and a goal for your food drive, you will need to fill out and submit the Food Drive Registration Form which can be found online at centralpafoodbank.org or submitted over the phone by calling Chris Gray. The registration form allows us to ensure that we are providing you with the best service that we can and enter the food drive information into our database. Before you start your drive, you should begin thinking about how you will get your food drive donations to the Central Pennsylvania Food Bank. Consider combining the delivery of your donation with either a tour of the warehouse or a volunteer experience. While, in many cases, the Food Bank may be able to arrange a pick-up for your donation, we encourage all of our Food Drive Leaders to consider transportation as part of their organization s donation. Please feel free to or call Chris Gray to discuss the myriad of options that are available to your organization for your food drive. In addition to the tools included in this kit, the Central Pennsylvania Food Bank has food drive boxes and barrels, as well as marketing materials, which you are welcome to utilize as part of your food drive. Further, if you are interested in coordinating a kick-off or reflection event, we would be more than happy to help you arrange to have a Food Bank representative in attendance. Let us know what you need and we will be happy to assist you in any way that we are able. Thank you once again for your interest in organizing a food drive to benefit the Central Pennsylvania Food Bank; we truly appreciate your support.

3 About the Central Pennsylvania Food Bank Clearreld Blair Bedford Potter Tioga Bradford Centre Huntingdon Fulton Clinton Franklin Lycoming Cumberland Williamsport Adams Union Sullivan Columbia Montour Snyder Northumberland Mifflin Juniata Dauphin Perry Harrisburg Lebanon York Lancaster The Central Pennsylvania Food Bank is a nonprofit organization that is able to reduce hunger in 27 counties across central Pennsylvania. By working with more than 800 partner agencies, nearly 650,000 nutritious meals are provided to people in need every week across central Pennsylvania. Last year, the Central Pennsylvania Food Bank distributed more than 40 million pounds of food - the equivalent of nearly 34 million meals! How the Central Pennsylvania Food Bank Works The Donors Growers, Processors, Distributors, Retailers, Wholesalers, USDA, Food Drives Central PA Food Bank Distributes donated food to more than 800 partner agencies and direct service programs Program Partners Food Pantries, Youth Programs, Soup Kitchens, Senior Centers, Emergency Shelters Food Bank Programs Fresh Express, Kids Cafe, BackPack, School Pantry, Youth Pantry, ElderShare The Clients Children, Families, Homeless, Elderly, Disaster Victims How Food and Fund Drives Help Those in Need Everyone can host a food or fund drive. Food and fund drives can be hosted by individuals of all ages. They work well at businesses, schools, clubs, places of worship, and public events. Food and fund drives are a great way to get young volunteers involved in the fight against hunger! Food drive donations provide better selection for clients. Food drives provide some of the healthiest and most nutrient-rich food donations to the Food Bank. They provide our agencies who serve individuals seeking emergency assistance with a better variety to choose from. Food and fund drives raise awareness about hunger in central Pennsylvania. Hosting a food or fund drive helps the Central Pennsylvania Food Bank to raise awareness and educate others about the need for hunger relief in our community. Every $1 donated to the Food Bank means 6 meals for those in need. Financial donations to purchase and transport food are critical for food distribution.

4 Checklist for Food Drive Success On your mark q Appoint a food drive committee to handle the logistics of the drive. q Decide who will serve as the team leader and point of contact for the Food Bank. q Decide if you will raise food, funds, or both. q Set a food drive goal. q Set a date. For larger drives, please contact the Food Bank several weeks before your start date so that we can assist you with the planning process. q Decide where you will place your donation boxes or barrels. q Consider developing a theme. Food drives with themes can feel more focused. q Contact the Food Bank and fill out a Food Drive Registration Form at centralpafoodbank.org. q If you plan to have a kick-off or reflection event, request a speaker. q Begin to coordinate how you will get your donation to the Food Bank While in many cases we are able to arrange to have your donations picked up by one of our volunteers or staff members, please remember, our transportation resources are limited. Having community members see our warehouse can help them get excited about doing the drive on a regular basis. Call us to arrange a tour or volunteer shift in conjunction with your donation drop-off. Get set q Start planning your promotional campaign q How will you get the word out and get people interested in the drive? Send out s, memos, phone messages, and newsletters to publicize the food drive. Consider using social media, pay stub inserts, and community calendars as well. q If you are having one, request all of the needed supplies and reserve the spaces for your kick-off or reflection event. Go q Place your collection boxes or barrels in heavily trafficked, highly visible areas. q Send our frequent notifications about your progress toward your goal. q Consider including a hunger fact of the day to help highlight the need for food donations q If competing, send out frequent notifications about the progress of each team At the Finish Line q Call or the Food Bank to schedule your drop-off or pick-up time. q If you are planning to drop off your donations at our warehouse, please try to give at least 24 hours notice before you come by. q Share your success and thank those who participated q Evaluate your drive q Set a date for your next food and/or fund drive.

5 Food Drive Collection Guide The Central Pennsylvania Food Bank relies on food drives to bring in much needed non-perishable items that we rarely receive from other donation sources. The items that your organization collects will be distributed to more than 800 partner agencies and direct service programs within our 27 county service area. These member agencies and programs include shelters, food pantries, soup kitchens, and after school feeding programs. The individuals who rely on these programs are often struggling to feed a family with children. Donating healthy food items that most families buy to feed children and teens will help our partner agencies most. Choose products that are in boxes, cans, or plastic bottles, and do not have to be refrigerated. Bread and baked goods are not ideal because of their limited shelf-life. Items should be recently purchased and in good condition. The list below includes some of the most needed and highly demanded items for our communities. High Priority Items Canned Tuna Canned Fruits and Vegetables Cereal Packaged Meals Macaroni and Cheese Packaged Pasta and Rice Canned Meats and Stews Canned and Dried Beans Canned Soup Pure Fruit and Vegetable Juices Peanut Butter Baby Food, Cereal, and Formula If you want to increase the impact of your food drive, please consider supplementing your drive with a fund drive. With our access to the wholesale distribution market, we can stretch the dollars you donate. For every $1 donated, the Central Pennsylvania Food Bank can provide 6 meals to hungry individuals. Please contact Chris Gray, volunteer and food drive coordinator, at or , ext with any questions about food drives. Financial contributions can be sent along with food donations or mailed to: Central Pennsylvania Food Bank Attn: Chris Gray 3908 Corey Road Harrisburg, PA Be sure to note your food drive on any mailed donations so you get credit for the donation.

6 Think Outside the Donation Box Food Fight. Encourage friendly competition between classes, departments, floors, or buildings. Make a one-of-a-kind trophy from a canned food item covered in a custom label or a plate or serving piece decorated with a custom design. Beans for Jeans. Allow employees to donate for dress down days, reserved parking spots, candy treats, homework passes, or leave early passes. Free with Donation. Offer incentives for donating such as free admission to events, or discounts or coupons with donation of nonperishable food items. Share your lunch. Ask participants to bring a lunch bag filled with food or donate the funds that would normally be spent on a lunch out. Remember, every $1 donated to the Food bank provides six meals to those in need. Macaroni and Cheese Monday. Tuna Tuesdays, Wheaties Wednesday, Thirsty Thursday, and Fruity Friday. Themed days are an easy way to remember what to donate! Dinner for Two. Create simple menus for full meal donations such as spaghetti dinner (pasta, canned sauce, green beans, and garlic biscuit mix) or Tuna Helper meal (tuna, meal mix, canned vegetables, and a canned fruit for dessert). Harvesting Hope. Collect canned vegetables to create a garden in your building s main entrance or break room. This also serves as a great reminder for donations! Can Castle. Hold a canned food sculpture contest and ask students or employees to vote with spare change. The statue with the most donations wins! Give them a Hand. Create and post colorful paper cutouts of hands that can be sold to students or employees for $1. Hang them in your building s main entrance or break room to showcase participants. Rock the Vote. Have participants vote with spare change or food donations for an executive or teacher who will have to complete an agreed upon activity. The individual with the most votes may have to shave their head or facial hair, dye their hair, or have a pie in the face. Kick-Off Events. Hold a kick-off event and provide staff with a paper or plastic bag to take home and fill with product to donate. Don t forget to include a list of the most needed non-perishable food items with the bag!

7 Food Drive FAQs How do I get started? Determine the time frame in which you d like to hold your food drive. Then register your food drive by calling our Volunteer and Food Drive Coordinator, Chris Gray, at , ext or by submitting a Food Drive Registration Form on our website, centralpafoodbank.org. How do I advertise the food drive? The Food Bank can provide you with posters and flyers. You may also want to consider using social media outlets, community calendar listings, and if it s an internal food drive, send an to the entire staff to promote your food drive. Do you have barrels or boxes for collecting food? We have both barrels and boxes for food collection. Each barrel can hold up to 250 pounds of food, depending on what type of food is donated. Our boxes can hold up to 30 pounds of food. How many barrels do I need? This depends on the size of your audience and the time frame of your drive. However, it is rare that more than two barrels are needed during a food drive. Each barrel can hold up to 250 pounds of food, depending on what type of food is donated. Should your barrels fill up while your food drive is taking place, the Food Bank can always replace your full barrel with an empty one. How do I get the barrels? You may pick up your requested barrels or make arrangements with the Food Bank to have them dropped off. Because the Food Bank covers such a large territory, please keep in mind some deliveries may not be possible due to the distance. Can a representative from the Central Pennsylvania Food Bank come to my work, church, school, etc., to talk about the Food Bank? Yes, we would be more than happy to provide a speaker to emphasize the importance of community support and how your food drive will assist us in our mission. We can also provide you with brochures and other information to further educate your group. Do I need to let the Central Pennsylvania Food Bank know that I am having a food drive ahead of time? It isn t necessary to inform us of your food drive, but we do have resources to share with you that can enable you for a successful food drive. Besides, if we know you are having a food drive, we can properly thank you for your donations. Feel free to fill out our food drive registration form online at centralpafoodbank.org.

8 Food Drive FAQs Can I find out how much my group collected? Yes. We will send you a letter stating the weight of the food your group collected. Please be sure we have your name and address for this purpose. What are some of the most needed items in a food drive? Items rich in protein are essential to providing adequate nutrition. Canned meats, meals in a can beef stew, chili, beans, pastas, peanut butter, and canned vegetables and fruits. Also, try to avoid items packaged in glass containers. What about monetary donations? If someone feels compelled to make a monetary donation, then by all means please accept it. However, we would recommend not handling cash if you can avoid it. Checks are best in this situation. All checks should be made out to Central Pennsylvania Food Bank. Upon receipt of the check, an acknowledgment letter will be issued to the donor. I want to hold a food drive. Will the Food Bank pick up my donations? While, in many cases, the Food Bank may be able to arrange a pick-up for your donation, we encourage all of our Food Drive Leaders to consider transportation as part of their organization s donation. Please feel free to contact our Volunteer and Food Drive Coordinator, Chris Gray, at or , ext to discuss the myriad of options that are available to your organization for your food drive. If I want to drop off my food drive donations, where do I take them? Food drive donations can be dropped off at either of our warehouse locations Monday through Friday from 8 a.m. to 4 p.m. Please contact our Volunteer and Food Drive Coordinator, Chris Gray, at or , ext to schedule your drop-off. Do you accept toiletry or other non-food items? While the Food Bank will not turn down donations of these items, focusing on raising food or funds during your drive will be much more beneficial to us. Non-perishable food items like those included in our list of most needed items are high priority items for us and will go a long way toward helping us meet the needs of individuals in central Pennsylvania. Can I use your logo on our marketing materials? Yes, however, we ask that you send us a copy of all of the materials you create using our logo before you distribute them. Contact our Volunteer and Food Drive Coordinator, Chris Gray, at , ext or to receive a copy of the logo for your use. If you have any questions regarding the placement of our logo on promotional materials, please contact our Marketing Manager, Katie Wetzel, at , ext or

9 Contact Information Questions? Comments? Concerns? or call our Volunteer and Food Drive Coordinator, Chris Gray, at: , ext Harrisburg Warehouse 3908 Corey Road Harrisburg, PA Tel: Fax: Williamsport Warehouse 3301 Wahoo Drive Williamsport, PA Tel: Fax:

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