Person County School Recycling Grant Program Request for Proposals

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1 Person County School Recycling Grant Program Request for Proposals Person County is excited to release the Request for Proposals for the new School Recycling Grant Program! The purpose of this program is to encourage and assist all K 12 schools within Person County in providing public outreach and education to students, parents and staff about recycling. Funding for this grant is generated by money earned from recyclables. Person County Government is the grantor of these funds by way of Person Industries. There is a total of $14,490 available for Fiscal Year This funding is based on the number of tons recycled in the County each year, so the more we recycle the more funds available for the grant. This Request for Proposals seeks proposals to fund any items necessary to initiate or continue recycling programs in any school located within Person County. Please read this entire RFP before completing and submitting your proposal. Proposals are due no later than 5:00pm on Monday, September 23, If you have any questions, please contact Becky Clayton at ext or bclayton@personcounty.net. Eligible Applicants: All K 12 schools located in Person County are eligible to apply. This includes all public, private, or charter schools. Eligible Projects: Award money must be used to promote recycling in Person County. Projects can target families, students, institutions, etc., but must be implemented through the schools with student involvement. Students, teachers, and administrators are encouraged to submit applications. Schools are allowed to propose multiple projects. A separate proposal application must be submitted for each project. Funding: There is no cap to the amount of funds requested per proposal. Awards will be based on the quality of each application and how well they explain the outlined criteria. Applicants are encouraged to obtain funding matches and will be given bonus points for doing so. Funds will be dispersed on a reimbursement basis. Awardees are expected to make all reimbursement requests by June 30, No extensions will be granted. Proposal Requirements: Each proposal must include, but is not limited to, the information in the bulleted list below and must highlight the selection criteria (see Proposal Selection Process). All proposals must be submitted on the attached form. Project Title Project Description Collection Plan Description of any existing recycling program Project Timeline/ Long term plan Itemized Budget Matching Funds Due Date: Proposals must be received by Person Industries by 5:00pm on Monday, September 23, 2013.

2 Proposal Submission: completed proposals to: Wanda Rogers, Director Person Industries Proposal Selection Process: A committee will evaluate proposals based on the given criteria and select award recipients in a blind review process. Identifying school and contact information will be removed from proposals before they are reviewed by the committee. Grant recipients will be announced in October Award Criteria Description Maximum Points Impact The pounds of recyclables that you estimate that your 25 project will divert from the landfill. The estimate should be supported with evidence or an explanation of how the estimate was derived. Cost Using your estimate for the pounds recycled, we will 25 calculate the cost/lbs. Those with a low cost per lb. will score higher in this category. Education and Outreach How many individuals will be reached through this project? 25 Planning, Organization, and The project has been well designed and planned. The 25 Sustainability project has a high chance of succeeding. Bonus: Matching Funds 5 TOTAL POSSIBLE POINTS 105 Reporting Requirements: Grant recipients will be required to submit an annual report to Person Industries and the Person County Solid Waste Advisory Committee detailing itemized materials and activities paid for with grant money during the funding period. A reminder and additional details will be sent to grantees in April 2014 about final reporting requirements. Failing to submit the final report will result in a penalty during next year s proposal selection process. Proposals must be received by 5:00pm on Monday, September 23, Proposals not received at this time will not be accepted. Important Dates Funding announcement: October 2013 Funds available: October 2013 Annual report due: May 2014

3 Person County School Recycling Grant Program Proposal Application School Name Contact Phone # Contact Person Contact Address Project Title 1. Project Description (Please include outreach and education information). 2. Please explain your collection plan. (Please include estimated number of pounds recycled, accepted recyclables, container locations, who is responsible for emptying containers, frequency of collection).

4 3. Please outline a timeline for implementing your project. Indicate how it will continue after this year. 4. Please provide a proposed itemized budget for your project. Item Quantity Purpose Cost Will you have matching funds for your project? (Yes or No) Please provide the amount of matching funds 5. Does your school currently recycle at all? If yes, please briefly describe existing programs.

5 6. Why do you think your project should receive an award? You may also attach no more than three letters of support from school leadership, staff, or parents. 7. All indicated parties must include an electronic signature for your proposal to be accepted. School Contact Name School Contact Signature Date Principal Name Principal Signature Date Thank you for submitting a proposal for the 2013 Person County School Recycling Grant Program. Awards will be announced on Monday, October 14, If you have questions, please contact Becky Clayton at ext or bclayton@personcounty.net. your application to Wanda Rogers at wrogers@personcounty.net.