Table of Contents Moving and Copying Text or Objects Deleting Text or Objects Undoing and Redoing...

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2 Table of Contents Table of Contents The Basic Applications of Kingsoft Writer Introduction to Kingsoft Writer The Basic Operations of Kingsoft Writer Writing Moving and Copying Text or Objects Deleting Text or Objects Undoing and Redoing Selecting Text and Objects Smart Labels for Text Pasting Setting the Background Color Automatic Capitalization at the Beginning of a Sentence Switching Skins Activating Kingsoft Office Switching among Multiple Files by the Unique Tab Feature Hiding and Showing the Toolbar The Application Menu The New Option in the Application Menu The Open Option in the Application Menu The Save Option in the Application Menu The Save As Option in the Application Menu The Print Option in the Application Menu The Print Preview Option in the Application Menu The Send Option in the Application Menu The File Information Option in the Application Menu The Backup Management Option in the Application Menu

3 The Help Option in the Application Menu The Options Function in the Application Menu Keyboard Shortcuts for Writer The Home Tab Clipboard Functions The Paste Function of the Clipboard The Cut Function of the Clipboard The Copy Function of the Clipboard Format Painter of the Clipboard Setting the Font Format Setting the Font, Font size, and Font Name for a Character Altering the Case Clearing Formatting Character Shading Enclosing Characters Setting Character Spacing Paragraphs Functions Bullets and Numbering for Paragraphs Setting an Indent for a Paragraph Showing and Hiding Paragraph Marks Adding or Changing Tab Stops Alignment Line Spacing Shading Setting Borders Styles Using a Style Creating a New Style Style Reference Field

4 Modifying the Style Applying a Style Deleting a Style Editing Finding Going To Replacing Selecting The Insert Tab Page Breaks Insert Page Breaks Column Break Text Wrapping Break Next Page Section Break Continuous Section Break Even Page Section Break Odd Page Section Break Inserting Blank Page Tables Inserting Tables by the Toolbar Inserting Tables by the dialog Box Table Tools Drawing a Table Drawing and Erasing Lines in a Table Selecting a Cell, Row, or Column Entering Contents into the Table Formatting Contents in the Table Moving and Re-sizing Tables Table Properties

5 Inserting and Deleting the Cell, Row or Column in a Table Merging or Splitting Cells Rows and Columns Setting the Alignment in the Table Text Direction in the Table Fast Calculation in a Table Repeat Header Rows in the Table Converting Table to Text Formula in the Table Inserting Pictures Picture Tools Adjusting Pictures Shapes Inserting Shapes Shape Styles Re-sizing and Cropping Pictures and Shapes Re-sizing Pictures and Shape Cropping Pictures Object Effect Setting up the Shadow of the Picture and Object Setting the Color of the Shadow Inter-operations The Inter-operation between Objects The Inter-operation between Objects and Text Chart Links Creating Hyperlinks Bookmarking Cross-Referencing

6 3.13. Header and Footer Header and Footer Page Numbers The Header and Footer Tab Header and Footer Inserting Auto Text in the Header and Footer Inserting Date and Time in the Header and Footer Inserting Fields in the Header and Footer Inserting Pictures in the Header and Footer Navigation Setting the Header and Footer Watermark Text Text Box Fields WordArt The WordArt Tab Available Commands in the WordArt Tab WordArt Fill WordArt Outline WordArt Effects Inserting a Drop Cap Date and Time Objects Symbols Equations Symbols Form Field Designing the Form Fields

7 Protecting the Form Fields The Page Layout Tab Page Setup Text Direction Margins Size Columns Breaks Line Numbers Page Borders Adding Page Borders to Documents Adding Borders and Shading to Text The References Tab Table of Contents (TOC) Inserting a Table of Contents Update the Table of Contents Adding Text to the Table of Contents Deleting the Table of Contents Footnotes and Endnotes Inserting Footnotes and Endnotes Editing Footnotes and Endnotes Converting Footnotes and Endnotes Locating Footnotes/Endnotes Captions Adding Captions Mail Merge About Mail Merge Using the Mail Merge Function About the Data Source of the Mail Merge

8 6. The Review Tab Proofing Checking Spelling Set Language Word Count Changes and Comments Tracking Changes Changing Tracking Options Modifying the Document Inserting Comments Deleting Comments Accepting, Rejecting and Viewing Changes Protecting your Work The View Tab Document View Outline The Print Preview Mode Displaying Functions Print Layout Display Mode Full Screen Display Mode Web Layout Display Mode Document Map Ruler Gridlines Markup Task Window Table Gridlines Navigation Pane Zooming

9 Windows The Section Tab Section Functions Page Number Header and Footer

10 Kingsoft Writer 2013 Kingsoft Writer 2013 emphasizes its latest improvements. The 2013 version has completely adjusted its technical line and focused on its compatibility. The Kingsoft Writer module reserves the macro code, and can read and write like the Microsoft Office. It applies advanced technologies against macro viruses and is highly compatible with Microsoft in both appearance and operation. At the same time, Kingsoft Writer 2013 also has lots of new functions, such as being compatible with.doc and.docx formats, a brand new interface, Section Navigation Tab, Drag & Drop editing and new cover page design options. You can process text in an entertaining mood and enjoy the fun that Kingsoft Writer brings. 9

11 1. The Basic Applications of Kingsoft Writer 1.1. Introduction to Kingsoft Writer Kingsoft Writer is the most important and the most frequently used software in the Kingsoft Office suite. It contains a number of helpful tools which allow users to easily enhance their documents. Whether a simple letter, or a lengthy manuscript, Kingsoft Writer can help users create aesthetically pleasing documents with ease. This chapter will introduce all the basic operations of Kingsoft Writer, namely writing, moving and copying text or objects, deleting text or objects, undoing and redoing, selecting text or objects, smart labels for text pasting, setting the background color, and automatic capitalization at the beginning of a sentence The Basic Operations of Kingsoft Writer Writing To begin writing, simply create a new file and use the cursor to choose where on the page you wish to insert the text. The insertion point will move from left to right during the input. If you insert the wrong word or character, you can click Backspace on the keyboard to delete the incorrect letters. When approaching the end of a line, the text will automatically shift down to the next line. Click Enter on the keyboard will begin a new paragraph. You can also insert the date, time, special symbols, etc Moving and Copying Text or Objects After selecting the text or object, you can execute a multitude of different operations on the selected text including moving it, copying it, and highlighting it. You can implement these orders by using the command order, the shortcut key, or the mouse. How to move or copy the text or objects: (1) Select the text or object you want to move or copy. 10

12 Choose one of these commands according to your requirements: If you want to move the text or object, click cut and move the contents to the clipboard. If you want to copy the text or object, click copy and copy the contents to the clipboard. (2) Move the insertion point to your desired location. (3) Click paste. This method is suitable for a long-distance (file to file) copy or move. For the short-distance alternative, you can use the mouse directly (this is perfect for moving and copying within the window) Moving Text or Objects Using the Mouse To move text or objects using the mouse: (1) Using the mouse, highlight the text you want to move, shown as follows: Figure Selecting text using the mouse (2) Move the selected content to a new location and release the mouse: 11

13 Figure Moving text using the mouse Copying Text or an Object Using the Mouse To copy text or objects using the mouse, employ the same method as before, press Ctrl before you release the mouse Deleting Text or Objects To delete the selected content simply: Press Delete on the keyboard Execute the Cut operation Undoing and Redoing Kingsoft Writer offers Undo and Redo functions which allow you to reverse recent actions. To use this function (choose one of them): Click the Undo button in the Quick Access toolbar. Press shortcut key <Ctrl+Z>. To Undo something many times, simply repeat the procedure above. After executing the Undo function, if you want to reverse your decision, you can use 12

14 the Redo function, The methods are as follows (choose one of them): Click the Redo button on the Quick Access toolbar. Press shortcut key <Ctrl+Y> Selecting Text and Objects In Kingsoft Writer, you can select text using the mouse, keyboard, or a combination of the two. However, if you select an object you can only use the mouse, or a combination of the two Selecting Text The method for selecting text varies based upon the amount of text which is attempted to be selected. The methods are as follows: To select a sentence or a word: double click the mouse on the sentence or word you wish to select. To select a line: place the cursor to the left of text, when the pointer changes to an arrowhead, click. To select several lines: place the cursor to the left of the text, click, and drag the cursor to the end of the last line you wish to select, then release the mouse. To select a paragraph: double click to the left of the text that you want to select. To select any size of text: place the cursor at the beginning, and click and drag the cursor to the end of the desired passage, then release. When you wish to select the entire text either press <Ctrl+A> or go to the Editing section of the Home tab and choose Select All in the Select tab. Furthermore, when the cursor is at the beginning or the end of the desired passage, press <shift+ctrl+end> or <shift+ctrl+home> and you can select all the following or above text. If you wish to cancel selecting choose any one of the following options: 13

15 Click the mouse in any location of the file. Move the cursor using the keyboard. Shortcut keys for text selection : Keyboard Control Effect (based on the cursor position) Shift+ Select a row above Shift+ Select a row below Shift+ Select a letter to the left Shift+ Select a letter to the right Ctrl+Shift+ Select a word to the left Ctrl+Shift+ Select a word to the right Ctrl+Shift+ Select everything up to the beginning of the paragraph Ctrl+Shift+ Select everything down to the end of the paragraph Shift+Home Select everything up to the beginning of the line Shift+End Select everything down to the end of line Shift+PageUp Select everything up to the last screen Shift+PageDn Select everything down to the next screen 14

16 Ctrl+Shift+Home Select everything up to the beginning of the file Ctrl+Shift+End Select everything down to the end of the file Ctrl+A Select the entire file Table Table explaining the keyboard instructions for text selection Selecting an Object There are numerous different methods to select an object. The difference between editing and selecting is that the former has the cursor flashing on the screen, suggesting that the character can be entered at the cursor, while the latter has no cursor, the replacement for the selected object will appear at the zoom point. This is shown in figure To select an object simply: Figure Selecting and editing an object (text) Click the object that you want to select. If you want to select several objects, press Shift and click on every object you wish to select. If you want to cancel the selection of an object you can; Press Esc 15

17 Use the mouse to click outside the selected area When several objects are selected, you can cancel the selection on some of them by holding the shift key pressed and clicking on those objects you wish to de-select Smart Labels for Text Pasting Kingsoft Office provides paste formatting options, you can paste the contents of the default format settings to facilitate operation. The method is as follows: (1) Using the Application menu at the top left corner,, click the Options dialog box at the bottom right. (2) Choose the Edit tab, in the Cut and Paste Options, you can use default paste method in the Default Paste Format section. See below: Figure The Cut and Paste options Kingsoft Writer offers three ways to paste: formatted text, matching the current format, and unformatted text. When you select Formatted text, is that when you presses <Ctrl + V> key 16

18 combination, by default, paste content by "the source text format". When the user selects the Matching the current format, is that when the user presses <Ctrl+V> key combination, by default, paste content by "the current text format where the cursor stays. When the user selects the Unformatted text, it indicates that when the user presses <Ctrl + V> key combination, by default, paste the contents by the Unformatted text Setting the Background Color Kingsoft Writer offers a series of background color. To set this up simply follow these instructions: (1) Using the Page Layout menu at the top left corner of the screen, and select the Background tab in the middle of the toolbar. (2) Choose the color as you wish, see as below: Figure Choosing the background color (3) If you choose the color blue, the effect should look like this: 17

19 Figure White Text on a Blue Background Automatic Capitalization at the Beginning of a Sentence If you enter the text in English via Kingsoft Writer, it will automatically change the first lowercase letter at the beginning of the sentence into an uppercase letter so as to adapt to the English language rule. If you do not want this to happen, you can click the Application menu box at the bottom right at the top left corner and open the Options dialog. Choose Edit and deselect the Capitalize first letter of sentences check box in the AutoCorrect section. See as below: 18

20 Figure Deselect Capitalize first letter of sentences Switching Skins As you might already know, Kingsoft Office offers three skin / interface styles: 2013 Elegant Black, 2013 Water Blue, and Classic Style. Both Office Free 2013 and Office Professional 2013 support to switch skins among the three styles. Follow these two methods to choose your favorite interface. Choose skin for Office 2013 during the installation During the installation process of Office 2013, you can choose a skin from the left list, and press Next in the following steps to finish installation. In this way, the three components of Writer, Spreadsheets and Presentation will apply the same interface you ve chosen here. See below: 19

21 Figure Choose Interface Style for Office 2013 Switch skin in Office 2013 programs after installation If you want to apply another interface after the installation of Office 2013, you can easily switch to another within the Office programs. Take Writer 2013 for example - you can switch skins by the following steps: (1) In Writer 2013, click the Switch UI icon at the top right corner of the screen. (2) Select a different skin from the current one and press OK. You will need to restart the program to see the change. 20

22 Figure Switch Skin Style in Office Skin Figure Switch Skin Style in Office Classic Skin Tips: Under 2013 style interface, you can press the <Alt> shortcut key to bring up the Classic menu, which is shown under the main toolbar. Press <Alt> again to hide it. This menu style is also available by clicking the arrow beside the program icon. See below: Figure Show classic menu in 2013 style interface Activating Kingsoft Office To activate Kingsoft Office 2013, you need to purchase a product key first. When you 21

23 purchase our product and complete the payment, you will receive an confirming your order with a license code. The code is composed of five groups of alphanumeric codes, which are connected with hyphens. One product key can be used to activate three PCs. To install and activate Kingsoft Office 2013, follow the steps below: (1) Run the installer and follow the instructions in the wizard to start installing Kingsoft Office 2013 to your computer. (2) In the third step of the installation wizard, enter the product serial number you have purchased. Figure Enter product serial number (3) Press Next in the following steps. After the installation is completed, your office 2013 is successfully installed and activated. To add serial number to Office 2013, follow the steps below: (1) If you already have Office 2013 free trial version installed, then simply open one of the three Office components: Writer, Spreadsheets or Presentation. (2) Click the Help button to open the Product Management Center. (3) Click the Add button to enter your product key and click OK to finish. 22

24 Figure Add product serial number The product key will be recorded as Not limited Switching among Multiple Files by the Unique Tab Feature Much like a modern web browser which allows a user to open multiple web pages as tabs under the same window, Kingsoft Office (Free Office, Professional Office) tab feature offers users the same luxury for word documents, spreadsheets and presentations Advantages of Kingsoft Office Tab Feature Common Office suites such as Microsoft Office and OpenOffice force users to open a new window every time they want to start a new document, which has a tendency to create a cluttered desktop and in some cases even impacts user s decision whether or not to create a new document. Kingsoft Office s tab feature eliminates the problem of having too many documents / workbooks / presentations open at one time, allowing user to conveniently switch between documents in one window by pressing the shortcut key <Ctrl+Tab>. 23

25 Figure Open multiple files in Writer The ability to create document tabs not only allows the user to easily see what documents they have opened but also, most importantly, saves the user s time and ultimately allows the user more time to think about what to write rather than where to find a certain document. Figure Organize tab orders Users can organize the order of tabs by clicking and dragging a document tab to its desired location, which gives the user control on how to prioritize tabs based on each one s importance Close File Tabs by Double Clicking Kingsoft Office's tab feature is built to save user s time, quickly close the window by double clicking on the desired tab or create a new blank document by right-clicking, pressing the shortcut key <Ctrl+N> or even pressing the tab for a new page as you would on a normal browser Save All Tabs in One Click Figure Quick functions Right clicking on the tab allows some quick functions including Close Window, Save, Save All, Save As, Close Other Windows, Close All, and Open Folder which is a 24

26 more practical way of saving work, it avoids a situation where a user is not sure what documents are open and may have to re-check or in rare circumstances save the document under the wrong name. The interface Kingsoft Office offers is for the best convenience of the user and this feature alone saves time, has improved functionality and usability compared to other less innovative office suites. It eliminates everyday problems that a user may encounter when working with other word processors, spreadsheet software and presentation programs like Microsoft Word, Excel and PowerPoint Hiding and Showing the Toolbar By clicking the Hide the Toolbar icon at the top right corner of the screen, you can hide or show the toolbar The Application Menu The Application menu is the blue icon at the top left corner of the Kingsoft Writer main interface. The Application menu includes the following functions: New, Open, Save, Save As, Print, Print Preview, Send , File Information, Backup Management, Help, and so on. See below: Figure Application Menu 25

27 The New Option in the Application Menu Click the Application Menu icon to open the drop-down list. Choose the New tab and you can see three options listed in the New Document section as shown below: Figure The New tab New Blank Document: select this option to create a new blank document. New from Other Templates: select this option to open the Templates dialog box as shown below: Figure The Templates dialog box You can choose preferred templates from the General, Business, Daily Life, Education, Letters and Faxes, and Personal tabs. Click the OK button to create a new document by the chosen template. New From Default Template: Select this option to create a new document by the default template ( a blank document here). 26

28 The Open Option in the Application Menu Click the Application Menu icon to open the drop-down list and choose the Open option. The Open dialog box will open and show as below: Figure The Open dialog box Choose the intended document in the Open dialog and click the Open button at the right bottom to open the document. Tips: You can also open the intended document by clicking the Open icon at the top left corner of the screen The Save Option in the Application Menu There are three ways to save the changes you have made to the current document: (1) Click the Application Menu icon to open the drop-down list and choose the Save option. (2) Click the Save icon at the left top corner of the screen. (3) Press the shortcut combination <Ctrl+S>. 27

29 The Save As Option in the Application Menu Click the Application Menu icon to open the drop-down list. Choose the Save As tab and you can see seven options listed in the Save a Copy of the Document section as shown below: Figure The Save As tab As you can see, you can save the current document as Kingsoft Writer Document, Kingsoft Writer Template, Microsoft Word Document, Microsoft Word Template, Microsoft Word 2007/2010 Document, and Other Formats. The steps are as follows: (1) By choosing any one of them, you can open the Save As dialog box shown as below: 28

30 Figure The Save As dialog box (2) Enter the name you prefer for the current document in the File name text box and choose the document type in the Save as type drop-down list. (3) Click the Save button to complete the operation. (4) If you want to cancel the operation, click the Cancel button or click the red cross at the top right corner of the dialog box. (5) By clicking the Encryption button at the bottom right, you can open the Security tab in the Options dialog box. Shown as below: 29

31 Figure The Security tab (6) You can set the security related setting here, such as the Document password, Reenter password, Password to modify, etc. (7) Click the OK button to complete the operation. You can also export the current document to PDF document. The steps are as follows: (1) Choose the Export to PDF option in the Save As tab. The Export Adobe PDF File dialog box will open and show as below: Figure The Export Adobe PDF File dialog box (2) In the Save to section, choose the location where you want to save the current 30

32 document. (3) In the Export options section, select the preferred options. (4) Click the OK button to complete the operation The Print Option in the Application Menu To print the document, the steps are as follows: (1) Click the Application Menu icon to open the drop-down list and choose the Print option. The Print dialog box will open and show as below: Figure The Print dialog box (2) In the Printer section, you can choose the preferred printer in the Name drop-down list. (3) In the Page range section, you can choose the range of the document which you want to print. You can also enter the specific pages you prefer in the Pages text box in the required format. (4) In the Copies section, choose the number of copies in the roll-down list. Choose the Collate check box and the document will be print one copy after another. (5) Click the OK button to print the document. 31

33 The Print Preview Option in the Application Menu Click the Application Menu icon to open the drop-down list and choose the Print Preview option. The Print Preview mode will open and then you can preview the document according to The Print Preview Mode The Send Option in the Application Menu To send the current document to others by , the steps are as follows: (1) Click the Application Menu icon to open the drop-down list and choose the Send option. The Send task window will open. (2) You can set the information such as the addressee, the sender, the main topic, and the attachments in the task window. (3) Click the Send button to send the The File Information Option in the Application Menu Click the Application Menu icon to open the drop-down list. Choose the File Information tab and you can see two options listed in the Document Protection and Properties section as shown below: Figure The File Information tab 32

34 Choose the Encryption option and you can open the Security tab in the Options dialog box as shown in Figure Then you can set the security related setting here, such as the Document password, Reenter password, Password to modify, etc. Click the OK button to complete the operation. Set the properties of the document, the steps are as follows: (1) Choose the Properties option and open the dialog box shown as below: Figure The Property dialog box (2) In the General tab, you can see the basic information of the document, such as Type, Location, Size, MS-DOS file name, Created time, Accessed time, Modified time, etc. (3) In the Summary tab, you can enter the information in the corresponding text box, such as Title, Subject, Author, Manager, Company, Category, Keyword, and Comments. Shown as below: 33

35 Figure The Summary tab (4) In the Custom tab, you can set the Name, Type, Value, and Property of the document. Shown as below: Figure The Custom tab (5) Click the OK button to complete the operation The Backup Management Option in the Application Menu By choosing the Backup Management option in the Application Menu, the Backup 34

36 Management task window will open at the right side of the screen. Click the Backup Management icon again to open the drop-down list, and then you can choose the options listed there, namely New Document, Styles and Formatting, AutoShapes, Selection Pane, and Restrict Editing. By choosing any one of them, the corresponding task window will open and you can set preferred values there The Help Option in the Application Menu Click the Application Menu icon to open the drop-down list. Choose the Help tab and you can see the options listed in the Feedback and Production Information section as shown below: Figure The Help tab You can choose any of the options, namely Kingsoft Writer Help, Kingsoft Office Homepage, Kingsoft Office Facebook, Check for Updates, Product Management Center, and About Kingsoft Writer, to open the corresponding web pages and know more about the Kingsoft Writer. Tips: You can also click the Help icon at the top right corner of the screen or press the <F1> shortcut key to open the relevant web pages. 35

37 The Options Function in the Application Menu Click the Application Menu icon to open the drop-down list. Click the Options icon at the right bottom of the drop-down list. The Options dialog box will open and show as below: Figure The Options dialog box You can see a number of tabs at the left side of the dialog box. By choosing any one of them, the corresponding tab will open at the right side where you can select or deselect the check box to set the preferred values. Click the red Exit icon at the bottom right or click anywhere in the document to close the Application Menu Keyboard Shortcuts for Writer 2013 Shortcut keys To do what Alt+F11 Displays VB editor 36

38 Shortcut keys To do what Alt+F8 Displays the Macros dialog. Alt+F9 Change all field text. Alt+Shift+1 Displays level 1 under outline view. Alt+Shift+2 Displays level 2 under outline view. Alt+Shift+3 Displays level 3 under outline view. Alt+Shift+4 Displays level 4 under outline view. Alt+Shift+5 Displays level 5 under outline view. Alt+Shift+6 Displays level 6 under outline view. Alt+Shift+7 Displays level 7 under outline view. Alt+Shift+8 Displays level 8 under outline view. Alt+Shift+9 Displays level 9 under outline view. Alt+Shift+a Displays all levels under outline view. Alt+Shift+Left Decreases indent level of the paragraph. Alt+Shift+Right Increases indent level of the paragraph. Ctrl+= Changes the selected text to subscript. Ctrl+A Selects the entire document. 37

39 Shortcut keys To do what Ctrl+Alt+Left Promote the selected item to a higher level. Ctrl+B Applies or removes bold formatting. Ctrl+C Copies the selected content. Ctrl+D Displays the Font dialog. Ctrl+E Centers the selected text. Ctrl+Enter Inserts page break. Ctrl+F Displays the Find dialog box. Ctrl+F1 Displays task pane on the right Ctrl+F9 Inserts new blank field. Ctrl+G Displays the Go To dialog box. Ctrl+H Displays the Go To dialog box. Ctrl+I Applies or removes italic formatting. Ctrl+J Aligns selected text as Justify. Ctrl+K Displays the Hyperlink dialog box to insert new hyperlinks or edit existing hyperlinks. Ctrl+L Aligns selected text to the left. Ctrl+N Creates a new, blank document. 38

40 Shortcut keys To do what Ctrl+O Displays the Open dialog box to open or find a file. Ctrl+P Displays the Print dialog box. Ctrl+R Aligns selected text to the right. Ctrl+S Saves the active file with its current file name, location, and file format. Ctrl+Shift+, Decreases font size. Ctrl+Shift+. Increases font size. Ctrl+Shift+= Changes the selected text to superscript. Ctrl+Shift+F9 Changes fields to text. Ctrl+Shift+J Aligns selected text as distributed. Ctrl+Shift+N Decreases outline levels to body text Ctrl+Shift+Tab Switches to the previous document tab. Ctrl+Tab Switches to the next document tab. Ctrl+U Applies underline effect to the selected text. Ctrl+V Inserts the contents of the Clipboard at the insertion point and replaces any selection. Ctrl+W Closes the selected document window. 39

41 Shortcut keys To do what Ctrl+X Cuts the selected content. Ctrl+Z Uses the Undo command to reverse the last command or to delete the last entry you typed. F1 Welcome to use Kingsoft Help. F12 Displays Save As dialog to save the document with a different name, type or location. F7 Checks spelling of the document text. Shift+Alt+- Collapses the selected items. Shift+Alt+= Expands the selected items. Shift+Alt+down Moves the selected item down within the outline Shift+Alt+Enter Splits table by column. Shift+Alt+Return (Enter key in number keyboard) Splits table by column. Shift+Alt+Up Moves the selected item up within the outline Shift+Ctrl+Enter Splits table by row. Shift+Ctrl+F5 Inserts bookmark. Shift+Ctrl+Return (Enter key in number keyboard) Splits table by row. 40

42 Shortcut keys To do what Shift+Enter Inserts manual line break. Shift+F9 Changes field text to field code. Ctrl+Shift+C Copies the formatting of the selected text. Ctrl+Shift+V Pastes the formatting of the selected text. Ctrl+Shift+G Pops the Word Count dialog. F9 Updates field code. Shift+ Selects blocks of text to the right. Shift+ Selects blocks of text to the left. Ctrl+] Increases font size. Ctrl+[ Decreases font size. Ctrl+Home Goes to the beginning of the document. Ctrl+End Goes to the end of the document. Ctrl+Backspace Deletes words to the left. Double click left mouse key within paragraph Selects single word in the paragraph. Double click left mouse key on the left of paragraph Selects text block. 41

43 Shortcut keys To do what Triple click left mouse key on the left of the document Selects the entire document. Press Insert key Enter Insert mode. Press Home key within one line Goes to the beginning of the line. Press End key within one line Goes to the end of the line. 2. The Home Tab 2.1. Clipboard Functions After selecting the text or an object, you can execute different operations, such as move, copy, delete, etc. You can accomplish these commands by using the command order, shortcut keys, or the mouse The Paste Function of the Clipboard To paste a selection of text or an object: (1) Open the the Home tab and the Clipboard functions are at the top left corner. Figure The clipboard functions Click Paste, and it will show as follows: 42

44 Figure The paste options (2) Kingsoft Writer offers four paste formats: Formatted text(k): paste by "the source text format"; Matching current format: paste by "the current cursor position in text format"; Unformatted text: paste by "plain text format"; Paste special: you can select the paste format based on your requirements, for example, data of Kingsoft Writer, Formatted text (RTF), HTML format, Unformatted text, etc. (3) Press <Ctrl+V>. (4) Right-click and select Paste on the context menu. You can also set a default paste format based on your preferences. To do this: (1) Open the Paste drop-down menu and choose Set Default Paste. (2) Select Edit in the opened Options dialog box, and find Default Paste Format. You can then choose one of the Formatted text, Matching the current format or Unformatted text options The Cut Function of the Clipboard To cut text or an object, simply choose one of the follow three steps: (1) Click Cut of the Clipboard function on the Home tab; 43

45 (2) Press <Ctrl+X>; (3) Click the right mouse button and select Cut on the context menu The Copy Function of the Clipboard In order to copy something: (1) Click Copy of the Clipboard function on the Home tab; (2) Press <Ctrl+C>; (3) Click the right mouse button and select Copy on the context menu Format Painter of the Clipboard In order to use format paint simply: (1) Place the cursor on the text or object that you want to copy the format of; (2) Click Format Painter on the Home tab ; (3) The cursor will change into the format painter shape ; (4) Move the cursor to the text or paragraph that you wish to change the format of, and select it. Tip: If need to use format painter continuously, you can double click the Format Painter button Setting the Font Format Setting the Font, Font size, and Font Name for a Character Kingsoft Writer offers a number of fonts, font size, and different formats for characters. When you need to change the appearance of certain words, first select these words, and then set the font which you prefer. The Font group functions buttons are shown as below: 44

46 Figure Font group functions buttons Setting the Font Follow these steps to set the font: (1) Select the word that you want to change; (2) Open the Home tab, choose Font Name, and then choose the appropriate font from the pull-down menu: Figure Setting the Font Setting the Font Size In order to alter the font size: (1) Select the words which you want to change their font size; (2) Open the Home tab, choose Font size, and then choose the appropriate 45

47 font size from the pull-down menu. You can also select any size between 1 and 1638 in the Font size pull-down menu. In addition, you can click the button and button in the Home tab to increase and decrease the font size Setting the Font Style The button can make the selected text bold. The button can italicize the selected text. The button can transfer the selected text into small letters above the text baseline. The button can transfer the selected text into small letters below the text baseline. The button offers two emphasize marks. Click the arrow to select either a strike through or black dots under the selected text. The button can underline the selected text. Click the arrow to select different underline styles and colors. The button can change the color of the selected text. Click the arrow to select different available colors. Click the one you preferred. The button can highlight the selected text. Click the arrow to select different highlight colors Altering the Case To alter the case you need to: (1) Select the word that you want to change; (2) Open the Home tab and click the arrow beside the Phonetic Guide icon. 46

48 Choose the Change Case option. The Change Case dialog box will open and show as below: Figure Altering the Case (3) Select the style that you prefer; (4) Click the OK button. Tip: After using, the icon will switch to Change Case icon Clearing Formatting To clear all formatting and leave only the plain text: (1) Select the word of which you want to clear formatting; (2) Open the Home tab and click the Clear Formatting icon. By doing this, all the patterns and formatting of the selected text will be cleared and only plain text will be left Character Shading In order to shade characters simply: (1) Select the applicable character; (2) Open the Home tab and click the Character Shading icon. You can then add 47

49 shading to the selected character Enclosing Characters To enclose a character: (1) Select the character that you want to enclose: For Chinese character and full-width symbol, number, and letter, you must only select one character at a time. For a half-width symbol, number, and letter, you can select at least two characters at a time. Open the Home tab and click the arrow beside the Phonetic Guide icon. Choose the Enclose Characters option. The Enclose Characters dialog box will open and show as below: Figure Enclosing Characters Tip: After using, the icon will switch to Enclose Characters icon. (2) Select the appropriate style and click the OK button. you can execute this 48

50 function to characters. For example, to achieve the text "WPS ", the steps are as follows: (1) Type in "WPS" and insert the brand symbol. Enter and select "R". Then click the Enclose Characters option. Choose the Shrink text option and click the OK button. (2) Select the edited symbol. (3) Click the Superscript button Setting Character Spacing Right-click the mouse, choose the Font option, and open the Font dialog box. Choose the Character Spacing menu as below: 49

51 Figure Setting character spacing As shown by the figure, you can adjust the Scale, Spacing, and Position of a character in the Character Spacing menu Paragraphs Functions Bullets and Numbering for Paragraphs Kingsoft Writer offers a number of paragraph functions. The buttons are shown as below: 50

52 Figure The paragraph functions buttons Among them, the Bullets and Numbering options can be used to organize and present information clearly Inserting Bullet Points and Numbers for Paragraph The steps to add bullets and numbering to a document are as follows: (1) Open the Home tab and click the drop-down arrow of the bullet points icon. The bullet point option menu will open and show as below: Figure The bullet points option menu (2) You can choose one of the bullet point varieties from the list, or alternatively you can open the Numbering menu by clicking the drop down arrow of the numbering icon, and choose any of the numbering form you prefer: 51

53 Figure The Numbering tab (3) Insert the bullet or number. (4) Press the Enter key. Kingsoft Writer will automatically insert the next bullet point or number. (5) Click either More Bullets or More Numbering on Figure and Figure will open the Bullets and Numbering dialog box as below: Figure The Bullets and Numbering dialog box 52

54 You can choose any form that you preferred in the four menus. Tips: To stop the automatic insertion of further bullets or numbers into a list, you can use the Backspace key to delete the last bullet or number in the list Adding Bullet Points to Existing Text In order to add bullet points to preexisting text you need to: (1) Select the appropriate passage; (2) Click the the drop-down arrow of the bullets icon in the Home tab and choose the bullet point variety that you like. If there are no suitable bullet varieties, you can open the Bullets and Numbering dialog box by clicking More Bullets option in the bottom. (3) The default option for bullet points in the menu is None and the Customize button at the bottom right is gray and unavailable. Change this by choosing any bullet points variety and clicking the Customize button. The Customize Bulleted List dialog box will open and show as below: Figure The Bullets and Numbering dialog box and Customize Bulleted List dialog box (4) You can establish the relevant settings in the Customize Bulleted List dialog box. If you need a special symbol as bullet points, click the Character button, open the 53

55 Symbol dialog box, and select one of the special symbols. (5) You can also also click the More button and set the bullet position and text position. Click OK to add bullet points to your selected paragraphs: Figure Paragraphs with bullet points Auto Numbering If you want to add numbers to pre-existing text simply: (1) Select the proper paragraph. (2) Open the Home tab and click the drop-down arrow of the Numbering icon. You can choose your preferred numbering variety. If there are no suitable varieties, click More numbering and open the Bullets and Numbering dialog box. (3) The default numbering in the Numbered tab is None and the Customize button at the bottom right is gray and unavailable. Choose any numbering style and click the Customize button. (4) Select the Number style drop-down list in the Customize Numbered List dialog 54

56 box. You can then select the number style that you prefer. Insert the desired number in the Number Format text box shown as below: Figure The Customize Numbered List dialog box (5) You can also click the More button and set the number position and text position. Click the OK button to insert numbers to the selected paragraph Adding Outline Numbering If you want to add outline number: 1) Choose More Numbering in the Numbering drop-down list in the Home tab. 2) Select the Outline Numbered tab, as shown below: 55

57 Figure The Outline Numbered tab 3) Choose the desired list format. To use the Customize button, select a custom format then click the Customize button at the right bottom of the Outline Numbered tab. 4) Set outline numbering in the Customize Outline Numbered List dialog box. 5) Click OK to complete the process. 6) Insert list item and press the Enter key after each entry. 7) Place the insertion point after the list item, then press Tab or shift+tab. The list item can then be adjusted to an appropriate level: 56

58 Figure Outline numbered text Setting an Indent for a Paragraph There are three types of indented paragraph: Left (right) indent: every line of the paragraph is indented to the left (right). decrease indent and increase indent in combination can produce nested pattern, which is generally used to refer to the text. First line indent: the first line of the paragraph is indented in order to differentiate it with the previous paragraph. Hanging indent: except the first line, all rows of the paragraph indent a certain distance from the left margin. There are several ways to indent a paragraph. You can use the tab button, paragraph dialog box, the shortcut key, and the ruler to indent paragraphs. For example, click the Decrease Indent icon or Increase Indent icon in the Home tab. In addition, you can right-click the mouse and choose the Paragraph option. In the Paragraph dialog box, select the Indents and Spacing option, and then you can set 57

59 precise indentation measurements in Indentation section.. Figure The Indentation and Spacing tab Showing and Hiding Paragraph Marks There are two ways to show or hide editing marks: (1) Click Show/ Hide Editing Marks icon in the Home tab. This will allow you to hid or reveal the editing marks. (2) In the Application menu at the top left corner,, select the Options dialog box at the bottom right. Choose the View tab option. In the Formatting Marks section, select or deselect the Paragraph Marks check box as necessary Adding or Changing Tab Stops Tab stop is a term describing the location where the cursor stops after the Tab key has been pressed. That is to say, when a tab stop is in place, you can immediately jump to another position on the page by pressing the Tab key. In addition, you can use tab stop to align your text into columns quickly and easily. There are two types of tab stop: the default tab stop and the custom tab stop. The 58

60 default tap stop is the left tab in the ruler which is automatically set. The default spacing of two characters can be modified by the user. A custom tab stop is set up manually. After a custom tab stop is being established, all the custom tab stops to the left of the default tab stop are cleared. User can use the horizontal ruler or the Tabs dialog box to set up tab stops Adding Leader Tab Stops You can use the tab stops with leader, the steps are as follows: (1) Place the cursor on a blank line; (2) Click the Tabs icon in the Home tab. The Tabs dialog box will open and show as below: Figure The Tabs dialog box (3) In the Leader tab, choose the appearance of the tab stop you prefer; (4) Click the Set button, and then click OK. Notice that the Set button may be gray and unavailable. Insert in the Tab stop position text box to start the Set button. (5) Enter a word at the beginning of the line, press the Tab key, move insertion point to tab that had been set, and a leader will appear in the left of insertion Adding Tab Stops There is a Tab Marker button at the left end of the horizontal ruler. By clicking it, 59

61 you can open a drop-down menu show as below. It includes Left Tab, Center Tab, Right Tab and Decimal Tab. Figure The tab menu (1) Click on the ruler where you want to set the tab stop, the proper tab will appear on the ruler. (2) By repeat the above steps, you can set different tab alignments. (2) Press the Tab key, move the insertion point at the tab stops, and then enter the text in this alignment. Figure Aligning text using tab Changing Tab Stops If you want to change the tab settings, click the Tabs icon or double-click the tab stop on the ruler. In the Tabs dialog box insert or select the value for the distance between tab stops in the Default tab stops text box. Click the OK button to complete the changes Removing Tab Stops There are two ways to remove a tab stop. 60

62 Using the horizontal ruler. Place the insertion point within the paragraph from which you want to remove the tabs, the ruler will show the tab stops in the current paragraph. Place the cursor upon the tab stop symbol that you want to remove, drag it off the horizontal ruler, and release the mouse. Using the dialog box. (1) Make sure the insertion point is in the paragraph from which you wish to remove the tabs. (2) Select the Tabs option and open the Tab dialog box. (3) Click the Clear button or Clear All. (4) Click OK to complete the operation Alignment Kingsoft Writer offers five different alignment alternatives: Align Text Left, Align Text Right, Center, Justify, and Distributed. The steps to applying one of these options are as follows: (1) Select the text you want to align. (2) Click the Alignment buttons in the Home tab. You can also set alignment by using the Paragraph dialog box, the steps are as follows: (1) Position the insertion point in the text which you want to align. (2) Right-click the mouse and choose the Paragraph option. Open the Paragraph dialog box and select the Indents and Spacing tab: 61