Southpoint (Boulder Creek) Homeowner s Association (H.O.A.)

Transcription

1 Southpoint (Boulder Creek) Homeowner s Association (H.O.A.) Members (Owner s) Frequently Asked Questions (F.A.Q.) Handbook (Copies also available online at Associations Boulder Creek - Resources)

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3 The first objective of this H.O.A. is very simple: preserve and enhance the exterior appearance and appeal of all Lots within Boulder Creek in an effort to maximize property values for Homeowners. The second objective of the H.O.A. is to work with Homeowners to make their stay enjoyable. To help members understand the role and responsibilities of the H.O.A., this Handbook has been formulated, approved, and made available by the current Board of Directors. This Handbook attempts to answer some of the frequently asked questions (F.A.Q.) by current and new members of the H.O.A. This Handbook does not replace the legal document - CC&R s (Covenants, Conditions, & Restrictions) - you received from your title company at escrow. Your comments and questions are important and you are encouraged to become involved in the Homeowners Association (H.O.A.). If you would like to propose changes to the CC&R s, the CC&R s have a defined process in place for that purpose. In all cases contact the current AMI manager for Boulder Creek to review the process. The Board of Directors 3 Page

4 F.A.Q. - What are the CC&R s??? Answer: The Homeowners Association is guided by a set of Covenants, Conditions, and Restrictions (CC&Rs) that the developer of the subdivision formulated and it is duly recorded with the Ada County records office. You should have been provided a copy of the CC&R s during financial closing but if that is not the case, they are available online at Please note that the handbook is not all- inclusive and it does not supersede the CC&R s. F.A.Q. Who is a member of the H.O.A.? Answer: All property owners in good standing within Boulder Creek are members of the Homeowners Association (H.O.A). Each lot has one vote when voting as a member of the H.O.A. An annual meeting is held each year and normally held the first Tuesday of August. F.A.Q. Who conducts the business of the H.O.A.? Answer: At each annual meeting of members of the H.O.A. the members elect a Board of Directors. All members of the Board serve as unpaid volunteers The Board usually meets monthly or as needed to manage all affairs of the association. Homeowners are welcome to attend any meeting with advance notification to the Board. The board has contracted with Association Management Co. (AMI) to assist the Board in managing the business of the H.O.A. AMI has a manager assigned to assist the Board. In addition to the Board, the H.O.A. relies on other volunteers to serve on one of the committees. The currently active committees are the Common Area Landscape Committee and the Architectural Control Committee (ACC). Other committees may be established from time to time. The Landscape committee is responsible for the common areas within the subdivision and this includes plants, shrubs, trees, and fences around and within the entrance signs, perimeter areas, and islands. 4 Page

5 The ACC exists to work with Homeowners and the Landscape committee when there are proposed exterior improvements to the common area and individual lots. The CC&R s state the Board of Directors appoints the ACC members but the board welcomes volunteers to serve on this committee. This committee has a great deal of responsibility so anything you can do to make their job easier is greatly appreciated. F.A.Q. Is irrigation water available to owners? Answer: Irrigation water is normally available to all owners from around April 15 thru around October 15. Each owner is responsible for understanding how their irrigation system functions. During unusually dry years, the Nampa Meridian Irrigation District may turn off water to the canals early. The Board of Directors then has the authority to request city water be used to fill our irrigation system. Homeowners don t need to do anything to make this happen. However, because city water is much more expensive, homeowners will be notified to conserve water. They will be billed for this water usage in the same way irrigation water is billed (apportioned based on lot acreage). F.A.Q. How do I get approval for exterior painting? Answer: All exterior improvements to member lots must be reviewed and approved by the Architectural Control Committee (ACC) via an application process. If you wish to make an improvement you must adhere to the following process: Obtain an application for improvement from There is a specific application for exterior house painting. Submit the application and related documents to the AMI address at the top of the application or contact the manager. Because the ACC members are volunteers you should submit your application much earlier than the planned start of the improvement to make sure they have plenty of time to review the application. 5 Page

6 F.A.Q. How do I get approval for installing a shed? Answer: Obtain an application for improvement from If your application is to construct a detached building be sure to include a set of plans and be specific with the location on your lot as it relates to setbacks. F.A.Q. Can I keep my recreational vehicle on my lot? Answer: Recreational vehicle parking/storing in our neighborhood is an important component of neighborhood appearance and appeal. Boats, campers, travel trailers, motor homes, snowmobiles, motorcycles, watercraft, tent trailers, and other recreational vehicles should be parked out of public view except for loading and unloading. Placed behind a fence does not always satisfy the requirement of being out of public view. F.A.Q. When can I put trash totes at the curb? Answer: Trash removal day is normally every Wednesday exceptions would be when there is a holiday involved. Trash tote storing in our neighborhood is an important component of neighborhood appearance and appeal. Please place your trash totes at curbside on the morning of pick up and remove them by the end of the day. On the other six days of the week, the trash totes need to be stored out of sight to the public. F.A.Q. What is expected for landscape maintenance? Answer: Ground Covers: Bedding areas should be in good repair, weed free and properly maintained. Trees: Pruning should be done on a regular basis. Shrubs: Pruning should be done each spring and fall Lawn Fertilizer Applications: At least two applications of fertilizer and weed control are recommended each year. Three applications are preferred. Weed Control: Lawns and bedding areas should be essentially weed- free (dandelions included) at all times. A pre- emergent crab grass application should be applied each March. Insect Control: If you suspect an inspect problem in your trees or lawn it is best to consult a professional for solutions. 6 Page

7 Mowing and Trimming: Lawn areas should be mowed at least once every ten days. Edging and trimming should be done along with mowing on the same schedule. Watering: Watering of lawns and landscaping should be performed on a regular and scheduled basis. Filters in your system need to be cleaned regularly. You will have to find a time when you get the best water pressure. F.A.Q. What can I do to make the subdivision safer? Answer: The speed limit in all sections of our neighborhood is 20 mph. You should report violators promptly to the police noting the vehicle identification and license number. We encourage all residents of Boulder Creek to drive defensively, courteously and above all responsibly! Avoid parking on the street whenever possible to increase visibility for drivers and safety for children, joggers, cyclists and other pedestrians. Only vehicles and bicycles should use streets. Avoid using neighborhood streets for any type of play including basketball, street hockey and other sports. It recommended that exterior lights stay on during all hours of darkness since there are a limited number of streetlights in the subdivision. Street lights are owned by the City of Boise so if you see one not functioning properly please notify the AMI manager with the pole number and location and he will see that it is repaired. Report to the police any solicitors that do not have the proper licensing. Report any suspicious activity to the police. F.A.Q. What if I rent my house? Answer: If it becomes necessary to rent your home, please make sure your tenants have a copy of this handbook and the CC&Rs. Notify AMI of the names and phone numbers for your tenants so they can receive newsletters and notices. 7 Page

8 Many times, landscape maintenance suffers at rented homes. Be sure to make arrangements for landscape maintenance in keeping with neighborhood standards. Owners are the responsible party for the property being rented, so as an owner you are responsible for your renters. F.A.Q. How do the CC&R s get enforced? Answer: All members of our H.O.A. have a deed to their homes and by acceptance of the deed have agreed to abide by the CC&Rs. The neighborhood manager for AMI is contracted with the Association to do inspections of the neighborhood twice a month and document any observed deviations from the CC&R s. After the inspection, a report is provided to the Board. Owners can report deviations to the manager as well. The Board has adopted a correction process. The steps in this process are: Reminder letters are sent to the owner by or regular mail. If the violation is observed on the next inspection the owner will be sent an official notice letter. The notice letter will be sent certified requiring a signed receipt. All costs for processing the notice letter will be charged against the homeowners account. The case will be turned over to the Management Co. and the owner will be responsible for paying their administrative fee. If the case is turned over to an attorney the owner will be charged for legal expenses incurred by the Association. F.A.Q. Do I pay assessments (dues) to the H.O.A.? Answer: Regular Assessments are assessed equally and quarterly to all owners and they are intended to cover budgeted administrative expenses, common area expenses, and communication expenses. You will receive notice from the Management Co. when each installment is due. The Board has adopted an assessment collection process for late payments. The steps are: 8 Page

9 1. Initial assessment notice first one is January 1 and then quarterly. 2. Late notice interest charges applied to the account. 3. Final notice 30 days after late statement notice by certified letter. A fee is assessed to the owner. 4. Lien on property after final notice owner assessed a fee for filing the lien. 5. Account may be turned over to an attorney owner pays attorney expenses. If you pay through bank bill pay be sure to verify that the bank has the correct address for AMI and have the check payable to Boulder Creek H.O.A. F.A.Q. Who do I contact regarding my financial account? Answer: Contact the AMI main office. See next page. F.A.Q. Who do I contact regarding other concerns? Answer: Contact the AMI manager. See next page. F.A.Q. How do I get informed of H.O.A. activity? Answer: Check the web site ( or get on the distribution list by providing the AMI manager your address. F.A.Q. How do I communicate with other owners? Answer: The Boulder Creek Facebook page. Search for Boulder Creek Homeowner s Association Boise. Feel free to post anything appropriate. F.A.Q. Does the H.O.A. sponsor a Garage Sale? Answer: Yes - usually the second weekend of June. 9 Page

10 Contacts: 1. Our Management Company is Association Management, Inc. (AMI) 1310 N. Main St, Meridian ID phone for main office fax 2. AMI Manager: Tami Riddle Ext 217 or 10 Page

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