Connaught School for Girls

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1 Connaught School for Girls Internet Access and School Computer Network Policy Date: September 2010 Date of Ratification by the Governing Body: September 2010 Date of Review: September 2012

2 Why is Internet access important? The purpose of Internet access in our school is to raise educational standards, to support the professional work of staff and to enhance the school s management information and administration systems. Access to the Internet is a necessary tool for staff and students. It is an entitlement for students who show a responsible and mature approach to its use. How will Internet use provide effective learning? Internet must only be used in school for educational purposes; Internet access will be provided by a supplier that provides a service designed for students. This will include filtering appropriate to the age of Students. This service is currently provided by the London Grid for Learning (LGfL), through the London Borough of Waltham Forest; Internet access will be planned to enrich and extend learning activities. Students will be given clear objectives for Internet use; Staff will select sites which will support the learning outcomes planned for students age and maturity; Students will be educated in taking responsibility for Internet access and the issues of e-safety. How will Students be taught to assess Internet content? Students will be taught ways to validate information before accepting that it is necessarily accurate; Students will be taught to acknowledge the source of information, when using Internet material for their own use; Students will be made aware that the writer of an or the author of a Web page might not be the person claimed; Students will be encouraged to tell a teacher immediately if they encounter any material that makes them feel uncomfortable. Access may be removed if students or staff are detected using any inappropriate websites including, pornographic, sexist, racist, or homophobic websites. How will be managed? StaffMail be used in school for educational purposes; Messages sent using should be regarded in the same way as messages written on school headed paper; The forwarding of chain letters will be banned, as will the use of inappropriate social networking sites.

3 How will publishing on the Web be managed? The Headteacher will delegate editorial responsibility to a member of staff to ensure that content is accurate and quality of presentation is maintained; The Website will comply with the school's guidelines for publications; All material must be the author's own work, or where permission to reproduce has been obtained, clearly marked with the copyright owner s name; The point of contact on the Website should be the school address and telephone number. Home information or individual identities will not be published; Photographs must not identify individual students. Group shots or pictures taken over the shoulder will be used in preference to individual passport style images; Full names will not be used anywhere on the Website, particularly alongside photographs; Written refusal to not allow the school to use photographs of students to promote the aims of the school on the Website, Prospectus or Newsletters is sought as students enter the school; The school website should reflect the ethnic diversity within the school How will Internet access be authorised? Internet access is a necessary part of the statutory curriculum. It is an entitlement for students based on responsible use; Connaught School for Girls students must apply for Internet access individually by signing the Acceptable Use Policy, with an explanatory letter countersigned by a parent or guardian; A record will be maintained of all staff and Students with Internet access. Persons will be removed from the record when access is no longer required, or is withdrawn. How will the risks be assessed? In common with other media such as magazines, books and video, some material available via the internet is unsuitable for students. The school will supervise students and take all reasonable precautions to ensure that users access only appropriate material. However, it is not possible to guarantee that unsuitable material will never appear on a PC screen. WSFG cannot accept liability for the material accessed, or any consequences thereof; The use of computer systems without permission or for purposes not agreed by the school could constitute a criminal offence under Computer Misuse Act 1990; Methods to identify, assess and minimise risks will be reviewed; The Headteacher, supported by the line manager for ICT, will ensure that the policy is implemented effectively.

4 How will the school ensure Internet access is safe? Students will be informed that Internet use will be supervised and monitored; The school will work in partnership with parents, the Local Authority, DFE and the Internet Service Provider (LGfL) to ensure systems to protect Students are reviewed and improved; Senior staff will ensure that occasional checks are made to ensure that the filtering methods selected are effective in practice; If staff or students discover unsuitable sites, the URL (address) and content will be reported to the Internet Service Provider via the ICT Technician or ICT Network Manager; Where minority languages are involved, appropriate measures will be used to ensure the process to select appropriate material is adequate. How will the security of school ICT systems be maintained? Security strategies will be discussed with the Local Authority. The ICT Network Manager will ensure that the system has the capacity to take increased traffic caused by Internet use; The security of the whole system will be reviewed with regard to threats to security from Internet access; Anti-virus protection will be installed and updated regularly; How will complaints regarding Internet use be handled? Responsibility for handling incidents will be given to senior members of staff; Students and parents will be informed of the complaints procedures; As with drugs issues, there may be occasions when the police must be contacted. Early contact will be made to establish the legal position and discuss strategies; A student may have , Internet or computer access denied for a period of time depending on the nature of the incident; How will staff and students be consulted? Rules for Internet access will be posted near computer systems. All staff including teachers, supply staff, classroom assistants and support staff, will be provided with the Internet Access Policy, and its importance explained; Parents' attention will be drawn to the Policy in the letter sent to parents, school newsletter and on the school Website; Assemblies and module on responsible Internet use will be included in the ICT programme.

5 Connaught School for Girls Rules for Responsible Use of the Internet and the School Curriculum Network Statement for Students The school has installed computers and Internet access to help our learning. These rules will keep everyone safe and help us be fair to others. In School: I will only use the Internet if I am supervised by an authorised person; I will use only my own login and password; I will ensure that my password is secure (a combination of letters and numbers being most secure) and secret; I will not access other people's files; I will use the computers to assist my learning; I will not attempt to visit inappropriate websites such as those that exhibit pornography, sexism, racism or homophobia; I will not attempt to use social networking sites; I will not listen to music unless it is required as part of my lesson; I will only people I know, or my teacher has approved; The messages I send will be polite and sensible; I will not give my home address or phone number, or arrange to meet someone, unless my parent, carer or teacher has given permission; To help protect other students and myself, I will tell a teacher if I see anything I am unhappy with or I receive messages I do not like; I understand that the school may view my school computer files and may monitor the Internet sites I visit; I agree that if I fail to follow the guidelines outlined above, my access to the Internet and/or the school computer network may be removed. Student Declaration I agree to follow the rules for responsible use of the school curriculum network, including the Internet. First Name. Surname. Signed. Tutor Group

6 Connaught School for Girls Use of the Internet and the School Curriculum Network Statement for Staff The computer system is owned by the school and is made available to students to further their education and to staff to enhance their professional activities including teaching, research, administration and management. The school's Internet Access Policy has been drawn up to protect all parties - the students, the staff and the school. The school reserves the right to examine or delete any files that may be held on its computer system and to monitor any Internet sites visited. Access must only be made via the authorised account and password, which must not be made available to any other person. Passwords must follow the school password policy (appendix to the internet / network policy). It is the responsibility of the user to ensure that they have logged off when they have completed their work; All Internet use should be appropriate to staff professional activities and/or the education of students; Any staff or student data to which access is given (through SIMS or school e-portal), must be kept private and confidential, except when it is deemed necessary by law or by school policy to disclose such information to an appropriate authority; The use of the Internet, , or any other media to access inappropriate materials such as pornography, racist or any other offensive material is forbidden; Activity that threatens the integrity of the school ICT systems, or that attacks or corrupts other systems, is forbidden; Use for financial gain, gambling, party political purposes, advertising or social networking is forbidden (note: social networking with current students included as friends/contacts is not allowed at any time); When using for professional purposes, StaffMail should be used; Users are responsible for they send and for contacts made that may result in being received; The same professional levels of language and content should be applied as for letters on headed paper, particularly as is often forwarded; Posting anonymous messages and forwarding chain letters is forbidden; Copyright of materials and intellectual property rights must be respected; Legitimate private interests may be followed out-of-school-timetable-hours, providing school use is not compromised (as above) and there are available computers for staff to conduct their professional work; The guidelines set out in this statement also apply to use of school ICT systems (StaffMail, London MLE-Fronter and SIMS access through the e-portal) out of school. Users that fail to follow the guidelines outlined above should expect to have their access removed and could be subject to disciplinary action. Such action could include a warning, a suspension, referral to Governors and / or the Local Authority and in the event of illegal activities the involvement of the police. Staff requesting Internet access should sign a copy of this Acceptable Internet Use Statement and return it to the ICT Network Manager. Thank you for your cooperation. Staff Declaration I have read and understand the school internet and network policy and the guidelines above. I agree to use the school ICT systems (in & out of school) within these guidelines. Full Name: Signed:. Role:. Date:.

7 Connaught Road Leytonstone London E11 4AB Tel: Fax: website: Headteacher Mrs. A. E. Betts June 2010 Dear Parent/carer Responsible Use of the Internet and the School Curriculum Network As part of your daughter s curriculum and the development of her ICT skills, Connaught School for Girls provides supervised access to the Internet. We believe that the effective use of the Internet is an essential skill for children as they grow up in the modern world. Although there are concerns about students having access to undesirable materials, we have taken positive steps to reduce this risk in school. Our school Internet provider operates a filtering system that restricts access to inappropriate materials. This may not be the case at home and we can provide references to information on safe Internet access if you wish (see the school website at for further information and support). Whilst every endeavour is made to ensure that suitable restrictions are placed on the ability of students to access inappropriate materials, the School cannot be held responsible for the nature or content of materials accessed through the Internet. The School will not be liable for any damages arising from your child s use of the Internet facilities. I would be grateful if you and your daughter would complete the slip below. The slip should be returned to your daughter s Form Tutor by Friday 11 th June Our rules for responsible use of the school curriculum network, including the use of the Internet, can be found on the reverse of this letter. Should you wish to discuss any aspect of Internet use then please do not hesitate to contact me. Yours sincerely Gareth Cross Deputy Headteacher Responsible Use of the Internet and the School Curriculum Network REPLY SLIP TO FORM TUTORS Parent/carer's declaration I give permission for my daughter to access the Internet in school on the terms set out in the above letter. Print Name. Signed... Date Student s declaration I agree to follow the rules for responsible use of the school curriculum network, including the Internet. Print Name. Signed... Form.

8 Rules for Responsible Use of the Internet and the School Curriculum Network The school has installed computers and Internet access to help our learning. These rules will keep everyone safe and help us be fair to others. All students at Connaught School for Girls have signed the following declaration. In School: I will only use the Internet if I am supervised by an authorised person; I will use only my own login and password; I will ensure that my password is secure (a combination of letters and numbers being most secure) and secret; I will not access other people's files; I will use the computers to assist my learning; I will not attempt to visit inappropriate websites such as those that exhibit pornography, sexism, racism or homophobia; I will not attempt to use social networking sites; I will not listen to music unless it is required as part of my lesson; I will only people I know, or my teacher has approved; The messages I send will be polite and sensible; I will not give my home address or phone number, or arrange to meet someone, unless my parent, carer or teacher has given permission; To help protect other students and myself, I will tell a teacher if I see anything I am unhappy with or I receive messages I do not like; I understand that the school may view my school computer files and may monitor the Internet sites I visit; I agree that if I fail to follow the guidelines outlined above, my access to the Internet and/or the school computer network may be removed.

9 Connaught School for Girls Use of the Internet and the School Curriculum Network Connaught School for Girls Password Policy APPENDIX Overview All users that have access to the school computer systems must adhere to the password policy defined below in order to protect the security of the network, protect data Integrity, and protect computer systems. Scope This policy applies to all staff and students of Connaught School for Girls who have any form of computer or application account that requires password access. Examples of accounts include: Workstation (desktop/laptop) School Network SIMS & SIMS Learning Gateway e-portal StaffMail system Internet-based services & hosted sites (e.g. EVOLVE, VT CPD online, Rosetta Stone) Please note: This list is not intended to be all-inclusive; it is simply provided for reference Purposes General Principles 1. Password construction, lifecycle and re-use parameters are aspects included within this password policy. 2. Passwords should not be based on well-known or easily accessible information, including personal information, nor should they be words commonly found within a standard dictionary. 3. Password expiration is monitored and maintained by the ICT Network Manager and specific automated policies that have been put into place at the domain servers. Three days prior to password expiration, users will receive a notice a login requesting if they wish to change their password. 4. Connaught School for Girls will use technical measures to ensure that users conform to the policy. 5. All passwords must conform to the guidelines outlined below. Password Construction Guidelines Minimum Requirement Passwords to access the school network must be 8 characters or more in length Guidance on constructing a Strong Password Strong passwords are more complex. Many internet services (e.g. EVOLVE demands the use of at least one number). Users should try to make their password complex: 1. Include at least one number (0-9) and a special character (!@# $%^&*). 2. Include a capitalized character 3. It is generally accepted that a longer password is significantly stronger than a shorter one. When creating long passwords, it is best to think of a pass phrase rather than a password. As an example: Myd0gh@sabrowncoat is considered to be a strong password. Note the substitution of a zero for the o in dog and the use of sign for a in has.

10 Password Lifecycle Guidelines Passwords will have a maximum age of three (3) months and a minimum age of one (1) day. As such, passwords must be changed every three (3) months and cannot be changed more frequently than once a day. The computer system will advise the user fifteen (15) days before the current password is due to expire. If the password expires because it has not been changed the computer system will not allow the user access until the password has been updated. Password Reuse Guidelines Passwords may be reused every 12th password renewal. As such, a new password is required for the first 11 expiries; thereafter the first password can be reused. A new password is deemed to have been created when at least one or more characters in a password have changed. It is recommended that a completely new password be used Each time a new password is required. Password Protection Guidelines 1. Passwords are to be treated as confidential information. Under no circumstances should a user to give, tell, or hint at their password to another person, including ICT staff, administrators, superiors, other co-workers, friends, and family members. 2. Passwords are not to be transmitted electronically over the unprotected Internet, such as via . However, passwords may be used to gain remote access through the school e-portal (SIMS Learning Gateway SSL-protected Web site), StaffMail or any other internet based services provided by the school (EVOLVE, VT CPD online, Rosetta Stone). 3. Users should not keep an unsecured written record of his or her passwords, either on paper or in an electronic file. If it proves necessary to keep a record of a password, then it must be kept in a controlled access safe if in hardcopy form or in an encrypted file if in electronic form. 4. Users should not use the Remember Password feature of applications. 5. Passwords used to gain access to school systems should not to be used as passwords to access non-school accounts or information. Similarly, passwords used to access personal, non-work related accounts should not to be used to access school ICT services. 6. Each application, system and data point should be protected by a different password where possible. The use of the same password to protect all access is strongly discouraged. 7. If a user either knows or suspects that his/her password has been compromised, this must be reported to the ICT Department and the password changed immediately. If the minimum aging requirement has not been met for the password, the IT department will reset the minimum aging for the account allowing the user to create a new password. 8. The ICT Department may attempt to crack or guess users passwords as part of its ongoing security vulnerability auditing process. If a password is cracked or guessed during one of these audits, the user will be required to change his or her password immediately.

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