Facility Rental. Main Hall. Main Hall. Small Conference Room

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1 Facility Rental Main Hall Main Hall Large Conference Room Gallery Hall Small Conference Room

2 Rental Information Whether you are planning a wedding reception, corporate meeting, fundraiser, or something unique, the Center s sleek, modern facility is a great fit. Our hourly rental fees are all-inclusive, so all furniture and technology we offer is available at no extra cost. And with two in-house caterers, you can be sure to find just the right culinary creations for your event. Our LEED Gold certified rental facility is one of Philadelphia s greenest - with dimmable fluorescent and low-voltage lighting, sustainably salvaged interiors, and highly efficient environmental control systems. Facilities Full Facility capacity: up to 225 All of the Center s spaces are interconnected and can be rented together to accommodate large groups or display large exhibits. Rental of our facility includes the use of any A/V we have on hand. Main Hall capacity: up to 150 The Center s signature presentation and exhibition hall is a dramatic and flexible space. High ceilings, a built-in projector, sound system, and screen make this spacious hall a perfect fit for symposia, lectures, films, and receptions. It is outfitted with state-of-the-art technology systems and modern furnishings. General Building Contractors Association Conference Room capacity: up to 30 This handsome space provides a professional setting for your meetings or classes. A glasspaneled garage door allows natural light into the room, providing a sense of spaciousness, while the included digital white board, built-in projector, conference table, and executive chairs provide function and sleek design. Small Conference Room capacity: up to 12 Our Small Conference Room is perfectly suited for small informal meetings or classes. A glasspaneled garage door looks out over our exhibition hall, making our most affordable meeting space feel larger than its 18 person capacity. The room comes standard with a digital whiteboard, built-in projector with speakers, conference table, and executive chairs. Amenities (subject to availability) Advanced A/V system in Main Hall w/ 12 screen & projector, DVD/VCR, computer, & microphones Wi-Fi 140 stackable Steelcase chairs Podium w/ microphone 30 executive armchairs on wheels Small office kitchen 11 square tables (42 x 42 ) Phone with speaker 4 small folding tables (5 x 18 ) Digital White Board w/ built-in projector 1 check-in table AIA Bookstore and Design Center available to your guests (extended hours available by arrangement) The Center for Architecture is an exhibition space, rental hall and functioning office. Capacity, wall and floor space are subject to change due to installed exhibitions, events, or daily office activity. Exhibitions are not to be removed or altered when setting up for an event without the written approval of the Center and assistance from Center staff. The Center for Architecture is a 501(c)3 nonprofit institution founded by the Philadelphia chapter of the American Institute of Architects to conduct its charitable initiatives and advance the knowledge of architecture in Greater Philadelphia. For more information, please contact Juli Kuebler: juli@aiaphila.org (215) x Center for Architecture 1218 Arch St Philadelphia, PA phone (215) fax (215)

3 Helpful Information Parking Street Parking...$4 - $5 / 2hrs Nearby Lots...$10 - $30 / 2hrs 13 th + Market Five Star Parking $20 - $30 12 th + Race Parkway Corporation $10 - $24 Nearby Garages...$07 - $29 / 2hrs 12 th + Arch Parkway Corporation $18 - $29 13 th + Arch Convention Center Parking $10 - $20 11 th + Arch Standard Parking $13 - $24 11 th + Race Central Parking $07 - $26 10 th + Filbert Philadelphia Parking Authority $07 - $09 - cheapest Visit and click on Parking Locator for current parking rates and maps. Catering Options The following companies are the exclusive caterers for all events taking place in the Center. These caterers can provide breakfast, lunch, dinner, and reception options, as well as meeting noshes: 12 th St Catering 3312 Spring Garden St, Phila., PA Phone (215) Jeffrey Miller Catering 1530 Locust St, Phila., PA Phone (610) Party Supply Companies While the caterers above can supply most of your event rental needs, the following companies have also supplied tables, chairs, linens, china, and staging equipment for previous events: Norris Sales Company Plymouth Meeting, PA (800) Masso s Event Rentals Glassboro, NJ (856) Center for Architecture 1218 Arch St Philadelphia, PA phone (215) fax (215)

4 Transportation + Hotel Map... Center for Architecture 1218 Arch St Philadelphia, PA phone (215) fax (215)

5 Center for Architecture Rental Rates The Base Rate is charged for each event. Rentals which last more than 4 hours are charged additional time by the hour. Daytime Evening Weekend Mon-Fri Mon-Thu, after 5pm Fri eve - Sun Small Conference Room Seats 8-12 conference style. Includes digital white board w/ speaker, built-in projector, executive seating. Base Rate (up to 4 hrs) $200 $300 $400 additional hour $50 $75 $100 GBCA Conference Room Seats conference style or 30 theater style. Includes digital white board, built-in projector, executive seating. Main Hall Seats up to 120 theater style or 150 for a standing reception. Includes 12-foot screen, built-in projector, A/V system, and stacking chairs. Full Facility For receptions up to 225 people. Includes use of all three spaces: Main Hall, Large Conference Room, & Small Conference Room. Base Rate (up to 4 hrs) $350 $400 $500 additional hour $75 $100 $125 Base Rate (up to 4 hrs) $700 $1,000 $1,400 additional hour $175 $250 $350 Base Rate (up to 4 hrs) $1,000 $1,400 $1,800 additional hour $250 $350 $450 Optional Extras Kitchen Use This fee will be added to every rental for which a caterer makes use of our kitchen for prep work, to help cover cleanup costs. Custom Setup Spaces come in "Standard Setup" (see floor plan). You may rearrange yourself for free. Want a special setup before arrival? Add this fee. AIA Bookstore Keep our store open to entertain your guests, outside these hours: Mon-Sat: 10am-6pm / Sun: 12pm-5pm Exhibition Hall Price per bay (~20 feet of wall space or shallow 3-D displays). 5 bays available + 1 space for large 3D displays (counts as 2 bays). per rental $50 per setup $100 per hour $50 2 Weeks $200 4 Weeks $300

6 Rental Checklist This sheet is for your personal use - to make sure you don t miss any steps in the rental process! Check online if preferred rental date(s) and time(s) are available using the link on our webpage: If date/time is available you can either: Book + pay for the space online immediately using a credit card Please reserve enough time for setup and cleanup of your event. We charge for ALL time spent on site. Check with caterer to be sure setup time is adequate. Place a 14-day hold on the space for free by ing or calling Juli Kuebler at juli@aiaphila.org or x101 Make sure to let us know within 14 days if you want to confirm your rental or extend the hold. To confirm rental, we will need a signed copy of the Rental Agreement. Holds expire automatically after 14 days. If you need an invoice, please request when confirming rental Rental Date(s) and Time(s) Complete, sign, and mail/fax/ the following forms to juli@aiaphila.org: Rental Agreement Fill out Special Accommodations section for any setup requirements or to request amenities. Not all amenities may be available for your event. Use floor plan to map layout for special setup requirements Hold Harmless Agreement Certificate of Insurance for at least $1 million in coverage. If you do not already have an insurance provider, is an inexpensive solution If paying by invoice: mail, call-in, or hand-deliver the required minimum deposit to confirm rental or simply include your credit card info on the last page of the Rental Agreement. Checks should be made payable to Center for Architecture and indicate the date(s) of your event or exhibition in the memo section Minimum 50% deposit due for Event Rentals / 100% due for Exhibition Rentals Remaining 50% balance due 3 days prior to event. Balance Due Date Rental confirmed via . You can log in to our online facility calendar to check the status of your rental. An confirming your account will be sent after you sign up to use our online calendar the first time. Make arrangements with outside vendors, if applicable. Please ask them to contact the Center to schedule delivery and pickup, if necessary. Caterer Party Supply rental Additional A/V rental Other Arrive no sooner than your contracted rental start time on the day of your event and be sure to finish cleanup by the end of your rental time, as other events may be scheduled in the space(s) immediately before and after yours. Severe penalty fees apply to rentals that run late. Return space to Standard Setup (as shown on our floor plan) at end of your event, unless otherwise advised by CFA staff... Center for Architecture 1218 Arch St Philadelphia, PA US phone (215) fax (215)

7 1 of 4 Event Rental Agreement LESSEE: Organization Name & Title Address Phone Fax According to the conditions stated below, the Philadelphia Center for Architecture hereby lets unto the above named lessee the facilities described in this Event Rental Agreement. Facilities (Circle Your Choices): Small Conference Room GBCA Conference Room Main Hall Event Name -- Event Open To: AIA Members Public Private Official Event Date Official Event Begin/End Times Setup Start Time Cleanup Departure Time Estimated # of Attendees Total Rental Fee $ Check here if you would like us to pre-set / reset the facilities for your event ($100 / setup) Not necessary if using our Standard Setup. Draw desired layout on Floor Plan and submit with Rental Agreement. Check here if you would like the AIA Bookstore to stay open late for your event ($50/hr) Check here if you are interested in learning about AIA/CES accreditation for your program Additional fees may apply AIA Philadelphia s Managing Director will contact you to discuss details and requirements. CONDITIONS: 1. The organization or individual renting facilities at the Center for Architecture shall be referred to as the lessee in this Rental Agreement. The Philadelphia Center for Architecture may be referred to as Center or Center for Architecture. 2. In conjunction with the execution of this agreement, the lessee must submit to the Center the following documents and payments before setup for the event(s) may begin: a. The Hold Harmless agreement, signed by the lessee b. A Certificate of Insurance issued by an insurance company which confirms coverage of at least $1 million in general liability for the date of the rental and listing the Center for Architecture as an additional insured. c. A required deposit of 50% is due at the time of booking, with the remaining balance due 3 days prior to event. Payment may optionally be made in full at time of booking. Rentals will not be made official until the required deposit and all of the above documents have been received. Make checks payable to Center for Architecture... Philadelphia Center for Architecture 1218 Arch St Philadelphia, PA USA phone (215) fax (215)

8 3. The Center for Architecture s responsibilities are limited to opening the facilities, having a representative of the Center on site during the event(s), and performing reasonable setup and cleanup assistance. Unless listed in the Special Accommodations section below (section 16), no other accommodations will be made by the Center for Architecture... Philadelphia Center for Architecture 1218 Arch St Philadelphia, PA USA phone (215) fax (215) of 4 4. Lessee is responsible for setting up before and cleaning up after their event(s), including arranging furniture, decorating, and putting out catering. All surfaces must be fully protected against damage. Lessee must return facilities to Standard Setup before departing. Optionally, you may hire the Center to Pre-Set/Reset the space for a flat fee of $100. a. A cleaning fee of $30 will be assessed for every 15 minutes of cleanup/resetting required by Center staff after lessee s official Cleanup Departure time; in addition to any Over-Time fees (see condition 5). 5. Lessee must provide Setup Start and Cleanup Departure times for their use of the facilities. There is a minimum rental time of 4 hours, whether or not the full time is used by the lessee. The lessee or the lessee s representatives (including party planners, caterers, beverage distributors, party suppliers, etc.) may not arrive or drop off supplies before the contracted Setup Start Time without prior written approval by the Center. a. An Over-Time fee will be assessed at double the standard hourly rate for any time used beyond the contracted Cleanup Departure time, beginning 15 minutes after your contracted Cleanup Departure time. Please keep in mind that other lessees may have rented the space immediately before and/or after you be sure to reserve enough time to allow for your setup and cleanup needs. 6. If the lessee cancels their event, the following fees will be retained or billed by the Center: a. More than 8 weeks notice: $0 b. 8 weeks notice or less: 25% of full rental fee c. 4 weeks notice or less: 50% of full rental fee d. 2 weeks notice or less: 100% of full rental fee 7. Damages to the Center for Architecture s facilities, property, equipment, or exhibited materials (whether owned by, rented to, or loaned to the Center) occurring due to the activities of the lessee, anyone under the lessee s supervision (volunteers, caterers, DJ s, etc), or anyone in attendance at the lessee s event, are the sole financial and legal responsibility of the lessee. The lessee is responsible for the conduct of all persons in attendance at the event(s). 8. The lessee acknowledges that capacity, wall and floor space are subject to change due to installed exhibitions, events, or daily office activity. While every attempt will be made to accommodate the lessee, certain aspects of the lessee s setup may need to be adjusted to fit the Center s facilities as they exist on the day of the event. Exhibitions are not to be moved, removed, or altered when setting up for an event without the written approval of the Center and assistance from a Center employee. 9. The lessee acknowledges that the Center for Architecture is a functioning office, gallery, rental hall, and store and that employees, visitors, other lessees, and/or the public may occasionally walk through, by, or near the rented facilities and that occasional noise may enter the rented facilities due to the normal, daily operations of the Center for Architecture. 10. The use of the Center for Architecture s facilities does not imply endorsement or sponsorship of the event by the Center. Therefore, publicity shall be designed in such a way that no suggestion of endorsement and/or sponsorship is implied. 11. The Center for Architecture assumes no responsibility for property brought into the facilities. 12. Smoking is not allowed inside the Center for Architecture or within 20 feet of it entrances. 13. Admission fees shall not be charged unless Lessee indicates those fees in the Special Accommodations section below (see condition 16).

9 3 of Alcohol is not to be served unless Lessee indicates alcohol use in the Special Accommodations section below (see condition 16). Liability related to the serving or consumption of alcohol at the Center rests solely with the Lessee, who is required have proper coverage added to their Certificate of Insurance [see Condition 2b] to cover such liability. The Center strongly recommends that a licensed, insured bartender be hired to serve alcohol at the Lessee s event. 15. Lessee is invited to submit public events to AIA Philadelphia s online calendar for potential inclusion by filling out the online form at: Special Accomodations (Caterer name and contact info, Alcohol use, Admission Fees, Decorations/Displays, Special Requests, etc) AMENITIES REQUESTS Not all amenities may be available for your event. Please indicate the requested quantity on the line in front of each amenity. Total available quantity indicated in parenthesis. For ANY SPACE (if not being used by another renter offered on a first-come-first-served basis): (13) 42 x42 Tables (4) 18 x60 Tables (140) Stackable Chairs (29) Executive Chairs Available in the MAIN HALL only: (1) Podium w / Mic (4) Tabletop Mics (1) Wireless Lapel Mic (1) Conference Phone Available in the CONFERENCE ROOMS only: (1) White Board with built-in Projector (lessee must provide their own laptop with VGA port or adapter) It is understood that violation of any of the above conditions by the lessee will allow the Center for Architecture to void this Rental Agreement in part or in whole. The parties hereto intend to be legally bound by the above conditions. Signed Signed David Bender Name Name Associate Director Title Title Center for Architecture Organization Organization Date Date If paying by credit card: CC # Expiration Date CID # Total $ Paying Today Note: In conjunction with the execution of this Event Rental Agreement, the lessee must also submit to the Center both of the following: 1. A completed Hold Harmless Agreement signed by the lessee 2. A Certificate of Insurance issued by an insurance company which confirms coverage of at least $1 million and listing the Center for Architecture as an Additional Insured... Philadelphia Center for Architecture 1218 Arch St Philadelphia, PA USA phone (215) fax (215)

10 4 of 4 Hold Harmless Agreement (Name of Lessee): hereby assumes entire responsibility and liability for any and all damage or injury of any kind or nature to persons, whether employees, guests, or otherwise, and to property, real or personal (including adjoining property) caused by or resulting from the use by the lessee of the Center for Architecture facilities and agrees to indemnify, defend, and hold harmless the Center for Architecture, its agents and/or its employees from and against any and all claims, suits, actions, liability, loss, expense, damage, or injury to persons or to property caused directly or indirectly by the above named lessee, its agents, its members or employees, its property or equipment, or any and all persons acting on the lessee s behalf or under their supervision or control, whether direct or indirect. Signed Name Title Organization Date Note: In conjunction with the execution of this Event Rental Agreement, the lessee must also submit to the Center both of the following: 1. A completed Event Rental Agreement signed by the lessee 2. A Certificate of Insurance issued by an insurance company which confirms coverage of at least $1 million and listing the Center for Architecture as an Additional Insured... Philadelphia Center for Architecture 1218 Arch St Philadelphia, PA USA phone (215) fax (215)

11 ^ Offices ^ + Restrooms 60 x 18 Table Standard Setup No charge to preset this arrangement Small Conference Room 225 sq ft 5 Large Conference Room 575 sq ft 42 x 42 Table A/V Rack 5 Main Hall 2,000 sq ft Scale 5 Check-In Desk Arch St Lobby AIA Bookstore