HS312 Inspection, Testing and Monitoring Procedure

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1 Plicy Hierarchy link Respnsible Officer Cntact Officer HS312 Inspectin, Testing and Mnitring Prcedure Wrk Health and Safety Act 2011 Wrk Health and Safety Regulatin 2011 Wrk Health and Safety Plicy Directr, UNSW Safety and Sustainability Manager, UNSW Health & Safety Superseded Dcuments OHS312 Inspectin, testing and mnitring prcedures; V5.3 File Number 2016/00369 HS030 Inspectin Testing and Mnitring Schedule Frm HS327 Plant & Equipment Prcedure HS048a Wrkplace HS Inspectin Checklist Offices, Assciated Dcuments General Labs & Wrkshps HS048b Wrkplace HS Inspectin Checklist Specific Labratries HS729 Labratry Review Frm Versin Authrised by Apprval Date Effective Date 5.4 Directr, UNSW Safety and Sustainability 21 March March Purpse and Scpe Definitins Prcedure Inspectin, Testing and Mnitring (ITM) Prgram Inspectin, Testing and Mnitring Schedules Engineering cntrls are regularly inspected and tested t ensure their integrity Inspectin, measuring and test equipment related t health and safety mnitring is identified, calibrated, maintained and stred Examples f specific categries f plant and equipment t be included in ITM: Persns carrying ut wrkplace ITM must be suitably skilled, qualified, trained r experienced Wrkplace HS Inspectins are scheduled and cnducted regularly HS systems review by Labratry Supervisr Cnsultatin ccurs during wrkplace inspectins Respnsibility fr inspectin testing and mnitring Maintain recrds Crrective Actin Prcedure Review and evaluate Assciated Dcuments Review & Histry Purpse and Scpe The purpse f the HS Inspectin, Testing, and Mnitring (ITM) Prcedure is t identify any new hazards that may have arisen in the wrkplace, t ensure that risk cntrls are wrking, and that plant cnfrms t regulatry requirements. It is als t ensure that wrkplace and persnal mnitring ccurs fr specific hazards where required. This prcedure applies t all wrkers, students, cntractrs and visitrs at UNSW wrkplaces. This prcedure refers t ptentially hazardus prcesses, plant and wrking envirnments. The prcedure sets ut a planned system f ITM as part f UNSW s HS Management System (HSMS). 2. Definitins Prgram a system f prcedures r activities that has a specific purpse. Plant includes any machinery, equipment (including scafflding), appliance, implement r tl and any cmpnent r fitting theref r accessry theref. HS312 Inspectin, Testing and Mnitring Prcedure Page 1 f 7

2 3. Prcedure 3.1 Inspectin, Testing and Mnitring (ITM) Prgram UNSW has a health and safety Inspectin, Testing and Mnitring (ITM) prgram that is made up f the fllwing cmpnents: Legislative requirements Inspectin, Testing and Mnitring Schedules Maintenance and service recrds Wrkplace Inspectins Checklists Crrective Actin prcedure 3.2 Inspectin, Testing and Mnitring Schedules Each wrk area needs t develp an HS030 Plant Register and Inspectin Testing and Mnitring Schedule which identifies what items f equipment need t be tested, the relevant legislatin and/r standards that apply t that equipment, and the frequency f testing. The frequency fr testing will be determined by: The level f risk; Relevant legislatin, Australian Standards, Cdes f Practice; Manufacturer s recmmendatin (as per perating manual r ther material prvided by the manufacturer) Engineering cntrls are regularly inspected and tested t ensure their integrity. Engineering cntrls, including safety devices need t be regularly inspected and tested t ensure their integrity, effectiveness and crrect peratin. Examples f these types f engineering cntrls may include the fllwing (nt exhaustive): fume cupbards, bisafety cabinets, gas detectin systems, machinery guards, emergency stp buttns, lcal exhaust ventilatin and pressure relief devices Inspectin, measuring and test equipment related t health and safety mnitring is identified, calibrated, maintained and stred. Inspectin, measuring and test equipment related t health and safety mnitring needs t be identified, calibrated, maintained and stred accrding t specificatins in relevant standards. Recrds f calibratin need t be kept. Refer t the UNSW HS091 Health Mnitring Guideline fr further infrmatin n health mnitring Examples f this type f equipment includes: Pressure regulatrs, Sund level meters, Oxygen mnitrs and radiatin mnitrs Examples f specific categries f plant and equipment t be included in ITM: Examples f Emergency management equipment (list nt exhaustive): Emergency and fire prtectin equipment, Exit signs HS312 Inspectin, Testing and Mnitring Prcedure Page 2 f 7

3 Alarm systems must be inspected, tested and maintained as per legislative requirements. Smke detectrs, Fire extinguishers, Sprinklers, Fire hses, Emergency lighting, Evacuatin warning devices, Spillage cntainment materials, Duress alarms, Safety shwers, Eye washes, and first aid kits. ** NOTE: Schls / units may have ther specialist areas which are nt included n this list ** Plant and equipment assciated with building infrastructure and grunds need t be inspected, tested and maintained at regular intervals. Examples f such plant and equipment may be the fllwing (list nt exhaustive); Bilers, Pressure vessels, Pumps, Lifts, Lifting equipment e.g. cranes, hists, frklifts Lifting equipment accessries e.g. slings, shackles, attachment pints and chains. Air cnditining, and cling twers. Electrical appliances need t be inspected, tested and maintained accrding t the WHS regulatin 2011, as amended and Australian standards. Examples f Electrical appliances used in hstile envirnments may include (list nt exhaustive); Refrigeratrs, Freezers, Kitchen appliances, Cmputers, Mnitrs, Phtcpiers, Heaters, Stirrers, Balances, and centrifuges. Persnal prtective clthing and equipment must be maintained accrding t the relevant Australian Standard, r manufacturer s recmmendatin e.g. dispsable respiratr filters. Certain high risk activities require licenses, such license shuld be included n the ITM and peridically checked t ensure they are still current and valid as required under the WHS Act and Regulatins Activities which require licenses are: asbests remval demlitin wrk specific activities related t explsives and firewrks high risk wrk licenses fr: frklifts HS312 Inspectin, Testing and Mnitring Prcedure Page 3 f 7

4 scafflding rigging dgging cranes hists pressure equipment such as bilers, turbines and steam engines reach stacker. ** Refer t WrkCver NSW website fr further infrmatin** Certain types f plant and equipment as well as designs fr certain types f plant and equipment need t be registered with WrkCver. Where registrable plant and / r registrable designs are required, details shuld be included n the ITM t ensure recrds are peridically checked and updated where necessary. Please refer t HS728 Plant design Guideline fr further details n plant design and HS327 Plant and Equipment Prcedure fr details n registrable plant. 3.3 Persns carrying ut wrkplace ITM must be suitably skilled, qualified, trained r experienced Persnnel cnducting inspectin and testing are t be suitably skilled, qualified and/r trained s that they are cmpetent t cmplete the inspectin and testing requirements. In mst cases these cmpetencies will be utlined in legislatin, cdes f practice r Australian Standards. 3.4 Wrkplace HS Inspectins are scheduled and cnducted regularly Frmal wrkplace HS Inspectins are scheduled and cnducted by the Schl r Unit (Level 3) HS cmmittees. The frequency f inspectins is based n the level f risk determined by the lcal wrk area and the schedule is develped n an annual basis. These inspectins are cnducted using wrkplace specific checklists, designed t address the hazards in the particular wrk area. The peple invlved in the inspectin wuld include member/s f the HS Cmmittee, and may als include a representative frm the lcal area r an expert in the wrk area being inspected. Click n links belw fr examples f different types f checklists: Office/dry labratry checklist Labratry checklist Other inspectins may ccur as a result f an incident reprt, an incident investigatin, a hazard reprt, r a change t the wrkplace such as labratry decmmissining r cessatin f a research prject. In rder t meet cmpliance requirements, supervisrs are required t cnduct inspectins f the wrkplace in their area f respnsibility at a frequency based n risk 3.5 HS systems review by Labratry Supervisr Labratry supervisrs shuld carry ut an HS system review peridically t check n the fllwing: Adherence t Safe Wrk Prcedures The effectiveness f risk cntrl measures Labratry dcuments and recrds are cmpleted and up t date 3.6 Cnsultatin ccurs during wrkplace inspectins Persnnel carrying ut wrkplace inspectins are required t seek input and invlvement frm thse wh wrk in the area, abut the hazards in their wrkplace and the hazards f particular items f equipment. HS312 Inspectin, Testing and Mnitring Prcedure Page 4 f 7

5 3.7 Respnsibility fr inspectin testing and mnitring Facilities Management is respnsible fr plant and equipment assciated with building infrastructure and grunds, including engineering cntrls. It is als respnsible fr emergency and fire prtectin equipment. Schls and units are respnsible fr the plant and equipment they use in their day-t-day peratins nt included in the FM respnsibility. This als includes inspectin, measuring and test equipment related t health and safety, electrical appliances, spillage cntainment materials, duress alarms, safety shwers, eye washes, and first aid kits and persnal prtective clthing and equipment. Supervisrs r plant custdians are respnsible fr mnitring cnfrmance f plant peratrs t the dcumented safe wrking prcedures. Level 3 HS cmmittees and representatives are respnsible fr cnducting wrkplace inspectins. Please refer t the UNSW HS Cnsultatin Prcedure fr a descriptin f HS Cnsultatin structures. 3.8 Maintain recrds A recrd is kept using a plant schedule and necessary inspectin reprt(s) / recrds, which includes relevant details f inspectins, testing, maintenance, repair and alteratin f plant and equipment. Refer t the UNSW Plant and Equipment Prcedure and assciated Inspectin, testing and Mnitring frm. Reprts n health and safety inspectins, testing & mnitring, including recmmendatins fr crrective actin, are prduced and frwarded t senir management and emplyee representative(s) as apprpriate. Each Schl/Unit is respnsible fr appinting and defining the respnsibilities f a persn r persns fr the keeping f ITM recrds. 3.9 Crrective Actin Prcedure All utstanding crrective actins relating t ITM are recrded n the crrective actin register with respnsibility fr the crrective actin identified and dcumented. These will be tracked at HS Cmmittee meeting and tracked until cmpleted. Where actin has nt ccurred within the allcated timeframes the matter will be escalated t the apprpriate level f management Review and evaluate Review, evaluatin and verificatin f inspectin, testing and mnitring measures shall ccur in accrdance with the UNSW HSMS Review Prcedure. 4. Assciated Dcuments WHS Act 2011 & WHS Regulatin 2011 The Building Cde f Australia (BCA) HS Risk Management Prgram Crrective Actin Prcedure HS Purchasing Guideline Plant and Equipment Prcedure HS Training Prcedure HSMS Review Prcedure Dcument Cntrl Prcedure Recrd Prcedure Persnal Prtective Clthing and Equipment Guideline Applicable Australian Standards, including AS In-Service Safety Inspectin and Testing f Electrical Equipment, ASNZS2243 Safety in Labratries (series) Plant and equipment manufacturer s requirements and specificatins Cde f Practice: Managing electrical risks at the wrkplace Cde f Practice: Managing risks f plant in the wrkplace HS312 Inspectin, Testing and Mnitring Prcedure Page 5 f 7

6 5. Review & Histry Appendix A: Histry Versin Authrised by Apprval Date Effective Date Sectins mdified 1 t 3 Directr Risk Oct 2002 t June 2004 Oct 2002 t June New dcument Management Unit Directr Human Resurces May 2003 May 2003 Dcument mdificatins nt 3 Directr Human Resurces recrded June 2004 June 2004 Dcument mdificatins nt recrded Nvember Nvember 2006 All sectins changed. Cnsultatin draft. 4.0 Directr Human Resurces 7 June June 2007 Persnal prtective clthing and equipment added. Labratry decmmissining example added. Verificatin added. Reference t Labratry Decmmissinin g and Prject Cessatin Checklist and Persnal Prtective Clthing and Equipment Guideline added 4.1 Acting HS Manager 23 Octber Octber 2009 Mdified wrding Mdified wrding, and frmat changes Swapped rder f sectins & mdified wrding in 4.4 New sectin 5.0 Directr Human Resurces 19 Nvember Nvember 2010 Added ITM schedule in appendix 5.1 HS Manager 6 July July 2011 Updated ITM schedule in appendix 5.2 HS Manager 19 February February 2013 ITM Schedule remved frm appendix Infrmatin n the need t include Licenses and registrable plant n the ITM included in sectin Updated Branding Lg in accrdance with UNSW Branding Guidelines. Mdified the HS312 Inspectin, Testing and Mnitring Prcedure Page 6 f 7

7 5.3 Directr, UNSW Safety and Sustainability 5.4 Directr, UNSW Safety and Sustainability 30 April April March March 2016 dcument identifier frm OHS t HS in accrdance with WHS legislatin review Reviewed fr administrative updates Reviewed fr administrative updates. Dcument references updated. HS312 Inspectin, Testing and Mnitring Prcedure Page 7 f 7

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