Workplace Inspection Form

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1 Workplace Inspection Form Preamble: The Occupational Health and Safety Act requires workplace inspections to ensure that hazards that may cause injury or illness to those in, or at, the workplace are identified and corrected. This form can be used as a guide to assist the Joint Occupational Health and Safety Committees during the inspection of each workplace. OHS Act: Yes No NA Action Who Is there a functioning JOHSC at the workplace? Is an OHS bulletin board in an area accessible to all employees? Are the OHS Act, applicable regulations and the TCRSB OHS Manual accessible and there whereabouts known by staff? Grounds: Yes No NA Action Who Are parking areas, walkways, stairs, etc. in good Is exterior lighting adequate? Are exterior stair handrails in good Has playground equipment been viewed and found to be in a safe Is garbage safely stored feet from the building? Are walkways, stairs, etc maintained and sanded to reduce slips/trips falls? Interior Doors, Stairways & Corridors: Yes No NA Action Who Are all fire exit doors properly marked? Are all exit doors fitted with panic hardware? Do exit doors open and close easily? Are all doorways and areas leading to doorways, free of obstruction? Are interior handrails in good Are interior stairways, including landings, free of storage/obstruction at all times? Are interior stairways properly lighted? Workplace Inspection Form /0/0

2 Is the emergency back-up lighting checked monthly? Do stairs and ramps have appropriate anti-slip coverings? 0 Are all rooms properly identified? Heating And Ventilation Equipment: Yes No NA Action Who Has heating and ventilation equipment been checked within the past year? Are heating and ventilation equipment rooms free of storage? Are heating and ventilation room s restricted areas? Electrical Equipment And Control Panels: Are electrical panels and rooms free of storage and obstruction? Are all electrical appliances properly grounded? Are all electrical cords and plugs in good Are appliances with heating elements unplugged overnight? Yes No NA Action Who Kitchens: Yes No NA Action Who Are hood and duct systems cleaned at least once per year? Are kitchen appliances fitted with an automatic fire extinguishing system and serviced regularly? Is there an appropriate fire extinguisher easily accessible in the kitchen? Storage: Yes No NA Action Who Are materials stored neatly and orderly? Are flammable materials stored safely? Are suitable guards provided over lighting and adequate restraints used in gym storage areas If the building has a sprinkler, is the minimum space from the ceiling to any stored material maintained? Are heavy materials stored between knee and chest level? Are storage areas free of materials that overhang shelves? Are stored materials and equipment assessed regularly (at least annually) and discarded when no longer in use? Are lawn mowers, snow blowers, BBQs and gas/propane stored safely? Is there easy access to all materials stored on the floor of storerooms? Workplace Inspection Form, Sept 00 Page /

3 Housekeeping: Yes No NA Action Who Is flooring clean, dry, free of unnecessary clutter and in good Are all rooms clean, tidy and free of unnecessary clutter? Are caretakers rooms locked? If not, are they free of hazardous materials? Are all materials labelled to WHMIS standards? Are MSDS readily available? Is garbage stored in containers? Done by Are cloths, mops and carts stored safely? Are windows safe to operate and functioning according to design? Are washrooms ventilated and clean and is the importance of good hygiene communicated to staff and students? Are carpets dry, clean and in good 0 Are ladders and scaffolding used safely? Are blinds, curtains and sills free of dust? Fire Protection: Yes No NA Action Who Are fire extinguisher types appropriate for locations? Are extinguishers located within feet from any point on each floor and easily accessible? Are extinguishers properly secured? Are extinguishers inspected, serviced and tagged annually? of last inspection Is smoke/heat detection system inspected and tested monthly? Are damaged or missing ceiling tiles replaced promptly? Is the posting of combustible material on surfaces controlled to not more than 0% of the available space? First Aid: Yes No NA Action Who Are kits stocked as per FA Regulations? Is signage indicating location of First Aid supplies posted effectively? Is a list of all staff with valid First Aid training posted? Workplace Inspection Form, Sept 00 Page /

4 Air Quality: Yes No NA Action Who Are there complaints of poor air quality (i.e. is it too hot, too cold, too dry, too damp, are there any odours etc)? Use IAQ protocol to investigate further. Lighting: Yes No NA Action Who Is lighting adequate in all areas? Are light bulbs and tubes replaced promptly? Classrooms: Yes No NA Action Who Are classrooms free of clutter and excessive accumulation of materials? Are NO materials hung from the ceiling? Are exits or entrances to classrooms unobstructed? Are doors and doorways free of all combustible materials (paper)? Are sources of heating/ventilation (radiators/vents) unobstructed Is furniture (shelving, desks, chairs, bookcases etc.) stable and sturdy? Is the use of chairs and tables for climbing discouraged? Art: Yes No NA Action Who Is the use of toxic or flammable materials restricted or prohibited? If a kiln is used in the building, is it CSA approved and exhausted directly outside to a safe location? Are paints, materials, equipment and projects stored safely? If there is a photography program and film development, is adequate ventilation provided? Are MSDS readily available for materials that have hazardous ingredients? Science Labs: Yes No NA Action Who Are policies and procedures for lab safety available and enforced? Is an approved system of chemical storage used for oxidizing/reducing agents, acids/bases, flammables etc? Are acids stored in dedicated acid storage cabinets? Is personal protection equipment available, easily accessible and utilized? Workplace Inspection Form, Sept 00 Page /

5 0 Are continuous emergency eyewashes and emergency shower(s) available and tested? Are portable eyewash bottles cleaned monthly and the sterile water replaced weekly? Is fire protection equipment readily available? Are materials labelled to WHMIS standards and are MSDS available? Have restricted and prohibited materials been removed from the building? Have chemicals been assessed for value to current program (inventory)? Have fume hoods been tested for effectiveness? The Occupational Health and Safety Act (OHSA) & Workplace Hazardous Materials Information System (WHMIS): Are copies of the OHS Act and WHMIS regulations posted? Are minutes and meeting notices of the Joint Occupational Health and Safety Committee posted? Has labelling of hazardous materials been completed to WHMIS standards? Are Material Safety Data Sheets (MSDS) available for all hazardous materials? Have the MSDS been updated within the past three years as required by the regulations? Has staffs been educated about the OHS Act and WHMIS? Has a hazard assessment been completed for the workplace and activities therein? Yes No NA Action Who Shops: Yes No NA Action Who Are policies and procedures for shop safety available and enforced? Is personal protection equipment clean, readily available and worn as needed? Is ventilation exhaust separate from the rest of the building and is it working as designed? Is dust/chip collection system working effectively? Is warning/hazard tape around machinery replaced as necessary? Are machine guards in place and used? Are machines clean, well maintained and in good working order? Are flammable materials stored in a metal cabinet? Workplace Inspection Form, Sept 00 Page /

6 0 Bulletin Board: Are the following items posted? Copy of the OHS Act? Copy of the boards OHS Policy? Is painting done in a manner that protects others from being exposed to fumes? Are hazardous materials used and stored in a safe manner, and labelled to WHMIS standards with MSDS readily available? Are continuous eyewashes and emergency shower(s) checked regularly? Are portable eye wash containers cleaned monthly and the solution replaced weekly? Are compressed gas tanks uprights properly secured? Is the use of non-toxic materials encouraged? Names of JOHSC members and a mean to contact them? Most recent copy of the JOHSC meeting minutes? Names of First Aid Attendants? Dept. of Labour -00 number Yes No NA Action Who Copy of JOHSC Terms of Reference Relevant Regulations (WHMIS, First Aid, General Safety and Occupational Health regulations) Copies of inspections or hazard assessments? Building Name: Completed: Management: JOHS Member: Workplace Inspection Form, Sept 00 Page /

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