WELCOME 14 th Annual German Christmas Market Weihnachtsmarkt Lake Mohawk Country Club, Sparta, NJ

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1 WELCOME 14 th Annual German Christmas Market Weihnachtsmarkt Lake Mohawk Country Club, Sparta, NJ 2015 marks the 14 th year of our German Christmas Market, which will be open to the public on Saturday, December 5th (10am 9pm) and Sunday, December 6th () at the Lake Mohawk Country Club in Sparta, New Jersey. Additionally, the Christmas Market will also be open on Friday, December 4 th (5pm- 9pm). Please note that this additional night is in conjunction with the Lake Mohawk Country Club s own tree- lighting ceremony, and is a private event, inviting Lake Mohawk Country Club members only and their guests. We thank the County Club for again inviting our vendors, hereby giving us an opportunity to have an extra evening. Over the past 13 years, the committee has donated approximately $150k to local charities that help our friends and neighbors in need. The following application form clearly identifies the fee schedules based on chosen location. All vendors will be notified of your location once the committee has finalized all applications. Our exciting news continues from 2014 Boardwalk vendors now have an opportunity to choose their location by providing your 1 st, 2 nd and 3 rd choices. Locations 2 through 7 on the Boardwalk are premium spaces, which include our traditional Christmas Market huts. We are hoping to continue building these huts over the upcoming years, providing premium shelter from the elements in premium locations. We are now accepting applications for 2015 and will select vendors by jury. It is therefore very important that you supply photos or a link to your website, and clear descriptions of all your products. For vendors who have been with us for 2 or more years, photos are not necessary, unless you have new product(s). In order to be juried, the application, deposit, fees, together with photos/links, and insurance documentation MUST be received by October 1, Spaces fill quickly please send in your application early to guarantee your desired location. We offer an EARLY BIRD DISCOUNT. To qualify for the Early Bird Discount, your completed application must be received by May 1, All fees received after May 1 st will revert to full pricing. If you have any questions, please contact Stephanie Fay, Vendor Chair. We look forward to another successful year and we thank you for your interest Kind regards, Stephanie Fay, Vendor Chair Phone: vnsf@ptd.net Please send all paperwork to: Lake Mohawk German Christmas Market P.O. Box 113 Sparta, NJ Checks must be made payable to: LMCC Christmas Market Fund, or for your convenience, we are accepting VISA or MasterCard payment options. The charge to you for this convenience is an additional 3.5% processing fee.

2 Terms, Conditions and Agreements to Participate: The German Christmas Market Committee, an LMCC Intraclub (Committee) is pleased that you (the vendor) wish to participate at the German Christmas Market Weihnachtsmarkt (Event) this year. This agreement is necessary to be considered during the Committee jury selection process. Once selected, this agreement will confirm your participation; it outlines the rules and regulations for this event. 1. Insurance: Vendors are required to supply a Certificate of General Liability insurance in the amount of $1,000,000 Each Occurrence Limit listing Lake Mohawk Country Club, 21 The Boardwalk, Sparta, NJ as certificate holder and additional insured effective from Friday, December 4 th 2015 through to Sunday December 6 th These dates allow for setup ahead of the annual German Christmas Market and removal. Insurance certificate must be issued in your contract/customer name. 2. If a certificate is not available from your insurance company please contact us to discuss options available through the Lake Mohawk Country Club Tulip Insurance Policy. Vendor is solely responsible and accountable for compliance with the State of New Jersey Department of Health and State of New Jersey Department of Labor rules and regulations. 3. FOOD VENDORS ONLY: a copy of the New Jersey Board of Health form must be filed with the Sparta Health Department; this form is available either directly from the Sparta Health Department or we have attached the form as a separate document. Please note there is a separate $35 fee associated with all the Health Department applications. 4. Setup: Closer to the Market dates, set up instructions will be ed to vendors. You must be set up and ready to sell by Market opening times each day. 5. Vendor agrees to provide the following, at Vendor s sole cost and expense, in connection with the Event: a. Each Vendor prior to the event will supply a $75 refundable deposit. b. The maintenance and cleanliness of Vendor s space during and after the Event is the responsibility of the Vendor. c. Committee shall inspect the space at the conclusion of the Event for compliance. d. The refundable deposit will be returned 100% if Vendor booth is maintained and left in a clean manner. 6. Alcohol: Vendor may not sell alcoholic beverages at the Event. 7. Loss: Neither the Lake Mohawk Country Club nor the Committee can be liable for any losses or theft suffered by the Vendor in connection with the Vendor s participation in this Event. 8. Cancellation: If the Vendor cancels prior to November 1, 2015 deposit and fees paid may be refunded. If the Vendor cancels on or after November 1, 2015, the Vendor deposit and fee may NOT be refunded. Committee retains, in its sole discretion, the right to suspend any and all operations of Vendor deemed to be unsafe, unlawful or unacceptable for any reason. 9. Takedown: Vendor is required to stay until the close of the event on Saturday - closing no earlier than 9:00 PM and Sunday no earlier than 5:00 PM. 10. Sub letting: The Vendor agrees NOT to sublet any or part thereof of the space that is allocated for the duration of the event. If this is breached, the committee reserves the right to immediately remove the sublet and the committee will decide if the primary Vendor is required to immediately leave. In recognition of this breach of the Vendor agreement neither the refundable deposit nor the event fees will be returned, and due consideration will be given to your application in future years. 11. Failure to comply with points 1 8 may result in one and/or all of the following: a. Termination of involvement in Event, with retention, in full, of Vendor Fee and Deposit by Committee, and/or b. An additional charge, to be determined solely by Committee to the aforementioned fee. 2

3 2015 Fee Schedule Package A BOARDWALK One 10 x 10 outdoor space located on Lake Mohawk Boardwalk. Vendor is responsible to provide own tent (depending on locations), furniture, furnishings, lighting, and commercial- grade 100 ft. extension cord. For safety: no electrical or propane heaters and no halogen bulbs are allowed. Tents MUST be secured to Boardwalk with weights or screwed down. If a hut is chosen, small nails can be used to hang product(s) on hut walls (no screws allowed.) SEE MAP (below) FOR PRICING AND LOCATION CHOICES. q Package A Boardwalk q Yes, I need electrical connection q $ q $ = $ Package B ELKS LODGE FOOD VENDORS ONLY (Boardwalk Level) Max 8 vendors per day Indoor space located inside the Elks Lodge. Only FOOD vendors allowed. Package includes space for one 8 table and two chairs provided. Limited interior electrical available. Vendors are required to provide linens, utensils, power cords and dinnerware. The Committee will provide Café style tables in the center of the room. No stapling, pasting or taping to walls, floors or interior of the Elks Lodge is allowed. q Package B Elks Lodge q $225 q $225 = $ Package C MOHAWK ROOM (Ground Level of Country Club) Max 12 vendors per day Indoor space located in the Country Club s Mohawk Room. No food vendors allowed. Package includes space for one 8 table and two chairs provided. Electrical is available please specify your needs. Vendor to provide own linens. No stapling, pasting or taping to walls, floors or interior of Papoose Room is allowed. q Package C Mohawk Room q $225 q $225 = $ Package D BALLROOM (Boardwalk Level of Country Club) Max 22 vendors per day Indoor space located in the Country Club Ballroom. No food vendors allowed. Package includes space for one 8 table and two chairs provided. Vendor to provide own linens. No stapling, pasting or taping to walls, floors or interior of Ballroom allowed. Limited electrical is available: Center of the room spaces DOES NOT have access to an electrical outlet please specify your needs. No stapling, pasting or taping to walls, floors or interior of the Ballroom is allowed. q Package D Ballroom q $250 q $250 = $ Package E EAST LOUNGE (Boardwalk Level of Country Club) Max 6 vendors per day Indoor space located in the Country Club. No food vendors allowed. Package includes space for one 8 table and two chairs provided. Vendor to provide own linens. No stapling, pasting or taping to walls, floors or interior of East Lounge allowed. Electrical outlets are available. No stapling, pasting or taping to walls, floors or interior of the room is allowed. q Package E East Lounge q $250 q $250 = $ Revised

4 Payment Totals Package Total Selected Package A, B, C, D, E $ Package A Boardwalk space location choices (identified from map) 1 st, 2 nd, 3 rd EARLY BIRD DISCOUNT: Subtract $25 on SATURDAY & SUNDAY ONLY. (Does not apply to Friday night.) Applicable when ALL FEES are paid by May 1, $ Deposit will refunded after the Market if your space is left clean - - Refundable Deposit + $75.00 Payments are accepted by check or by credit card: Make checks payable to: LMCC Christmas Market Fund For payment by VISA or MasterCard, an additional 3.5% fee will be added to your Total Due. Please complete the following details below for credit card processing. Total Due $ Print Your Name: Phone: ( ) Organization Name*: Contact Name: Credit Card Number Exp. Date 3 digits - back of card Name as listed on your card By signing this contract, I agree to participate as a vendor in the 2015 German Christmas Market and will follow the rules and regulations contained herein. I will submit all materials required before October 1, 2015 and if participating in the Early Bird Discount, paperwork must be received by May 1, Signature: Date: 4

5 Organization Name*: Contact Name: (*Please write your organization name as you wish to have it appear on our website, advertising, program and other promotional material developed and distributed by the committee.) Phone: ( ) Cell Phone: ( ) Mailing address: City: State: ZIP: Your website URL: q May we link to your site from our website? Yes No Photos to use for jury selection (New Vendor MUST choose one): q Please use photos from Vendor website for jury selection (make sure URL is legible above) q I ve enclosed Photos for use in jury selection (photos will not be returned) Products to be sold plus pricing of product(s) (attach additional pages as needed): Checklist: Please check off all paperwork below before submitting your application. Any missing materials will delay our consideration, and your participation will not be confirmed. In addition, your deposit will not be returned. q Insurance Certificate q Refundable Deposit q Vendor Fee (paid in- full) q Photos or link to website with photos of products and pricing q Food Vendors Only: Health Department Form (NOTE: provide to Sparta Health department, not to this Committee) q Signed & Completed Application NO RAIN DATE AND NO SNOW DATE 5

6 BoardwalkVendorMap Stairs to Street L.M.C.C Ballroom East D Lounge C Elks B LightPosts L.M.C.C. Beach L.M.C.C BrauHut 25 DJ TentedArea w/highboys A MARKET ENTRANCE %Lake%Mohawk%Weihnachtsmarkt%Christmas%Market%Pricing% Location% Size% Description% Friday% Saturday% Sunday% A 8 x20 Underroof,NoTentRequired $150 $275 $275 2A7 10 x10 Hut $150 $275 $275 8A19 10 x10 YourTentRequired $150 $250 $250 20A21 20 x20 TentProvided;FOODCATERERSONLY $200 $550 $ x10 YourTentRequired;Primelocationnearfoodtents $150 $250 $250 27A51 10 x10 YourTentRequired $150 $200 $200 AAA UNAVAILABLE AAA AAA AAA