Understanding Your Direct Deposit Earnings Statement
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- Harold Sanders
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1 Understanding Your Direct Deposit Earnings Statement The direct deposit earnings statement is a notice that is produced when a payroll payment is sent to your bank via direct deposit. It is available online through At Your Service Online. This document provides a reference to the information contained on the earnings statement. Individual earnings statements will differ depending on the type of pay and deductions each employee receives. You should review the information on your direct deposit earnings statements, especially when changes have been made to your records. HEADER INFORMATION The header of the earnings statement provides identifying information about the UC Merced Payroll Services office. The following information comes from the Employee Data Base (EDB) based on the information you provided to your department. Employee ID Number: Nine digit number assigned by the Universal ID system. Social Security Number: The last four digits of your social security number is listed below your employee number.
2 Home Department Number: Your home department number which is derived by the Personnel/ Payroll system. Each department has a unique identifying code. Federal Withholding and Allowances: Your federal withholding status and allowances as claimed on the UC W 4 form. State Withholding and Allowances: Your state withholding status and allowances as claimed on the UC W 4 form. State Itemized Allowances: Additional state allowances as claimed on the UC W 4 form. Federal and state tax allowances that indicate special withholding circumstances: 999: If you are (1) a non resident of the U.S. living outside the country and exempt from income tax AND income tax reporting OR (2) you are on a tax treaty. 998: You are exempt from income tax withholding because you claimed exemption on the W : You are living AND working outside the state of California and are therefore claiming exemption from California income taxes. If you are a resident of another state for tax purposes, you may be subject to Out of State Withholding. If you are subject to Out of State withholding you will have taxes reported and withheld for the state of residence. ADDRESS SECTION Earning Statement Address: This is your campus address mail code.
3 BANK INFORMATION SECTION Net Earnings Your net pay for the current payday (as of the date on which it will be available through the bank). Name of Bank The name of your bank. EARNINGS SECTION Gross Earnings are reduced by certain deductions. The reduced federal and state taxable earnings are used to calculate your federal and state income taxes.
4 PAY SECTION Pay Type A list of each type of pay included in this payday, such as Regular, Overtime Straight, Overtime Premium, or Shift Differential. Note: Overtime premium (time and a half) displays as two separate lines of pay. The first line displays as Overtime Straight and the second line displays Overtime Premium and is the additional half time amount. Title Your title as translated from the title code in the EDB. This title is not necessarily your working title. Pay Rate Your pay rate for the type of pay. Time The percent or hours for which you are being paid for the type of pay. Gross The gross amount paid for each type of pay. Period End Date The end date for the pay period for the type of pay. Total Earnings The total gross for the payday.
5 DEDUCTIONS SECTION Deductions Lists the name of each deduction from your pay. Coverage For each type of insurance, lists the coverage type or amount you selected. Amount The amount of each deduction from your pay. Tax Sheltered The amount of each deduction that reduces your taxable gross. Year To Date The year to date total of certain deductions such as Medicare, OASDI, Federal, and state income taxes.
6 LEAVE ACCRUAL SECTION The Leave Accrual Section is located to the right of the Deductions sections. It contains leave information for sick, vacation and compensatory time that was available at the time the direct deposit earnings statement was printed. The beginning balance, amount accrued, amount taken, and final balance are shown for each leave type, if applicable. Keep in mind that all University employees are not entitled to accrue leave. Questions regarding leave accrual eligibility should be directed to the Human Resources office. Leave balances shown on the direct deposit statement may not be current; they depend upon when the department reports the leave usage. UNIVERSITY CONTRIBUTIONS SECTION UC Contributions Lists the name of each contribution the University made on your behalf. Coverage For health and welfare plans, the coverage type that you selected will be listed, such as family coverage. Amount The amount of each contribution the University made on your behalf.
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