Tax Number (also called Individual Number or My Number ).

Transcription

1 Notice from Setagaya City Starting from October 5, 2015, Special Edition You will be notified of your Social Security and Tax Number (also called Individual Number or My Number ). Your Individual Number will be a 12-digit number Your Notification Card including your Individual Number will be sent by simple registered mail (no forwarding) to the registered address of each household Notification Cards will be sent out on October 5 and after. If you have not received yours by the end of November, please contact the call center below. Notification Card P.2 For Business Owners P.4 Individual Number Card P.3 What Will Change? P.5 Security Measures P.4 Certificate Issuance at Convenience Stores P.6 Inquiries Setagaya City My Number System Call Center: (Japanese, English, Chinese, Korean, Spanish, Portuguese) Daily 8:00am to 9:00pm (excluding the year-end and New Year holidays) Fax: On the Internet Setagaya City website (My Number System) Public Relations Office (My Number) Websites in other languages (national) (English) [!] People who are living at a separate address than the one on their resident register due to the following reasons must contact the municipality of their resident register by September 25. Inquiries Resident Registration, Resident and Family Registration Division Tel Fax Please call even after the Relocated due to the Great East Japan Earthquake deadline above. Victim of domestic violence, stalkers or child abuse, etc. If you live alone and have been admitted to a hospital or an institution for an extended period of time -P.1-

2 Those wishing to apply for an Individual Number Card The Individual Number Card Application Form is found below the dotted detach line Once you receive your Notification Card Be sure to check the following once you receive your Notification Card. Are there the Notification Cards of all household members enclosed? Is there a sending guide enclosed? Is there a return envelope enclosed? Is the address correct? Your Notification Card will be required for various government procedures. Please detach it from the dotted line. Store it in safe place and be sure not to lose it. Notification Card (Front) Notification Card (Back) Also Frequently Asked Questions Q I didn t receive my Notification Card. Q I didn t respond to the failed delivery notice for the registered mail. What should I do? A Please contact the Setagaya City My Number Call System Center (Tel ). Q I lost my Notification Card! A Your Notification Card can be re-issued if you lose it. Please apply for a new Notification Card at one of the 10 community branch offices in the city. Re-issuing fee: 500 yen (planned) -P.2-

3 Individual Number Card Individual Number Card Sample (Front) (Back) An IC card with your photo. It can be used as an official personal identification. Valid for 10 years (5 years for persons under the age of 20) or for the approved duration of stay for foreign nationals The IC chip contains an electronic certificate. You can use this for electronic filings, such as e-tax, etc. The IC chip does not contain a record of private personal information, such as income or health condition, etc. Your first card is issued free of charge. October 2015 onward January 2016 onward Application form sent out Issuance notification sent out Individual Number Card issued Complete the Individual Number Card application form, stick a photograph of your face and send it with the enclosed return envelope. *The photograph must be of yourself. You can also apply from your smartphone. You will receive an issuance notification once your card is ready to be issued. Issuance counter Sangenjaya Carrot Tower 2F Open nights and Saturdays Please see the issuance notification for more details. Please visit the counter in person to pick up your Individual Number Card. Your Notification Card and Basic Resident Registration Card will be collected (for those who have one). Type of card Notification Card Individual Number Card Basic Resident Registration Card Made from Paper (no IC chip) Plastic (IC chip) For All persons listed on the resident register Only the applicant *Will not be issued after January *Valid until the expiry date. Photograph No Yes *Valid until the expiry date. Electronic certificate No 2 types of electronic certificates recorded at the time of card issuance *New electronic certificate records will not be available after January 2016 Use your Individual Number Card if needed. -P.3-

4 Individual Number Uses Personal identification Need another official piece of identification such as driver s license, Card with photograph only etc. About My Number System Security Information Security for the My Number System Machinery for Relief Dispersed management of personal information Identity theft prevention System access restrictions Assessment of protection of specified personal information Checks of access records Establishment of new national third-party institution Tougher penalties Setagaya City is working to introduce the My Number System, giving the utmost priority to the protection of residents personal information. With regard to information requests for national and city, the law specifies in detail which institutions can request what information from which other institutions for what administrative procedures. Individuals need to be aware of Keep your Individual Number Card and Notification Card in a safe place to avoid losing it. If you asked for your Individual Number, be sure to thoroughly check the purpose for which it will be used. Do not share your personal identification number on your Individual Number Card or electronic certificates with others. If you should lose your Individual Number Card, you will need to contact the special call center yourself (open 24 hours). (The telephone number for the special call center will be published on the Setagaya City website.) For Business Owners Starting in October 2015, each business corporation will be designated a 13-digit Business Corporation Number and sent notice of this number to the address in the register. The Business Corporation Number can be used freely by anyone. Starting from January 2016, business owners will need to use the Individual Number of their employees when doing social security procedures or preparing certificates of withholding tax and income. Business owners will need to prepare for the start of the system because they will need to handle the security of specified personal information properly as well as use, provide and restrict custody of Individual Numbers that contain important personal information. -P.4-

5 Notice from the Tax Office Declarations and statutory documents submitted to a tax office will require the Individual Number or Business Corporation Number starting as follows. Income tax and special income tax for reconstruction: Starting from the FY 2016 declaration Corporate Income Tax: Starting with declarations for business years starting after January 2016 Statutory documents: Starting from January 2016 for tax payments and other matters Applications and reports: Starting with those submitted after January 1, 2016 For additional details, please visit the National Tax Agency s website at View the Social Security and Tax Number System (My Number) website. What Will Change? Starting from January 2016 (sequentially) 1. You will need to write your Individual Number in social security applications and tax declarations. Pension, medical insurance, nursing care insurance, child benefits, procedures for child/childcare assistance, procedures for persons with disabilities, welfare benefits, vaccinations, etc. *Starting from January 2017 for tax declarations 2. You will present your Individual Number Card or your Notification Card and driver s license or health insurance card for number confirmation and identity verification. If you have an Individual If you do not have an Individual Number Card Number Card Number confirmation and identify verification can be done with one card. Individual Number Card Number confirmation Notification Card or copy of your resident register with Individual Number + Identify verification Driver s license, passport, or health insurance card, etc. Government-issued photo ID 1 piece Driver s license or passport, etc. Government-issued certificate (without photo), etc. 2 or more pieces Health Insurance card, Nursing Care Insurance card, miscellaneous medical certificates, etc. 3. The city and national government will collect necessary information in a digital format from other local governments and other sources and then determine benefits and calculate premiums. By using your Individual Number, you will no longer have to attach certificates to the national government, etc. *Starting in January 2017 for the national government and July 2017 for local governments Information provision network system -P.5-

6 Attention! When you notify the change of your address after October 2015 (after you receive your Notification Card), be sure to bring the Notification Cards or Individual Number Cards of all household members. Be sure to bring your card if your name changes due to a family register filing. To foreign nationals Foreign nationals on a resident register are subject to the My Number System. You will need your residence card or special permanent resident certificate even after the system starts. The Notification Card and Individual Number Card will contain your name or common name as it appears on your resident register. Certificate Issuance at Convenience Stores Begins in February 2016! You will be able to use your Individual Number Card to obtain government-issued certificates at Seven-Eleven, Lawson, FamilyMart, Circle K Sunkus and other participating convenience stores nationwide. certificates available. Copy of Resident Register, Seal Registration Certificate, Resident Tax Assessment Certificate, Resident Tax Payment Certificate Issuing fee 200 yen per copy (planned) Hours of availability Daily 6:30am to 11:00pm (excluding year-end and New Year holidays and maintenance time) Note: Only your Individual Number Card can be used to issue these certificates at convenience stores. You cannot use your Basic Resident Registration Card. <Directions for obtaining a government-issued certificate at a convenience store> (1) Use the multi-use copy machine. From the main menu of the touch panel screen, select Government Services( 行政サービス ) Certificate Issuance Service( 証明書交付サービス ) (2) Place your Individual Number Car in the location indicated (3) Select the type of certificate and enter your PIN number (4) Insert the fee. (5) Print out your certificate. -P.6-

7 You can continue to use the automatic certificate issuing machine. Cards accepted Seal Registration Card (silver color), Automatic Issuing Machine Card Basic Resident Registration Card (must be pre-registered for use) *Individual Number Cards cannot be used. Certificates available Copy of Resident Register, Seal Registration Certificate, Resident Tax Assessment Certificate, Resident Tax Payment Certificate Issuing fee 250 yen per copy Machines located at Community branch offices, the District Administration Office, and Community Development Branch Office, etc. Publisher: The Social Security and Tax Number System Preparation Division, and Resident and Family Registration Division, Setagaya City