CONTRACTOR REGISTRATION FAQ

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1 Department f Buildings & Inspectins Cincinnati, Ohi CONTRACTOR REGISTRATION FAQ CMC Sectin : Rules and Regulatins - The chief building fficial is authrized t establish rules, regulatins and prcedures cnsistent with the intent f this chapter, and t perfrm such duties as are necessary and apprpriate t the administratin f this chapter. Such rules and regulatins shall include, but nt be limited t, registratin and applicatin requirements, exemptins, applicatin frms, cntractr classificatins and descriptins, late fees, assignment requirements, revcatin, suspensin r expiratin f registratin, insurance and bnd requirements and chapter enfrcement. Said rules, regulatins and prcedures shall nt be incnsistent with the prvisins f this chapter, the Cincinnati Municipal Cde, r state and federal laws and regulatins. In additin t all applicatin frms and their related instructins, the fllwing, is a list f the rules and regulatins that are necessary and apprpriate t the administratin f sectin 1106 f the Cincinnati Municipal Cde: Tpic Cntents: 1) Types cntractrs required t register 2) Minimum infrmatin required fr registratin. 3) Cmpany perating under mre than ne business name 4) Cntractr Registratin with Multiple OCILB Licenses a. One individual with multiple state licenses b. One cmpany with multiple state licensed individuals. 5) Fees: a. Registratin b. Same Day Prcessing Service c. Renewal d. Late Fees fr Registratin e. Changes t an Issued Registratin 6) Renewal and Expiratin 7) Inactive r Incmplete Applicatins 8) Registratin Exemptins 9) Landlrds and Prperty Management Cmpanies Exemptins 10) Registered Cntractr Lkup Table 11) Prf f Liability Insurance and/r Wrkman s Cmpensatin 12) Cntractr Registratin Penalties 13) Suspensin and Revcatin f Registratin.

2 Department f Buildings & Inspectins Cincinnati, Ohi ) Types f Cntractrs Required t Register Hme Imprvement Cntractr - This categry will include all cntractrs that are invlved in repair, remdeling, alteratin, imprvement, r additin t any building used as a private residence in ne, tw and three family structures. OCILB Licensed Specialty Cntractrs - This categry is fr cntractrs that are licensed by the State thrugh the Ohi Cnstructin Industry Licensing Bard in the fllwing fields: Electrical cntractr Plumbing cntractr Heating, ventilating and air-cnditining (HVAC) cntractr Hydrnics (steam and ht water) cntractr Refrigeratin cntractr Building Cnstructin Cntractr - This designatin will apply t all ther cntractrs that are nt addressed in the tw previus descriptins. This classificatin shall als include cntractrs that engage in the cnstructin f new ne, tw and three family dwellings and cntractrs specializing in a specific cnstructin activity r trade related cntracting such as: crane peratins, demlitin, carpentry, masnry, glazing etc.. 2) Minimum infrmatin required fr registratin Cntractr Registratin Applicatin. Cmpleted and signed by the persn chsen t be the respnsible party fr the cmpany. Certificate f Liability Insurance shall be written by an insurance cmpany licensed t d business in the State f Ohi with minimum liability limits f ne hundred thusand dllars ($100,000) fr damages t a single persn, and three hundred thusand dllars ($300,000) fr ne (1) ccurrence. Exceptins: Crane Operatins; Equipment with a rated lift capacity n greater than 40 tns shall hld current and valid liability insurance cverage in an amunt n less than $1,000,000 per ccurrence and $2,000,000 aggregate with additinal umbrella cverage f n less than $4,000,000. Equipment with a rated lift capacity f greater than 40 tns, shall hld current and valid liability insurance cverage in an amunt n less than $1,000,000 per ccurrence and $2,000,000 aggregate with additinal umbrella cverage f n less than $10,000,000 Prf f Ohi Wrkers Cmpensatin cverage.

3 Department f Buildings & Inspectins Cincinnati, Ohi Assignment f Registratin. If assigning the registratin t a business cncern, a cmpleted, signed Cntractr Registratin Assignment/Authrized Signer Frm is required. When an assignment is made, all dcuments are t be cmpleted in the name f the business and a list f individuals that will be authrized t apply fr permits in the name f said business must sign the frm. Additinal signature sheets may be attached as necessary. Only persns whse signatures appear n the assignment frm are authrized t sign permit applicatins. Persnnel and Equipment Certificatin Requirements fr Crane Operatins: Cntractr registratin as a crane peratin is dependent upn the cntinued maintenance f all the fllwing certificatins: A list f all cranes that are certified by a qualified persn t be in gd wrking rder, that are within the registrant s supervisin and cntrl, shall be submitted as a part f the registratin. A list f all individuals under the persn's supervisin and cntrl wh are authrized t perate, prvide signal fr, r perfrm rigging wrk fr the crane shall be prvided with a cpy f their crrespnding certificatin. (a detail f certificatin requirements are listed in Sectin f the Cincinnati Municipal Cde) Registered Cntractr Sub List. A general cntractr shall prvide with the request fr Certificate f Occupancy a list f all subcntractrs used n the prject fr which the Certificate f Occupancy is being sught. Scial Security Number/Federal Id Number. If assigning the registratin t a business cncern, the Federal Taxpayer ID Number f that business cncern r respnsible party s Scial Security Number is required. Paperwrk that has mitted either f these pieces f identificatin will be returned withut being prcessed. Registratin with the Incme Tax Divisin will be prcessed frm the applicatin data. Registratin Fee: The registratin fee is $ A 3% technlgy surcharge will be added t all scheduled fees excluding administrative hearing fees. Checks shuld be made payable t the City f Cincinnati. Payment may be made in persn r by mail t: Buildings and Inspectins Department Cntractr Registratin Cincinnati, Ohi A Cntractr Registratin can be issued fr a ne, tw r three year perid. The expiratin date f an OCILB Licensed Cntractr Registratin must cincide with the State license expiratin date (Mnth and Day). (Example: If the State license Registratin date expires n 1/31/2015, the Cntractr Registratin must expire n 1/31/2015.) FIRST TIME APPLICANTS ONLY (OCILB): If the expiratin date f the Cntractr Registratin License des nt match the expiratin date f the State license, an additinal fee f $10.42 per mnth will be charged t bring the expiratin date current with the expiratin date f the State License.

4 Department f Buildings & Inspectins Cincinnati, Ohi ) Cmpany perating under mre than ne business name Cmpanies perating under mre than ne business name, with separate federal identificatin numbers, will need a separate cntractr registratin license fr each legal entity. 4) Cntractr Registratin with Multiple OCILB Licenses Multiple License Hlders fr ne Business If a business has multiple OCILB License hlders, each license hlder will be required t btain a separate Cntractr Registratin License. One individual with multiple State license Only ne Cntractr Registratin License will be required when that individual s State Licenses are assigned t the same business entity as it appears n the OCILB web site, and the same business name is used n the Cntractr Registratin applicatin. One cmpany with multiple State licensed individuals. Fr each OCILB discipline that a cmpany wishes t register, an active state license number must be prvided. There will nly be ne licensed individual per applicatin but that individual may have multiple licenses. Example: Three (3) separate applicatins wuld be required where a cmpany wishes t cnduct business in all 5 OCILB disciplines and Emplyee #1 maintains a state license in plumbing and hydrnic piping, Emplyee #2 is licensed in HVAC and refrigeratin and Emplyee #3 is a licensed electrician All State licenses must be assigned t the same business entity that is listed n the OCILB web site. Nt every licensed emplyee f the cmpany has t register, just ne per discipline. 5) Fees - 3% technlgy surcharge will be added t all scheduled fees excluding administrative hearing fees Registratin: The fee fr a cntractr s initial registratin is $ per year fr up t 3 years. Prcessing time fr a cmplete applicatin is a minimum f 10 days. If yur infrmatin is incmplete and/r errneus, the entire packet may be returned fr crrectins. All resubmitted packets will begin the prcessing time again at day ne. Same Day Prcessing Service: Same day Cntractr Registratin is nw available fr an additinal $ abve the registratin fee, late and/r reactivatin fees. Part f the Cntractr s Registratin prcess requires Incme Tax Department apprval. In rder t receive timely service, all Same Day Prcessing Service requests shuld be received by 1:00 p.m. f the date f applicatin. Once apprvals are btained the registratin will be issued and permits can be released. Renewal: A cntractr may renew a registratin, withut penalty, any time during the 60-day perid preceding the expiratin date. Licenses can be renewed fr up t three years at a cst f $125 per year.

5 Department f Buildings & Inspectins Cincinnati, Ohi Changes t an Issued Registratin: Mid-term changes t an existing, valid registratin will be perfrmed fr a $75.00 fee. Changes shall include but nt be limited t: Reassignment f a registratin Add, change r substitute an insurance cmpany Additin/Deletin f authrized signatures Add, change r delete an OCILB license hlder Additinal Fees: First time registratin will be assessed a $75.00 late fee fr any incmplete applicatin that remains n file fr ver 120 days. Renewal applicatins, r crrected dcuments requested by City Staff, submitted within 30 days after the expiratin date f the existing registratin license will be assessed a $75 late fee. A Cntractr Registratin License nt renewed within 30 days after the expiratin date will require a reactivatin fee f $ a year. In additin, a $ registratin fee shall be due (minimum f ne year renewal). An OCILB cntractr registratin shall als include applicable prrated fees f $10.42 fr each mnth remaining until the expiratin date cincides with their State license expiratin date. Please nte that all fees assciated with the Cntractr Registratin prcess are nn-refundable. Due t the amunt f paperwrk invlved with this prcess, we require that all paperwrk be returned t us as a single package. A license number is assigned at the time f riginal registratin. Any applicant wh has been assigned a license number will nt be reassigned a new license number. It is required t maintain the riginal license number granted. If the license is in an expired status, it must be renewed and nt submitted as a new applicatin. 6) Renewal and Expiratin A minimum f 60 days prir t the expiratin date f a registratin, a ntificatin f renewal will be sent via U.S. mail t the registrant s address f recrd. The registratin must be renewed within the 60 days prir t the expiratin date in rder t remain in cmpliance with sectin 1106 f the Cincinnati Municipal Cde. T reactivate an expired registratin, please see Additinal Fees. 7) Inactive r Incmplete Applicatins All required applicatin cmpnents must be cmplete and crrect prir t the issuance f a registratin. Any incmplete applicatin that remains n file fr ver 120 days will be mved t an expired status. Registratin late fees will apply t all applicatins that have been mved t the expired status.

6 Department f Buildings & Inspectins Cincinnati, Ohi ) Registratin Exemptins The wner f a ne, tw r three family dwelling shall be exempt frm registratin as lng as the hmewner persnally perfrms the wrk upn the premises and said wner will ccupy the residence fr at least ne year. Under such circumstances where the prperty wner is physically unable t wrk n the premises family members/vlunteer(s) may assist with the wrk. This circumstance will be reviewed n an individual basis. Maintenance wrk as described in CBC , that is perfrmed by the prperty wner wuld be allwable withut registratin. An architect, prfessinal engineer, r any ther such persn wh is required by the Ohi Revised Cde t attain standards f cmpetency r experience is cnsidered a prfessinal service prvider. When such an individual is acting exclusively within the scpe f the prfessin fr which they are either licensed r registered, they are exempted frm registratin as a cntractr. 9) Landlrds and Prperty Management Cmpanies Exemptins Wrk n rental prperty that is perfrmed with cntractr labr, whether it be maintenance wrk, repair r new cnstructin, thse cntracting businesses shall be registered. Regardless f the emplyee-cntractr relatinship there are certain maintenance jbs that must be perfrmed by a State licensed cntractr as t cmply with the OCILB rules. Thse cntractrs shall als be registered. Landlrds with maintenance staff that are actually emplyees f the prperty rental business are nt being viewed as cntractrs and will nt be required t register as such. {As a bases fr this interpretatin, please review CBC Sectin (c)} 10) Registered Cntractr Lkup Table As a cnsumer prtectin cmpnent and in the interest f public safety, a registered cntractr lk up table will be maintained and available fr reference n the department web site at:

7 Department f Buildings & Inspectins Cincinnati, Ohi ) Prf f Liability Insurance and/r Wrkman s Cmpensatin Liability insurance is a requirement f all registrants and prf f such will be required at the time f registratin. OCILB State licensed cntractrs are required t prvide prf f their insurance cverage at the state level upn renewal f their license therefre prf at the time f city registratin will be encuraged, but is nt necessary. Wrkers Cmpensatin Cverage: Thse sle prprietrs and business entities with n emplyees that are nt required by state law t carry OBWC cverage will nt be required t prvide prf f cverage at the time f registratin. The State f Ohi recgnizes the cmpensatin cverage f all ther states thrugh a reciprcal interstate agreement. Lng-term wrk perids, exceeding 90 days may require the applicant t cmplete an OBWC electin frm. Please refer yur questins t the Ohi Bureau f Wrkers Cmpensatin 12) Cntractr Registratin Penalties Any vilatin f Chapter 1106 f the Cincinnati Municipal Cde will be subject t a series f penalties with the first vilatin being a written citatin that carries a $ fine. 1st citatin - can be appealed thrugh the administrative hearing prcess where the cntractr will be given the ptin t becme registered and have the fine reduced t $ nd vilatin f the rdinance will result in a $ fine and the cntractr will be ineligible t register under this chapter fr a perid f ne year frm the date f the vilatin. Vilatin f Chapter 1106 f the Cincinnati Municipal Cde shall include but nt be limited t: Nt being registered and perfrming cntracting wrk in the city limits. Nt renewing an expired registratin. Allwing ne f the required prvisins f the registratin t lapse r expire, such as: Liability insurance cverage Wrkers Cmpensatin cverage Accunt in gd standing with the City Incme Tax Divisin. 13) Suspensin and Revcatin f Registratin Any registratin as prvided fr in this chapter may be revked, suspended r refused by the chief building fficial fr gd cause shwn including, but nt limited t the fllwing: Misrepresentatin r false statement made in btaining a registratin Any vilatin f a prvisin f this chapter r f the rules and regulatins prmulgated hereunder, r failure t cmply with any prvisin f this chapter r f the rules and regulatins prmulgated hereunder r lawful rder f the chief building fficial Any failure t cmply with the prvisins f this chapter, the laws and regulatins f the State f Ohi, r the rdinances f the City f Cincinnati, the CBC r failure t prvide the level f services set frth in the applicatin and by the chief building fficial The registratin hlder used its registratin t btain a permit fr anther The registratin hlder failed t secure permits, inspectins and apprvals required by the OBC r the CBC

8 Department f Buildings & Inspectins Cincinnati, Ohi The registratin hlder repeatedly installed wrk in an unwrkmanlike manner r nt in cnfrmity with permits issued The hlder repeatedly has been ntified f vilatins f the OBC r the CBC and, has failed r refused t prmptly crrect any vilatin r part f it There have been repeated incidents f returned checks fr insufficient funds r stp payment withut just cause. If the chief building fficial determines that prbable grunds exist fr denial, suspensin, r revcatin f a registratin, that registrant shall be ntified as utlined in CMC Sectin

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